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HomeMy WebLinkAboutMinutes - 2017.11.28 - 37118 November 28, 2017 Chairperson Weipert called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford, Gary McGillivray, Bill Dwyer, Tom J. Berman, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Nancy Quarles OTHERS PRESENT : ECONOMIC DEV. & COMMUNITY AFFAIRS COMMMUNITY & HOME IMPROV. DIV. Karry Rieth, Manager Carla Spradlin, Grant Compliance FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Mgt. Specialist HUMAN RESOURCES Frank Russell, Analyst III Sara Kohn, Analyst II PARKS AND RECREATION Dan Stencil, Executive Officer SHERIFF’S OFFICE Dale Cunningham, Fiscal Officer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of October 31, 2017, as printed. Supported by Crawford. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Tom J. Berman Doug Tietz Nancy Quarles Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 November 28, 2017 APPROVAL OF THE AGENDA McGillivray moved approval of the agenda, as presented. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION – SUPPORT OF REQUEST TO CONVERT MICHIGAN NATURAL RESOURCES TRUST FUND -ASSISTED PROPERTY AT ADDISON OAKS COUNTY PARK The Parks and Recreation Commission is requesting support for approval to convert a small parcel of land at Addison Oaks Park. The conversion occurred when the cell phone tower was accepted on the .29-acre parcel at the park. The White Lake property was acquired a year and a half ago from the Girl Scouts and is planned to be used as mitigation for this parcel. The lease monies that are received go toward funding the park system and offset ting expenses. Approval is being requested from the Michigan Department of Natural Resources and the Michigan N atural Resources Trust Fund board for this conversion due to the parcel being located on grant -assisted property . Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Quarles absent . 2. PARKS AND RECREATION – CREATION OF SPRINGFIELD OAKS GRILL ROOM POSITIONS The Parks and Recreation Commission is requesting approval of the addition of grill room staffing at Springfield Oaks. Parks and Recreation first b egan food and beverage service three years ago at Red Oaks and Waterford Oaks. Both White Lake Oaks and Lyon Oaks had grill room staff added last year. The staff plan for Springfield Oaks is consistent with the established parks. The c reation of 12 part-time non-eligible positions will make up the staff for the coming season. Mr. Stencil reported that positive feedback has been received regarding the grill rooms and staff. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Quarles absent . Crawford moved to directly refer the resolution to the Human Resources and Finance Committees. Supported by McGillivray. Motion to refer carried on a voice vote. Planning and Building Committee Page 3 November 28, 2017 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2017 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS ACT PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS The Department of Economic Development & Community Affairs is seeking acceptance of the grant from the Department of Housing and Urban Development (HUD). The grant package totals $9.5 million. Each of the participating jurisdictions receives allocations based on a federal funding formula. The recent grant amounts have remained consistent with past awards . A discussion was held. Berman moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Quarles absent . 4. DEPARTMENT OF FACILITIES MANAGEMENT AND SHERIFF’S OFFICE – AMENDMENT TO THE LEASE AGREEMENT WITH 2470 ELIZABETH LAKE ROAD, LLC Facilities Management and the Sheriff’s Office are seeking approval of a lease amendment between Oakland County and 2470 Elizabeth Lake Road, LLC. The two one -year renewal options for lease extension will be exercised for the property located at the former Quality Po ntiac dealership in Waterford . The sale of the animal shelter location in Auburn Hills has created the need to relocate the trusty camp also at that location . This item is an Automatic Direct Referral to the Human Resources and Finance Committees. Dwyer moved to recommend approval of the attached sugges ted resolution. Supported by Berman. Motion carried unanimously on a roll call vote with Quarles absent . COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:49 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.