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HomeMy WebLinkAboutMinutes - 2017.08.29 - 37093 August 29, 2017 Chairperson Weipert called the meeting to order at 9:36 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford, Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT : CENTRAL SERVICES Todd Birkle, Support Services , Manager CIRCUIT COURT Dave Bilson, Deputy Court Administrator Erin O’Brien, Juvenile Legal Proc., Chief Carmen Janik, Juvenile Legal, Supervisor ECONOMIC DEV. & COMMUNITY AFFAIRS Dan Hunter, Deputy Director Mary Langhauser, Admin. Fin. Services FACILITIES MANAGEMENT Joe Murphy, FMO Manager Ed Joss, FPE Manage r HEALTH & HUMAN SERVICES Kathy Forzley, Director CHILDREN’S VILLAGE Jody Overall, Manager BOARD OF COMMISSIONERS Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator Brandon Rusz, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of August 15, 2017, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 August 29, 2017 APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES – DONATION OF TWO DODGE DURANGO SPECIAL SERVICE VEHICLES The Central Services Department is seeking acceptance of two donated vehicles. In a 2014 study involving special service Dodge Durangos , the vehicles were to be returned after 24 months to Chrysler to be crushed; however, an arrangement was made to have them donated back to the County. One vehicle has been auctioned and the other is coming out of service also to be auctioned. The Durangos are worth approximately $18,000, which is above the $10,000 gift threshold and requires Board approval. Dwyer moved to recommend approv al of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Berman and Jackson absent. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION R ESOLUTION APPROVING THE ISSUANCE OF REFUNDING BONDS (ORCHARD LAKE SCHOOLS PROJECT) – CITY OF ORCHARD LAKE VILLAGE The Department of Economic Development and Community Affa irs is requesting approval of the issuance of refunding bonds for the Orchard Lake Schools Project. The bonds from 2007 were used by St. Mary’s High School, located in the City of Orchard Lake Village. Another note of $2.3 million were used for dormitories at the school. The reissuance of bonds will secure a lower interest rate, from six percent down to three percent. Crawford moved to recommend approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Jackson absent. Chairperson Weipert set a Public Hearing regarding the Orchard Lake Schools Project for the Board of Commissioners’ meeting on September 6, 2017, at 7:00 p.m. Comments or questions regarding this item will be considered at that meeting. Planning and Building Committee Page 3 August 29, 2017 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – JUVENILE COURT’S DEPUTY REGISTER OFFICE RECONFIGURATION PROJECT Facilities Planning and Engineering is requesting approval of the Juvenile Court’s Deputy Register Office reconfiguration project. The funds are included in the Capital Improvemen t Program for Fiscal Year 2017. The project will be done by the County’s annual contractors for a total project cost of $39,915, including contingency. The project consists of modifying an area of approximately 1,400 square fee t in the East Wing of the Courthouse to optimize the office space . The office reconfiguration will assist the department staff with maintaining the confidentiality of delinquency and neglect files. Quarles moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved. The Committee further recommends that the County’s annual contractors be used and that funding for the total project cost of $39,915, including contingency, be approved. Supported by Berman. Motion carried unanimously on a roll call vote with Jackson absent. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – CHILDREN’S VILLAGE DISHWASHER REPLACEMENT PROJECT Facilities Planning and Engineering is requesting approval of the Children’s Village Dishwasher Replacement project. The funds are included in the Capital Improvement Program for Fiscal Year 2017. The project was awarded to Compton Supply, Inc., of Clio in the amoun t of $49,922, including contingency. The project consists of replacing the old dishwashers in the Children’s Village complex at Buildings B, C, D, G and H . The new ventless dishwashers do not require hoods to be installed. Ms. Forzley indicated that the dishwashers use high temperature dish sanitation and no chemicals are needed. A brief discussion was held. Dwyer moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved . The Committee further recommends that the County enter into a contract with Compton Supply, Inc., and that funding for the total project cost of $49,922, including contingency, be approved. Supported by Quarles. Motion carried unanimously on a roll call vote with Jackson absent. 5. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – NORTH OAKLAND HEALTH CENTE R CHILLER REPLACEMENT PROJECT Facilities Maintenance and Operations is seeking approval of the North Oakland Health Center (NOHC) Chiller Replacement project. The funds are included in the Capital Improvement Program for Fiscal Year 2017. The project wo rk will be done by the County’s annual contractors for a total project cost of $200,925, including contingency. The average lifespan of a chiller is 15 to 20 years. The current chillers are 18 years old and need to be replaced. Planning and Building Committee Page 4 August 29, 2017 Tietz moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved . The Committee further recommends that the County’s annual contractors be used and that funding for the total project cost of $200,925, including contingency, be approved. Supported by McGillivray. Motion carried unanimously on a roll call vote with Jackson absent. 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – WATER MAIN VALVE TESTING AND REPLACEMENT PROJECT Facilities Maintenance and Operations is requesting approval of the Water Main Valve Testing and Replacement project. The funds are included in the Capital Improvement Program for Fiscal Year 2017. The project work will be done by the County’s annual contractors for a total pr oject cost of $61,325, including contingency. The new equipment is critical for testing the water main valves and fire hydrants. This project will enable the water main damage to be isolated and repaired should a break occur. Crawford moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved . The Committee further recommends that the County’s annual contractors be used and that funding for the total project cost of $61 ,325, including contingency, be approved. Supported by Berman. Motion carried unanimously on a roll call vote with Jackson absent. 7. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT / FIRST PHASE Facilities Maintenance a nd Operations is requesting approval of the First Phase of the Building Management System Replacement project. The project was awarded to Limbach Company, LLC, of Pontiac in the amount of $602 ,720 with a total project cost not to exceed $1,000,000, including contingency. The energy management system upgrade initially came to the prior as a pilot, which was completed successfully . The First Phase will mirror the pilot phase on a larger scale. Dwyer moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved . The Committee further recommends that the County enter into a contract with Limbach Company, LLC, of Pontiac , in the amount of $602,720 and that funding for the total project cost of $1,000,000, including contingency, be approved. Supported by Quarles. Motion carried unanimously on a roll call vote with Jackson absent. COMMUNICATIONS A. Building Authority Minutes – July 12, 2017 Quarles moved to receive and file the Communications Item. Supported by Crawford. Planning and Building Committee Page 5 August 29, 2017 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:54 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.