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HomeMy WebLinkAboutMinutes - 2017.09.12 - 37098 September 12, 2017 Chairperson Weipert called the meeting to order at 9:45 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford, Gary McGillivray, Tom J. Berman, Doug Tietz COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer, Nancy Quarles, Janet Jackson OTHERS PRESENT : 52-4 DISTRICT COURT Jill Palulian, Court Administrator CIRCUIT COURT Rebecca Schnelz, Probate Court Administrator CORPORATION COUNSEL Jody Hall, Assistant Corp. Counsel ECONOMIC DEV. & COMMUNITY AFFAIRS Brad Hansen , Sr. Bus. Dev. Rep. FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, FMO Property Manager Ed Joss, FPE Manager Jason Warner, FPE Supervisor HEALTH & HUMAN SERVICES Kathy Forzley, Director CHILDREN’S VILLAGE Jody Overall, Manager WATER RESOURCES COMMISSIONER Mike McMahon, Chief Engineer Joel Kohn, Eng. Systems Coordinator BOARD OF COMMISSIONERS Chris Ward, Administrative Director Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of August 29, 2017, as printed. Supported by Tietz. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 September 12, 2017 APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. FACILITIES MANAGEMENT – AMENDMENT TO LEASE AGREEMENT WITH CITY OF TROY FOR 52-4 DISTRICT COURTHOUSE TO EXTEND TERM FOR 15 YEARS OR TO EXERCISE THE OPTION TO EXTEND THE CURRENT LEASE FOR 5 YEARS Facilities Management is seeking approval of the lease agreement amendment between the City of Troy and Oakland County for the 52-4 Courthouse. Ms. Hall stated that the 15-year lease extension was approved at the Troy meeting last evening. Ms. Hall gave a brief history about the lease agreement, which expire s in a year and a half. A proposal curren tly on Troy’s November ballot would require approval from voters for all leases over two acres. A 15-year lease extension for the Troy District Court was requested by the County . An alternative was offered of a 5-year lease renewal option at the County’s discretion. Troy chose the 15 -year lease extension and all other lease terms remain the same. Ms. Palulian reported that Troy is an excellent landlord and maintains the property well. This item is an Automatic Direct Referral to the Finance Committee. Berman moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. 2. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE IRON RIDGE PROJECT – CITY OF FERNDALE AND PLEASANT RIDGE The Department of Economic Development and Community Affa irs is requesting approval of the Brownfield Plan Amendment for the Iron Ridge Project. The amendment is required by the State for the removal of three parcels from the Brownfield Plan that are not part of the merged property. The three Ferndale properties have been removed , yet they are still part of the development plan and may be added back in the future. The project is ready to move forward. The Oakland County Brownfield Redevelopment Authority (OCBRA) revised the OCBRA resolution at their meeting yesterday and a copy was distributed to this Committee. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. Planning and Building Committee Page 3 September 12, 2017 Chairperson Weipert set a public hearing on the adoption of the Brownfield Plan Amendment for Thursday, September 28, 2017, at 9:30 a.m. Comments or questions regarding this item will be considered at that meeting. 3. WATER RESOURCES COMMISSIONER - 2017 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION The Water Resources Commissioner (WRC ) is seeking approval for the proposed assessments for 2017. The lake level assessment is made up of 29 Lake Level Districts. The WRC maintains and operates equipment that regulates the water levels. Once or twice a week 35 structures are monitored and maintenance, such as cleaning grates, is performed on these drains The fiscal report for Orchard Lake assessment has one portion that should have been excluded from the district. A revised report will be prepared to be presented to the Finance Committee at their meeting. Berman moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. Crawford moved to directly refer the resolution to th e Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 4. WATER RESOURCES COMMISSIONER - 2017 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The WRC is seeking approval fo r the proposed assessments on 79 drains established under Chapter 4 of the Michigan Drain Code. The drains are assessed to the individual property owners that benefit from the drain and include residences as well as municipalities. Every year the WRC evaluates the budgets and checks the balances of Chapter 4 drains to determine the maintenance needs and assessments. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. Tietz moved to directly refer the resolution to the Finance Committee. Supported by Crawford. Motion to refer carried on a voice vote. 5. WATER RESOURCES COM MISSIONER - 2017 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The WRC is seeking ap proval for the proposed assessments on 7 4 drains established under Chapter 18 of the Michigan Drain Code. The Chapter 18 Drains are assessed directly to the Planning and Building Committee Page 4 September 12, 2017 properties that are benefitting from the drain. Chapter 18 Drains are specific to West Bloomfield and Oakland Township . The assessments for the Chapter 4 and 18 Drains are shown on the winter tax rolls. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Berman. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. McGillivray moved to directly refer the resolution to the Finance Committee. Supported by Tietz. Motion to refer carried on a voice vote. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – CHILDREN’S VILLAGE H (MANDY’S PLACE) BEDROOM REDESIGN PROJECT Facilities Planning and Engineering is requesting approval of the Children’s Village H Bedroom Redesign project. The project is located on the main floor of Mandy’s Place. The existing large bedrooms on both the boys’ and girls’ wings will be divided and made into mul tiple smaller sleeping areas. The laundry room will be moved from the basement to the main floor and one laundry room will be added. The funds are included in the Capital Improvemen t Program for Fiscal Year 2017. The project was competitively bid out by the County’s annual contractor, Frank Rewold and Son s, and 35 subcontractors bid on the various trade s. The total project cost is $399,200, including contingency. The resolution was revised to reflect a change in funding sources and a revised copy was distributed to the Committee. A brief discussion was held. Crawford moved to report to the Finance Committee with the recommendation that the attached suggested resolution be approved. The Committee further recommends that the County’s annual contractors be used and that funding for the total project cost of $399,200, including contingency, be approved. Supported by Berman. Motion carried unanimously on a roll call vote with Dwyer, Jackson and Quarles absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO MARKET AND NEGOTIATE THE SALE FOR 1700 BROWN ROAD Facilities Management is requesting authorization to market and negotiate the sale of the property located at 1700 Brown Road, Auburn Hills. Mr. Zachos circulated two appraisals for the Committee. A brief history of the property was g iven. The County has owned the property for 50 years. The Trusty Camp was located on a portion of the property, which was closed 40 years ago. The Animal Shelter/Pet Adoption Center building is currently located at the property and plans to move out in October into the new center on campus. The zoning of the property was recently rezoned from residential to light industrial. This was determined to be the best use for the property and should obtain the highest value. The sale price scenario given was in the range of $5 million to under $6 million. The 40-acres of property contain 16 acres of wetlands and bumpers for wetlands, which leaves approximately 25 to 27 usable acres. Broker commissions will be included in the sale price and a deduction for building demolition will be applied. A brief discussion regarding marketing strategy and the sale price was held. Planning and Building Committee Page 5 September 12, 2017 Once the offers are received, the Department will return to the Committee to present the best offer and request approval to proceed. Berman moved to authorize the Facilities Department to market and negotiate the sale for the 1700 Brown Road property . Supported by Crawford. Motion carried on a voice vote. COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:17 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.