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HomeMy WebLinkAboutMinutes - 2017.08.15 - 37088 August 15, 2017 Chairperson Weipert called the meeting to order at 9:33 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford, Gary McGillivray, Tom J. Berman, Doug Tietz, Nancy Quarles, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer OTHERS PRESENT : ECONOMIC DEV. & COMMUNITY AFFAIRS Karry Rieth, Manager Kathy Williams, Supervisor Housing Counseling FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, FMO Property Specialist HEALTH & HUMAN SERVICES Kathy Forzley, Director Leigh-Anne Stafford, Health Officer PARKS & RECREATION Dan Stencil, Executive Officer Phil Castonia, Chief, Business Operations WATER RESOURCES COMMISSIONER Sid Lockhart, Special Projects Manager BOARD OF COMMISSIONERS Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator Brandon Rusz, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of August 1, 2017 , as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 August 15, 2017 APPROVAL OF THE AGENDA Berman moved approval of the agenda, as p resented. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – RESOLUTION FOR BOND ISSUE FOR EVERGREEN-FARMINGTON SEWAGE DISPOSAL SYSTEM IMPROVEMENTS – MIDDLEBELT TRANSPORT AND STORAGE TUNNEL BONDS, SERIES 2017 Water Resources Commissioner is seeking authorization to issue bonds for the Evergreen - Farmington Sewage Disposal System Improvements project. The funds will cover the shortage that is due to the determination of ineligible costs that was made after the project was underway. Those costs were initially reported to be eligible for reimbursement. Typically a lot of the expenses are known up front; however, some issues are difficult to predict in advance. This project is currently being wrapped up. A brief discussion was held. Jackson moved to recommend approval of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote with Dwyer absent. Berman moved to directly refer the re solution to the Finance Committee. Supported by McGillivray. Motion for direct referral carried on a voice vote. 2. PARKS AND RECREATION COMMISSION – RESIDENTIAL LEASE – OAKLAND URBAN GROWERS – WATERFORD OAKS Parks and Recreation is seeking approval of a residential lease between Oakland County and Urban Growers for a 1,392 square foot house located at 1580 Scott Lake Road , Waterford . The ten-year lease is standard and market rates will be charged. The lessee will be responsible for maintaining the residence. A legal property dispute regarding the land use ended with a Consent Judgement and is part of the history of this property. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. Planning and Building Committee Page 3 August 15, 2017 3. PARKS AND RECREATION COMMISSION – LEASE – OAKLAND URBAN GROWERS – WATERFORD OAKS Parks and Recreation is seeking approval of a lease with Oakland Urban Growers for the greenhouses and surrounding land at the Waterford Oaks property. The ten-year lease is for the greenhouse complex adjacent to the house. Parks and Recreation did attempt to find a use for the property internally, however, was not successful. Only Oakland Urban Growers responded to the RFP. The company plans to grow organic fruits and vegetables to provide farm fresh produce to local restaurants. The property is not to be used for retail. The lessee will be responsible for maintaining inside the greenhouse facility. Parks was able t o negotiate the greenhouse maintenance, as there is no market rate to cover the maintenance on it. Mr. Stencil answered the Commissioners’ questions. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY2017 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HOUSING COUNSELING PR OGRAM GRANT - ACCEPTANCE The Department of Economic Development and Community Affairs is seeking acceptance of the grant for housing counseling services by the U.S. Department of Housing and Urban Development (HUD). This grant will help sustain the housi ng counseling staff. T he grant amount is $31,771, which is an increase of approximately $3,000 from last year. Ms. Williams’ salary is partially supported by this grant. The grant has been received continuously since 1990. Quarles moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. 5. DEPARTMENTS OF FACILITIES MANAGEMENT AND HEALTH AND HUMAN SERVICES APPROVAL AND ACCEPTANCE OF SUBLEASE AGREEMENT WITH EASTER SEALS MICHIGAN, INC. AND OAKLAND COUNTY The Departments of Facilities Management and Health and Human Services are seeking approval of a sublease agreement with Easter Seals Michigan, Inc. for the Women, Infant and Children Supplemental Food Program (WIC) office. The WIC office was located in the Walled Lake Schools building until it closed. Easter Seals will lease their Walled Lake office space for three years. The office space is made up of four offices with a shared waiting room, copy roo m and kitchen. This item was an Automatic Direct Referral to the Finance Committee. Berman moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. Planning and Building Committee Page 4 August 15, 2017 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2017 CHILDREN’S VILLAGE, A & J FENCING PROJECT Facilities Planning and Engineering is requesting approval of the Children’s Village , A & J Fencing Project. The funds are included in the Capital Improvement Program for Fiscal Year 2017. The project was awarded to Future Fence of Warren in the amount of $64,800 with no more th an a total project cost of $75,800, including contingency. The goal of the fence project is to discourage non - County employees from entering Children’s Village. The decorative fence will run 1,350 feet along the Waterford Oaks property line to the north and to the south end where the entrance is off of County Center Drive. Crawford moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Future Fence of Warren in the amount of $64,800 and that the funding for the total project cost of $75,800, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Dwyer absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT FY 2018 – FY 2027 CAPITAL IMPROVEMENT PROGRAM The Department of Facilities Management is recommending the 2018 -2027 Capital Improvement Program (CIP), a conceptual identification of possible future needs. The Buil ding Projects Section totals $37,489,500, and the Civil Projects Sections totals $19,067 ,203. The line items are categorized into the two sections.and outlined in the attached report. The Building section has 11 projects and Civil has 6 projects listed. Mr. Holdsworth gave a PowerPoint presentation of the CIP. Every project or asset above a $30,000 value will come through the Board of Commissioners for approval. The CIP projects under the $30,000 threshold are handled administratively and listed in the Quarterly Reports. The CIP is re-evaluated and prioritized annually. The Building section includes construction, renovation and remodeling jobs. The C ivil section contains projects like parking lots and steam tunnels. The security enhancements line item was added to the CIP and is currently a high priority. Once this project is complete , the allocated dollar amount drops significantly. Mr. Holdsworth noted that construction costs are rising faster than inflation for projects due to the booming construction market. A brief discussion was held. Jackson moved to report to the Finance Committee after having reviewed 2018 – 2027 Capital Improvement Program (Buildings Projects Section and Civil Projects Section ), to recommend the approval of the Building Projects Section of the Program, and the Civil Projects Section of the Program, a conceptual identification of possible future capital improvement needs, in the amount of $37,489,500 and $19,067,203, respectively, as outlined in the attached report . Supported by Berman. Motion carried unanimously on a roll call vote with Dwyer absent. Planning and Building Committee Page 5 August 15, 2017 COMMUNICATIONS A. Building Authority Minutes – April 12, 2017 & May 10, 2017 B. Department of Economic Development & Community Affairs/Community & Home Improvement Division – 2017 Annual Action Plan and Consolidated Grant Application for Community Development Block Grant (CDBG), HOME Investment Partn ership Grant (HOME), and Emergency Solutions Grant (ESG) Jackson moved to receive and file Communication Items A and B . Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:37 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Commi ttee approval.