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HomeMy WebLinkAboutMinutes - 2017.10.19 - 37111 October 19, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:38 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE David Woodward OTHERS PRESENT CENTRAL SERVICES J. David VanderVeen, Director Cheryl Bush, Manager, Aviation/Transport CIRCUIT COURT Hon. Lisa Langton, Judge Kevin Oeffner, Court Administrator Dave Bilson, Deputy Court Administrator John Cooperrider, Court Business Manager EQUALIZATION Shannon Moore, Tax Standards Specialist Sara Cote, Senior Equalization Clerk 52ND DISTRICT COURT, DIV. 1 Alexandra Black, Court Administrator Eric Noll, Probation Supervisor 52nd DISTRICT COURT, DIV. 2 Sharon Rupe, Court Administrator Carol Bond, Probation Supervisor 52nd DISTRICT COURT, DIV. 3 Thomas Fuentes, Deputy Court Administrator DeAnne Bukari, Probation Supervisor 52nd DISTRICT COURT, DIV. 4 Jill Palulian, Court Administrator Patricia Bates, Probation Supervisor HEALTH AND HUMAN SERVICES Thom Hardesty, Manager, Homeland Security HUMAN RESOURCES Hailey Seguin, Analyst INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Financial Analyst Brenda Reyes, Accountant II LaQuita Lowery, Analyst Stacey Smith, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PROSECUTOR’S OFFICE Emily McIntyre, Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 October 19, 2017 OTHERS PRESENT, cont’d. SHERIFF’S OFFICE Mike McCabe, Undersheriff Melissa McClellan, Executive Lieutenant Dale Cunningham, Fiscal Officer Matt Costello, Supervisor, Program Services WATER RESOURCES COMMISSIONER Steven Korth, Manager Joel Kohn, Eng. Systems Coordinator BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Long moved approval of the minutes from October 5, 2017, as printed. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that Item #1, “MR #17299 – Circuit Court – Approve Creation of One (1) Additional Circuit Court Judgeship Effective January 1, 2019” will be postponed until the Thursday, November 2, 2017 Finance Committee meeting. Long moved approval of the agenda, as amended. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT Fiscal Services provided the Commissioners with the FY 2018 Contingency Report in addition to the FY 2017 Contingency Report that was included in the meeting packet because FY 2017 is in the process of closing. There are no items on today’s agenda that impact the FY 2017 Contingency Balance of $130,922 or the FY 2018 Contingency Balance. The FY 2018 Grant Match balance will be decreased by $134,000 with the adoption of Item #9 on the agenda. There are no items on today’s agenda that impact the FY 2018 Contingency Balance. However, there is one item that is reflected on the FY 2017 Contingency Report for General Fund Equity in the amount of $600,000 for Senior Services that should be on the FY 2018 Contingency Report FINANCE COMMITTEE MINUTES Page 3 October 19, 2017 instead. The revised FY 2018 Contingency Report will be presented at the November 2nd Finance Committee meeting, which will include updated information from resolutions that have been adopted within the new FY 2018. Fleming moved to receive and file the Contingency Report. Supported by Taub. Motion carried on a voice vote. COMMUNICATIONS None. REGULAR AGENDA 2. CIRCUIT COURT – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - ACCEPTANCE The State Court Administrative Office (SCAO) has awarded the 6th Circuit Court $397,600 in grant funds, which includes $247,600 from SCAO and $150,000 in PA 511 Community Corrections funding through the Michigan Drug Court Grant Program for the period of October 1, 2017 through September 30, 2018. Two positions will continue to be partially funded by the Adult Tr eatment Grant (ATC) and one position will be created. The SCAO is discontinuing the Urban Drug Court Initiative Program as of September 30, 2017; therefore, two positions currently funded by that program will sunset September 30, 2017. Mr. Bilson indicated that the ATC program is going well, and there are currently 84 participants in the program. The ATC is chaired by Judges Kumar and Jarbou. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 3. CIRCUIT COURT – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - ACCEPTANCE The State Court Administrative Office (SCAO) has awarded the 6th Circuit Court $419,160 in grant funds, which includes $49,000 from SCAO and a contribution of $370,160 from the Child Care Fund, which is 50% reimbursable. The grant period is from October 1, 2017 through September 30, 2018. Two positions will continue to be funded in the Circuit Court/Family Court/Court Services Division. In addition, two positions are partially funded by the grant. This grant is for the juvenile program, which is chaired by Judge Brennan, and the JDC is held every other Tuesday, in the evening. The grant award also includes additional funding of $6,000 for Defense Attorney Fees. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent. 4. CIRCUIT COURT – FY 2018 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM - ACCEPTANCE The State Court Administrative Office (SCAO) has awarded the 6th Circuit Court $75,120 in grant FINANCE COMMITTEE MINUTES Page 4 October 19, 2017 funding for the period of October 1, 2017 through September 30, 2018. There is no required grant match. This grant supports the Adult Drug Court Program, dealing with mental health. Mr. Bilson indicated that there are many adults in this program with co-dependency problems, drugs and mental health. This grant helps provide services for those who are mentally ill and in the drug program. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward absent. 5. 52/1 DISTRICT COURT (NOVI) – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM – ACCEPTANCE The State Court Administrative Office (SCAO) has awarded the 52nd District Court, Division 1 (Novi), $100,000 in grant funding for the period of October 1, 2017 through September 30, 2018. There is no required grant match. This grant reflects $20,000 more than last year’s award. Ms. Black commended Mr. Noll for great writing to obtain this grant. There was a graduation last night with 22 people graduating (18 sobriety and 4 drug court). They were on Fox News in which judges and graduates were interviewed. The grant continues to fund one Special Revenue, Full-Time Eligible Probation Officer I position in the Probation Unit to support program activities. Commissioner Bowman commended the Court for their program and asked what plans they have for the additional funding this year. Mr. Noll indicated that they have contracted with a local treatment provider to offer transitional housing to provide a stable sober environment for those in the program. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 6. 52/2 DISTRICT COURT/DIVISION (CLARKSTON) – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE The State Court Administrative Office (SCAO), has awarded the 52 nd District Court, Division 2 (Clarkston), $11,000 in grant funding for the period of October 1, 2017 through September 30, 2018. The grant funds are used for substance abuse testing for the participants in the Drug Court Program, program incentives and for the State Conference. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent. 7. 52/3 DISTRICT COURT (ROCHESTER HILLS) – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE The State Court Administrative Office (SCAO), has awarded the 52 nd District Court, Division 3 (Rochester Hills) $95,000 in grant funding for the period of October 1, 2017 through September 30, 2018. The grant funds allow the court to continue the Specialty Treatment Court (STC) Program to deal with increasing recidivism increasing use of alcohol and illegal drugs, rising systems costs and jail overcrowding. One part-time Probation Officer position will be deleted and replaced with one full-time Probation Officer position. FINANCE COMMITTEE MINUTES Page 5 October 19, 2017 Kowall moved approval of the attached suggested Fiscal Note. Supported by Bowman. Motion carried unanimously on a roll call vote with Woodward absent. 8. 52/4 DISTRICT COURT (TROY) – FY 2018 MICHIGAN DRUG COURT GRANT PROGRAM – ACCEPTANCE The State Court Administrative Office (SCAO) has awarded the 52nd District Court, Division 4 (Troy) $103,000 in grant funding for the period of October 1, 2017 through September 30, 2018. The grant funds the continuation of one part-time General Clerical position and one Probation Officer I position in the Probation Unit. The grant also provides funding for drug and alcohol testing to monitor and ensure sobriety, participant incentives, counseling services and Michigan Association of Treatment Court Professionals (MATCP) conference expenses for ongoing education. Fleming moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward absent. 9. SHERIFF, PROSECUTING ATTORNEY – FISCAL YEAR 2018 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE The Sheriff’s Office is seeking approval of their annual Byrne Grant award in the amount of $134,000 with a non-departmental grant match of $134,000. The Byrne Grant was named after a New York police officer who had died in the line of duty. The grant consists of Federal pass- through dollars from the State, who decides the amount of award to the local policing agencies. The NET Byrne program budget is $443,096, which consists of grant funding of $134,000, the County General Fund/General Purpose (GF/GP) Non-Departmental grant match of $134,000, with the balance of $175,096 from the Sheriff’s Restricted Law Enforcement Enhancement Fund. The grant period is from October 1, 2017 through September 30, 2018. Kowall moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 10. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: JET ONE SUITES, LLC Mr. VanderVeen introduced the new Airport Manager, Cheryl Bush, to the Commissioners. The Aviation Division is seeking approval of a land lease between the County of Oakland and Jet One Suites, LLC for the construction of a new hangar for corporate aircraft . This serves as an expansion of an existing business, Royal Air. The lease will have a term of 20 years from October 1, 2017 through September 30, 2037, with an annual fixed rent of $42,795.84. A re vised Fiscal Note was provided to reflect a budget amendment in the amount of $42,800 for the annual fixed rent for the first two years of the lease. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. FINANCE COMMITTEE MINUTES Page 6 October 19, 2017 11. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: MR. HANGAR, LLC A revised resolution and agreement was provided to show amendments made by the Planning and Building Committee. The Aviation Division is seeking approval of a land lease between the County and Mr. Hangar, LLC for the construction of a first class, state-of-the-art hangar facility. This serves as an expansion of an existing business, Mr. Hangar, LLC. The lease will have a term of 20 years from November 1, 2017 through October 31, 2037, with annual fixed rent for the first two years at $63,153.48. A revised Fiscal Note was provided to reflect a budget amendment in the amount of $57,891 for FY 2018 and $63,154 for FY 2019 – FY 2020. Kowall moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 12. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE ADDENDUM: S&K AIRPORT PROPERTIES, LLC The Aviation Division is seeking approval of a land lease addendum for the lease between the County and S&K Airport Properties, LLC, to revise the property description to include additional property that they had acquired adjacent to them. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET – 2017 APPORTIONMENT OF LOCAL TAX RATES The Equalization Division of the Management and Budget Department presented the 2017 Apportionment of Local Tax Rates. Ms. Moore indicated that they will be back in December with a possible revision due to a Farmington Hills School District election in November and the possibility of Commerce Township changing their millage. The Department of Equalization will have revised books for all communities in December. Zack moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 14. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – RYAN WHITE HIV/AIDS TREATMENT EXTENSION ACT OF 2009 INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF DETROIT The Department of Health and Human Services/Health Division is seeking approval of an interlocal agreement between the City of Detroit and Oakland County so that the City of Detroit can complete their application for Federal funding for Ryan White funds to come into the eligible metropolitan area, which includes Oakland County. This bring s significant funds to partner agencies in Oakland County. The funds do not come directly to Oakland County. There were about $2.2 million received in Oakland County out of $10 million in the region. The partner agencies depend on this, and in return the County provides maintenance of effort to them, and the County receives its own HIV/AIDS funding through another source. FINANCE COMMITTEE MINUTES Page 7 October 19, 2017 Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward absent. 15. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – FY 2018 PREPARING COMMUNITIES FOR A COMPLEX COORDINATED TERRORIST ATTACK INTEGRATED EMERGENCY MANAGEMENT COURSE (IEMC) – GRANT ACCEPTANCE Oakland County had applied to the Federal Emergency Management Agency (FEMA) to host a class for the Integrated Emergency Management Course (IEMC) to prepare communities for a Complex Coordinated Terrorist Attack. Instead FEMA awarded the County to take 75 attendees to the Emergency Management Institute in Emmitsburg, Maryland form June 11 – 14, 2018. This would be a combination of not just Oakland County proper employees, but from various police, fire, EMS and hospital agencies in Oakland County. All expenses would be paid except for meals. The cost to Oakland County would be, for any Oakland County employees, just under $130 per person. Mr. Hardesty indicated that it would be a great opportunity for Oakland County to examine the training and plans that Oakland County currently has in place to identify gaps and then make improvements. Crawford moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent. GREAT LAKES WATER AUTHORITY UPDATE Mr. Daddow gave the Commissioners an update on the Great Lakes Water Authority (GLWA), and he provided documents titled, “Great Lakes Water Authority 2016 Year in Review” and “Business Issues – Historical and Current.” He gave some highlights from each document. The GLWA 2016 Year in Review reveals the refinancing of about $1.3 billion in bond debt in the fall of 2016. This resulted in cash savings of about $306 million that would have otherwise been included in the water rates and charges. Mr. Daddow explained that as the regional component (GLWA) split from the Detroit Water Sewer Department (DWSD retail operations), the bond rating improved to an A or A-, as reflected by the three bond rating agencies (Fitch, Standard and Poor’s and Moody’s). Since GLWA has been implemented, financial information has been greatly improved. Prior to GLWA being established, the DWSD was running the organization ($1 billion in operations) with no monthly or quarterly financial statements, and the annual financial statements came out about a year later. Beginning January 1, 2018, a new financial system will be implemented through GLWA. Information is currently being loaded into that system, which is owned, operated and managed by GLWA. Mr. Daddow indicated that they have hired an outside consultant to review purchasing policies and processes relative to the water and sewer system, with the anticipation that by December 31, 2017, revised purchasing policies will be in place. Prior to GLWA, there was no asset management, tracking was non-existent in terms of dollars and monitoring of construction in the asset phase was nonexistent. Mr. Daddow indicated that Jody Caldwell, P.E., DWSD board member, has contributed to “state-of-the-art” asset management. This feature has not been linked to the financial information yet because it is still being rolled forward, but it is anticipated that by next winter, financial information will be linked to the programmatic information, and monitoring will be in place for the first time. FINANCE COMMITTEE MINUTES Page 8 October 19, 2017 Additional details are included in the documents provided, including two spreadsheets, one dated June 30, 2016, titled “Combined Plan for the General Retirement System of the City of Detroit”, which lists Assets and Liabilities and the other document reflects the financial analyses of the General Retirement System of the City of Detroit, dated June 8, 2017. Mr. Daddow responded to questions posed by the Commissioners. Taub moved to receive and file the Great Lakes Water Authority 2016 Year in Review and the Business Issues – Historical and Current. Supported by Fleming. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Pursuant to Miscellaneous Resolution #17289 – Board of Commissioners – Establishment of a School Drinking Water Station Program Policy, Chairperson Middleton referenced his letter to the Finance Committee and the Oakland County Board of Commissioners indicating that he is dissolving the Safe Drinking Water for Schools Initiative Subcommittee, which Commissioners Fleming, Woodward and himself were members of. Commissioner Middleton then read the following excerpt from the letter: “As Chairman of the Finance Committee, I hereby create the School Drinking Water Station Program Subcommittee.” Commissioner Middleton appointed Commissioner Fleming, as Chairman, himself and Commissioner Woodward as members of the Subcommittee: Fleming moved to receive and file the letter from Commissioner Middleton. Supported by Kowall. Motion carried on a voice vote. There being no other business to come before the Committee, the meeting was adjourned at 11:08 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.