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HomeMy WebLinkAboutMinutes - 2017.10.05 - 37104 October 5, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:35 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT ANIMAL CONTROL/PET ADOPTION CENTER Joanie Toole, Chief COUNTY EXECUTIVE COMPLIANCE OFFICE Pam Weipert, Compliance Officer HEALTH AND HUMAN SERVICES Kathy Forzley, Director HOMELAND SECURITY Kevin Scheid, Chief, Emergency Mgmt. HUMAN RESOURCES Jordie Kramer, Director Kristy Slosson, Manager Sara Kohn, Analyst Hailey Seguin, Analyst INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Analyst Kim Elgrably, Analyst LaQuita Lowery, Analyst Stacey Smith, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PROSECUTOR’S OFFICE Emily McIntyre, Supervisor SHERIFF’S OFFICE Mike McCabe, Undersheriff Melissa McClellan, Executive Lieutenant Dale Cunningham, Fiscal Officer Matt Costello, Supervisor, Program Services WATER RESOURCES COMMISSIONER Steven Korth, Manager Joel Kohn, Eng. Systems Coordinator BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 October 5, 2017 OTHERS cont’d. BOARD OF COMMISSIONERS Pamela Worthington, Committee Coordinator OTHER BUSINESS Undersheriff McCabe indicated that they lost a fellow Deputy, Forensic Lab Specialist Jennifer Garringer, in a tragic, out-of-town accident this week. There was a moment of silence. PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Crawford moved approval of the minutes from September 14, 2017, and August 31, 2017, as printed. Supported by Bowman. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Kowall moved approval of the agenda, as presented. Supported by Fleming. Motion carried on a voice vote. PUBLIC COMMENT Mr. Ward introduced Haley Dunnigan as the new Community Liaison of the Board of Commissioners. Ms. Kramer reminded the Commissioners of the Wellness Fair that is taking place today at Oakland Schools from 10:00 a.m. – 2:00 p.m. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that will affect the FY 2017 – FY 2019 Contingency balance of $130,922. The FY 2017 Capital Outlay – Miscellaneous balance will be decreased by $10,886 with the approved memos for furniture replacement in Facilities Planning & Engineering and the 52-4 District Court in Troy. The Assigned Fund Balance will be decreased by $712,439 with the adoption of Item #1 for Tri-Party funds and #5 for $600,000 for AAA-1B funding. A revised West Nile report was provided that includes the entries of August 29, 2017. Ms. Sonkiss stated that at the last Board meeting of September 28, 2017, there were three resolutions introduced on the Board floor that were adopted with the suspension of the Board rules. These resolutions impact FY 2018 equity for the use of Board of Commissioners’ projects in the amount of $200,000 and will be reflected when the FY 2018 Equity Report is produced. Fiscal Services is currently in the process of closing the FY 2017 Equity Report. Taub moved to receive and file the Contingency Report. Supported by Fleming. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 October 5, 2017 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the October 5, 2017 Finance Committee Meeting B. Public Services Department – Animal Control and Pet Adoption Center – Bissell Empty the Shelters Grant Application Kowall moved to receive and file the Communications. Supported by Fleming. Motion carried on a voice vote. CONSENT AGENDA 1. MR #17280 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWSNHIP OF ORION – RECONSTRUCTION OF STADIUM DRIVE FROM M-24 TO STADIUM ELEMENTARY SCHOOL – PROJECT NO. 53772 The resolution was introduced by Commissioner Gingell to approve the Tri-Party Road Improvement funding in the amount of $112,439, which is Oakland County’s third share, for a project in the Charter Township of Orion. The project consists of the reconstruction work on Stadium Drive from M-24 to Stadium Elementary School. Fleming moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. REGULAR AGENDA 2. SHERIFF’S OFFICE – OAKLAND COMMUNITY HEALTH NETWORK (OCHN) REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM AND INMATE CASEWORKER POSITIONS The Sheriff’s Office is requesting authorization to accept reimbursement funding in the amount of $129,286 from Oakland Community Health Network (OCHN) for the Jail Alliance with Support (JAWS) Program. The reimbursement period is from October 1, 2017 through September 30, 2018. The funds are used to support the continuation of two (2) General Fund/General Purpose (GF/GP) part-time, non-eligible 1,000 hours per year Inmate Caseworker positions in the Inmate Program Services Unit. In addition, it provides partial funding for one (1) GF/GP full-time Inmate Caseworker position. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 3. MR #17273 – HUMAN RESOURCES DEPARTMENT – AUTHORITY TO APPROVE OPTIONAL SUPPLEMENTARY INCENTIVE FOR DIFFICULT TO RECRUIT POSITIONS The Human Resources Department is requesting authorization to collectively approve, with the Management & Budget Department, the Optional Supplementary Incentive to allow for faster FINANCE COMMITTEE MINUTES Page 4 October 5, 2017 acceptance for all difficult to recruit positions. The Human Resources Department shall annually provide a detailed report to the Human Resources Committee. The optional supplementary incentive will continue to be based on a formula not to exceed 5% of the maximum step of the salary range or $5,000, whichever is less. Funding must be available within the salaries budget of the hiring department. New hires will be required to sign a statement of agreement to pay back the entire bonus if they leave County employment within one (1) year of initial employment. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – CHILD AND ADULT CARE FOOD PROGRAM GRANT ACCEPTANCE The Michigan Department of Education, Office of School Support Services has awarded Oakland County a reimbursement grant for the period of July 1, 2017 through June 30, 2018. The funds are exclusively for meals to Mandy’s Place residents. Last year the total cost of meals and snacks was approximately $821,000, of which Oakland County was reimbursed $81,664.71. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FUNDING FOR THE AREA AGENCY ON AGING 1-B – COMMUNITY LIVING PROGRAM SERVICES The Department of Health and Human Services is requesting approval of a partnership with the Area Agency on Aging 1-B with one-time funding of $600,000. The funds will help reduce or eliminate the highest priority of need for the community living program through AAA-1B. This program allows individuals to stay in their home rather than going to skilled nursing or an unnecessary hospital stay. Those deemed with the highest need or Priority 0. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Taub moved to report to amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the partnership with the Area Agency on Aging 1-B with one-time funding of $600,000 to supplement the Community Living Program Services to eliminate the Oakland County wait-list for “Priority 0” individuals. Supported by Woodward. Motion to amend carried unanimously on a roll call vote. Main motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 5 October 5, 2017 6. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2017 ACCEPTANCE The State of Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Oakland County $107,008, which includes pass-through Federal funds of $53,504 and a County match of $53,504 for the period of October 1, 2016 through September 30, 2017. The grant funds 50% of the Homeland Security Manager’s salary as well as training courses for various incident management training for local first responders. Training includes active shooter training for police, citizen and rescue task force response. In addition, the funding supports the development of comprehensive disaster preparedness and assistance plans, programs, capabilities and organizations by the states and local governments. This is the 45th year of grant award for this program, and this year’s award is $947.00 higher than last year’s award. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 7. COUNTY EXECUTIVE/COMPLIANCE OFFICE AND PARKS & RECREATION – DEDICATED AUDITING SUPPORT POSITION CREATION The resolution approves the creation of one (1) proprietary -funded (PR) part-time, non-eligible 1,000 hours per year Auditor II position in the Compliance Office, Auditing Unit. This individual would help assist in maintaining the audit process, the coordination of the results with the Parks and Recreation Commission and the Compliance Division and to help with the compliance thereof. Crawford moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 8. BOARD OF COMMISSIONERS – ESTABLISHMENT OF A SCHOOL DRINKING WATER STATION PROGRAM POLICY The resolution reflects that the Oakland County Board of Commissioners adopts the School Drinking Water Station Program Policy for governing the one-time, bulk purchase of water stations for distribution to Oakland County schools. Further, the resolution grants authority to the School Drinking Water Station Subcommittee to amend the policy, as necessary, and to ensure the proper and efficient administration of the program. Pursuant to the policy, one-time funding in the amount of $500,000 would be provided for the distribution of water stations to schools in Oakland County with no ongoing financial liability to the County. The schools would be responsible for the installation, maintenance (including filter replacement) and replacement of the purchased property. The goal of this program is to increase access of water to elementary school-aged children. Commissioner Woodward explained that this resolution approves the adoption of the policy. Board of Commissioners’ staff would reach out to the schools to determine quantity wanted/needed by the schools. Commissioner Zack asked why middle and high schools are not included in this program. Commissioner Woodward indicated that with the amount of $500,000 allotted for this program, they are focusing on younger children, where they can make the greatest impact. FINANCE COMMITTEE MINUTES Page 6 October 5, 2017 Commissioner Taub expressed a concern about limiting this program to only public schools. She suggested that all elementary schools are included within Oakland County, including parochial schools and private schools. Mr. Ward stated that according to Corporation Counsel there are some legal limitations about spending public dollars on private buildings, which would exclude parochial schools, and there are some gray areas about charter schools that are funded with public dollars. Mr. Ward said that the Subcommittee reviewed the information and decided that the dividing line would be that charter schools in public buildings would be included in this program. The Board of Commissioners is prohibited from giving any funding to private organizations. Commissioner Taub asked if it would be possible for schools to purchase the drinking water stations from the County at a lower cost and install the units themselves if they wanted to. Mr. Ward indicated that the Subcommittee would need to review that possibility. Ms. Van Pelt suggested that when a contract was entered into, the program could be made available to other schools through a cooperative purchase agreement. This would allow schools to buy more if they wished to. Commissioner Long asked how the program would be marketed to the schools. Mr. Ward explained that there will be an application process like the Local Road Improvement Program, that would be communicated through the Superintendents to the principals of the schools. In addition, Commissioners would be asked to assist with communication in their districts. Taub moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried on a roll call vote with Crawford voting no. OTHER BUSINESS/ADJOURNMENT Keith Lerminiaux, Corporation Counsel, and Undersheriff McCabe provided the Commissioners with details regarding an article in the Oakland Press about a County settlement. Commissioner Crawford announced that there will be an Airport Committee meeting immediately after today’s Finance Committee meeting. Commissioner Middleton informed the Commissioners that there will be a Finance Committee meeting prior to the full Board meeting on Wednesday, October 11, 2017, to consider a Parks and Recreation Commission item. Commissioner Middleton announced that Bob Daddow will provide an update on the Great Lakes Water Authority (GLWA) at the October 19, 2017 Finance Committee meeting. There being no other business to come before the Committee, the meeting was adjourned at 10:40 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.