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HomeMy WebLinkAboutMinutes - 2017.11.30 - 37121 November 30, 2017 Chairperson Middleton called the meeting of the Finance Committee to order at 9:33 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT ANIMAL CONTROL Bob Gatt, Manager Joanie Toole, Chief CENTRAL SERVICES Todd Birkle, Manager, Support Services CLERK/REGISTER OF DEEDS Lisa Brown, Clerk/Register of Deeds Ron Crank, Plat and Boundary Engineer COMMUNITY CORRECTIONS Barb Hankey, Manager COMMUNITY HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Grant Compliance CORPORATION COUNSEL Mary Ann Jerge, Assistant Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator EQUALIZATION Dave Hieber, Equalization Officer Shannon Moore, Tax Standard Specialist Sara Cote, Senior Equalization Clerk HEALTH AND HUMAN SERVICES Leigh-Anne Stafford, Health Officer INFORMATION TECHNOLOGY Mike Timm, Director Patricia Coates, 911 Coordinator Jeff Nesmith, Manager, CLEMIS/Public Safety Steve Murphy, Radio Communications Supervisor MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Financial Coord., Parks and Recreation Leo Lease, Financial Analyst Monica Tinsley, Financial Analyst Antonio Pisacreta, Financial Analyst Stacey Smith, Financial Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 November 30, 2017 OTHERS PRESENT, cont’d. FISCAL SERVICES LaQuita Lowery, Financial Analyst PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer SUPPORT SERVICES Todd Birkle, Manager VETERANS’ SERVICES Garth Wootten, Manager WATER RESOURCES COMMISSIONER Mike McMahon, Chief Engineer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Taub moved approval of the minutes from November 2, 2017, as presented. Supported by Fleming. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that the following item will be added to the agenda as Item 18a: “Department of Information Technology – Peninsula Fiber Network Contract #004702 Extension for Next Generation 9-1-1 (NG911) ESINET Vendor Through 2022”, and the following item will be added as Item 18b: “Board of Commissioners – Authorization to Proceed with the National Association of Counties Live Healthy Discount Prescription Drug, Dental and Health Program Contract.” Fleming moved approval of the agenda, as amended. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT The FY 2018 General Contingency balance will be decreased by $246,927 with the adoption of Items #2, #3, #5 and #6 on today’s agenda, leaving a balance of $53,073. The FY 2018 Capital Outlay balance will be decreased by $238,775 with the approved memos for C entral Services for the replacement of a mail sorter and for the Compliance Division for the conversion and replacement of Compliance Office computers. The FY 2018 Grant Match balance will be decreased by $495,018 with the adoption of Item #14 on today’s agenda. The Contingency Report includes an informational version of the Fiscal Year 2018 General Fund Equity, and a revised copy was provided to remove the first three columns that reference MR #17278, MR #17279 and MR #17281 because those resolutions were adopted in September, and they have already been incorporated into the FY 2018 beginning year balance. The FINANCE COMMITTEE MINUTES Page 3 November 30, 2017 General Fund Equity FY 2018 report reflects a decrease of $5,064,206.21 for Encumbrances, Technology Replacement/Hardware and Building Security Cameras/Consoles and Carry Forwards with the adoption of Item #19 on today’s agenda. Fleming moved to receive and file the Contingency Report. Supported by Long. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the November 30, 2017 Finance Committee Meeting B. Clerk/Register of Deeds – 2018 Survey and Remonumentation Grant – Grant Application C. Sheriff’s Office - 2018 High Intensity Drug Trafficking Areas (HIDTA) Grant Application D. Amendment of School Drinking Water Station Program Policy E. Board of Commissioners – Opposing the Michigan Indigent Defense Commission’s Proposed Amendments to the Michigan Indigent Defense Act, MCL 780.991 et a. F. Multi-Department: Circuit Court, Sheriff’s Office, 52nd District Courts, Prosecutor’s Office and Community Corrections - Compliance Plan for Indigent Defense Standards 1-4 Grant Application G. Notice of Hearing: City of Novi – November 27, 2017 at 7:00 p.m. RE: Establishment of an Industrial District and Industrial Facilities Exemption Certificate for Real Property for Hanon Systems USA, LLC, located at 39600 Lewis Drive, Novi, MI 48375 H. Notice of Hearing: City of Novi – November 27, 2017 at 7:00 p.m. RE: Establishment of an Industrial District and Industrial Facilities Exemption Certificate for New Real Property for SEHN NOVI, LLC, located on Fourteen Mile Road, Novi, MI 48375 Long moved approval of the Communications. Supported by Crawford. Motion carried on a voice vote. REGULAR AGENDA 1. SHERIFF’S OFFICE – 2018 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT PROGRAM – ACCEPTANCE The Sheriff’s Office is seeking approval of a pass-through grant from the Federal government to the Michigan State Police in the amount of $26,709 for the period of January 1, 2018 through December 31, 2018. The grant funds will help Sheriff’s Office staff in the Forensic Lab with processing crime scenes, etc. Undersheriff McCabe explained that the State of Michigan designated the Michigan State Police as the agency that determines how the grant funds are disbursed. Undersheriff McCabe provided an update on the DNA Lab, explaining that the Sheriff’s Office is currently performing DNA via known suspects to known samples. When access to CODIS is turned on, they will be able to access the national database. The FBI has informed them that they will provide them access on December 1, 2017. Commissioner Taub requested that the Sheriff’s Office continue to keep her updated. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Kowall absent. FINANCE COMMITTEE MINUTES Page 4 November 30, 2017 2. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2017-2018 Undersheriff McCabe indicated that the Commerce Township Board of Trustees recently approved to increase the number of deputies in Commerce Township by three, and one will be coming to the Narcotics Enforcement Team (NET). The Sheriff’s Office is seeking approval of an Amendment #1 to the Law Enforcement Services contract with the Charter Township of Commerce to add three Deputies effective on January 1, 2018, through the expiration or termination of the contract. Undersheriff McCabe explained that the officer is part of the NET team, which is a regional cooperative effort with other participating communities. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Kowall absent. 3. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF HIGHLAND 2017-2018 The Sheriff’s Office is seeking approval of an Amendment #1 to the La w Enforcement Services contract with the Charter Township of Highland to add one Deputy II position effective January 1, 2018, through the expiration or termination of the contract. Undersheriff McCabe explaine d that they had 20 Deputies prior to the market crash in 2008 and 2009. This will bring the number of Deputies in Highland Township to 18, including a Weighmaster Traffic Deputy that was previously eliminated. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Kowall absent. 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2017 – 2018 The Sheriff’s Office is seeking approval of an Amendment #2 to the Law Enforcement Services contract with the Charter Township of Orion to create one full-time Technical Assistant position and one full-time Deputy II position effective January 1, 2018, through the expiration or termination of the contract. This will bring the Orion Township contract back up 33 Deputies, the number of Deputies they had before the market crash in 2008. They will be assigned to the 7:00 a.m. – 3:00 p.m. shift, which is the busiest time of the day. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2017-2018 The Sheriff’s Office is seeking approval of an Amendment #1 to the Law Enforcement Services contract with the Charter Township of Oxford to create one full-time Deputy II position effective January 1, 2018, through the expiration or termination of the contract. This will bring the Oxford Township contract back up to the number of Deputies they had before the market crash in 2008. FINANCE COMMITTEE MINUTES Page 5 November 30, 2017 Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 6. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 2017-2018 The Sheriff’s Office is seeking approval of an Amendment #1 to the Law Enforcement Services contract with the City of Rochester Hills to create two full-time Deputy II positions effective January 1, 2018, through the expiration or termination of the contract. Undersheriff McCabe explain ed that this will bring the Rochester Hills contract back to 60 Deputies, which is how many they had before the market crash in 2008. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 7. DEPARTMENT OF FACILITIES MANAGEMENT AND SHERIFF’S OFFICE – AMENDMENT TO THE LEASE AGREEMENT WITH 2470 ELIZABETH LAKE ROAD, LLC The Sheriff’s Office is requesting an amendment to the lease of the storage facility on Elizabeth Lake Road. They are requesting additional space and an extension to the lease because the County plans to sell the former Trusty Camp and Animal Control facilities, and there is equipment that will need to be relocated. The current lease will be renewed for another two years, and an additional 16,000 feet will be rented in the front of the building at 2470 Elizabeth Lake Road. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 8. CLERK/REGISTER OF DEEDS – 2018 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is seeking acceptance of the annual Survey and Remonumentation grant in the amount of $377,765, which includes $100,000 of reimbursement to the Register of Deeds Automation Fund, for the period of January 1, 2018 through December 31, 2018. The remaining $277,765 will be used for current program costs. The grant provides partial reimbursement for one existing General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position. Ms. Brown indicated that they are projected to be done in 2021, and after that they will only be doing maintenance. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 9. PARKS AND RECREATION – CREATION OF SPRINGFIELD OAKS GRILL ROOM POSITIONS The Parks and Recreation Commission staff was informed that the existing contractor at Springfield Oaks was no longer interested in providing food and beverage services at the Springfield Oaks golf course, and their contract will end in 2017. The Parks and Recreation Commission submitted Requests for Proposals (RFPs) for new vendors to take over the operations at the Springfield Oaks golf course. The FINANCE COMMITTEE MINUTES Page 6 November 30, 2017 RFP did not return any successful vendors; therefore, the Parks and Recreation Commission had worked with the Human Resources Department to develop a staffing plan with County personnel. Mr. Stencil indicated that they started providing beverage and food services at the water parks, and last year services at the White Lake Oaks and Lyon Oaks golf courses were successful. The Parks and Recreation Commission is recommending approval of the creation of 12 part -time positions to provide grill room operations at the Springfield Oaks golf course. It is anticipated that revenue generated from the grill room operations will cover the cost of the new positions. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried on a roll call vote with Zack, Woodward and Bowman voting no. 10. DEPARTMENT OF MANAGEMENT AND BUDGET – 2017 APPORTIONMENT OF LOCAL TAX RATES The 2017 Apportionment of Local Tax Rates was approved this past October, and because of a new Farmington School District Operating Millage that was approved in November, the Department of Management and Budget is requesting adoption of the revised tax certificates with the recommendations contained therein as part of the permanent records of the Board. The resolution directs the Equalization Division to revise the apportionment report to reflect the new millage of the Farmington School Operating Millage from 17.8452 to 18.0000. The revised millage will be reflected on the tax rolls going out in December. Fleming moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2018 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE The Michigan Department of Environmental Quality (MDEQ) has awarded the Oakland County Health Division $255,124 for services related to Non-Community Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool inspections, Septage Waste, Campground Inspections and Medical Waste Regulation inspections. The grant period is from October 1, 2017, through September 30, 2018. The grant award reflects a $1,374 decrease from last year. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – MICHIGAN FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE The Michigan Fitness Foundation (MFF) has awarded the Health Division $50,000 in grant funding through the Supplemental Nutrition Assistance program. The grant period is from the time of contract execution through September 30, 2018. Ms. Stafford indicated that they are expanding to the Oakland Livingston Human Services Agency (OLHSA) and Holly Woodlands in Holly, Michigan. The resolution requests an additional part-time Public Educator, which will help with the delivery of additional services in Holly. FINANCE COMMITTEE MINUTES Page 7 November 30, 2017 Zack moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 13. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #4 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUICIDE PREVENTION SERVICES The resolution authorizes the acceptance of Federal grant funding in the amount of $120,629 for the period of October 1, 2017 through September 30, 2018. The funds are passed through the Oakland Community Health Network to Oakland County. The grant serves as reimbursement for expenses incurred by the Oakland County Health Department under the Transforming Youth Suicide Prevention program. The grant agreement will be amended to reflect the not-to-exceed amount of $120,629 and the new budget year. This is the 4th year of a five-year contract. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2017 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS ACT PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS The resolution reflects the consolidated grant application of about $9.5 million for the CDBG, HOME and ESG grant programs. The HOME grant requires a County match of $495,018. These grants primarily benefit the low and moderate-income families in 370 communities throughout Oakland County. These funding levels are comparable with the 2016 levels. Ms. Rieth indicated that Congress is still operating under a continuing resolution through December 9th, and hopefully the FY 2018 budget will be resolved so that information about future funding levels will be provided soon. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 15. MR #17319 – VETERANS’ SERVICES DIVISION – ACCEPTANCE OF DONATION The Veterans Division is seeking approval of a donation of $10,000 that was received from Others First. The donation will be placed in a fund for use in moving the World War I Casualty Plaque from the Board of Commissioners’ hallway wall to a more prominent location. The plaque will be restored, and a clear lacquer finish will be applied on the surface of the face and all sides. The plaque will then be placed in front of the Courthouse near the flag area, by the sidewalk so that it will be a constant reminder of those 115 service members from Oakland County who passed away during World War I. The original total cost had been estimated at $24,000; however, Mr. Wooten indicated that County staff negotiated with the vendor on the cost, and the estimated cost is now about $13,000. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 8 November 30, 2017 16. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY 2018 The Michigan Department of Corrections has awarded Oakland County $1,679,257 in grant f unding for the period of October 1, 2017 through September 30, 2018. This year’s award is $63,766 less than the amount requested in the application. The grant continues to fund 16 positions in Community Corrections and three positions in the Sheriff’s Office. One Special Revenue position in the Sheriff’s Office. There is a required County match of $18,606 that will cover the contract with Oakland Community Health Network (OCHN) for an Access Liaison position for one year only. Commissioner Taub Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 17. PUBLIC SERVICES/ANIMAL CONTROL – MODIFICATION OF RATES AND POSITIONS Animal Control Division management analyzed operations, especially pertaining to veterinarian services, which has experienced a shortfall. As a result, the Animal Control Division is requesting approval to change the current classification of Veterinarian to a full-time eligible classification, overtime exempt, excluded from the Salary Administration Plan. The resolution approves the creation of one full -time eligible Veterinarian, one full-time eligible Veterinarian Technician and one part-time 1,000 hrs./yr. Veterinarian. The following positions are proposed to be deleted: one Veterinarian - 1,500 per year, one Veterinarian – 1,000 hrs./yr., one college intern, one animal shelter attendant, and one animal control officer. The following positions are requested to be created: one full-time eligible Veterinarian, one part- time, non-eligible 1,000/yr. Veterinarian and one full-time eligible Veterinarian Technician. The Animal Control Division is requesting approval of new license fees effective January 1, 2018. The license fees have not been revised since 1993. Public Act 339 of 1919 (Dog Law of 1919) states that all dogs four (4) months or older must be licensed. The Act allows the board of commissioners in a county to set the amount of the dog license fee at a sufficient level to cover county expenditures. The resolution reflects that the one-year license fees will increase by $3.00, and the three-year license fees will increase by $6.00. Mr. Newman explained that they have reviewed the fees that other counties Michigan are charging, and the proposed licensing fee rates are comparable to other counties. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 18. DEPARTMENT OF INFORMATION TECHNOLOGY – REQUEST FOR APPROVAL OF AMENDMENT TO LICENSE AGREEMENT WITH THE STATE OF MICHIGAN FOR PLACEMENT OF MICHIGAN PUBLIC SAFETY COMMUNICATIONS SYSTEM EQUIPMENT ON AN OAKLAND COUNTY RADIO TOWER LOCATED AT 196 OAKLAND AVENUE (196 CESAR E. CHAVEZ AVENUE), PONTIAC, MICHIGAN The Department of Information Technology is requesting approval of an Amendment #1 to the Oakland County Communications Tower License Agreement with the State of Michigan to allow the State to co - locate communication equipment on the tower in Pontiac in exchange for the State taking over payment of the County’s electric service on the tower. The tower is located at 196 Oakland Avenue in Pontiac, Michigan. FINANCE COMMITTEE MINUTES Page 9 November 30, 2017 Bowman moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote. 18a. DEPARTMENT OF INFORMATION TECHNOLOGY – PENINSULA FIBER NETWORK CONTRACT #004702 EXTENSION FOR NEXT GENERATION 9-1-1 (NG911) ESINET VENDOR THROUGH 2022 The existing contract between Oakland County and Peninsula Fiber Network (PFN), primary NG911 ESINet vendor, will reach its five-year life on March 31, 2021. PFN, per the 9-1-1 Service Enabling Act, Michigan Public Act 32 of 1986, is seeking cost recovery for the Oakland County ESINet through the Michigan Public Services Commission (MPSC) for both recurring costs and non-recurring buildout costs, amortized over a period of five years. The buildout costs are estimated at $3,378,619.60. To consider approval of the recovery of the non-recurring costs, the MPSC will expect a contract between PFN and Oakland County encompassing the full five-year amortization period. The resolution approves the extension of the existing contract with Peninsula Fiber Network (PFN) for an additional 21 months through December 31, 2022. Bowman moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote. 18b. BOARD OF COMMISSIONERS – AUTHORIZATION TO PROCEED WITH THE NATIONAL ASSOCIATION OF COUNTIES LIVE HEALTHY DISCOUNT PRESCRIPTION DRUG, DENTAL AND HEALTH PROGRAM CONTRACT The Resolution authorizes Oakland County Purchasing and Oakland County Corporation Counsel to negotiate and draft a contract with National Association of Counties (NACo)/CaremarkPCS Health LLC for their Healthy Living Program to provide prescription, dental and health programs. Mr. Ward provided a brief history of the current prescription drug and dental programs. The change is needed because the previous vendor, National Benefit Counseling, Inc., (NBC, Inc.), formerly known as Benefit Control Methods (BCM), was purchased by another vendor and is no longer able to honor the discounts in the subscription savings plan that was provided through the Oakland County Discount Dental Program. Mr. Ward explained that there is no cost to the County to offer this program for residents. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 19. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2017 YEAR-END REPORT AND BUDGET AMENDMENTS Management and Budget is requesting authorization to implement the FY 2017 year-end budget amendments. Ms. Sonkiss presented the FY 2017 Year-End Report and Budget Amendments. A revised page 17 was provided to reflect the change of a program number under the Sheriff’s Office – Law Enforcement Enhance Sheriff Revenue and Expenditures to 110090. Ms. Sonkiss explained that the FY 2017 books are closing, but they will not be final until the auditors have completed their audit. The County has completed FY 2017 with favorable variance of $9,309,273 in General Fund/General operations compared to the amended budget. This overall favorability is split between receiving $23,382,323 less revenue than anticipated and a favorability in expenditures of $32,691,596. FINANCE COMMITTEE MINUTES Page 10 November 30, 2017 Commissioner Taub expressed concerns about the uncollectible home improvement loans, and she asked that the Commissioners receive information about the properties that are inv olved. Ms. Rieth explained that the County does not have control of the foreclosure laws. Many of these loans have gone through the foreclosure process that the Department of Economic Development and Community Improvement staff were not aware of. Ms. Rieth indicated that private information is not to be disc losed under the HUD regulations. Commissioner Woodward expressed his concerns about revealing private information of individuals who have received home improvement loans that they cannot pay back. Commissioner Zack indicated that a lot of these home loans are for safety repairs to enhance the quality of life for many seniors as well as low-income people, and that it is a small percentage that are uncollectible. Ms. Rieth indicated that some of these loans could have been from 20 years ago, and there is a community benefit to improving these homes. Fleming moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Bowman absent. 20. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF 2017 DEFICIT ELIMINATION PLAN Management and Budget is requesting authorization to submit its Deficit Elimination Plan per Public Act 140 of 1971 (the General Revenue Sharing Act) and Public Act 34 of 2001 (revised Municipal Finance Act) to the Michigan Department of Treasury. There are two funds with a negative unassigned fund balance. The first is the Capital Projects Fund for Lake Levels in the amount of $203,015, which primarily reflects costs that are related to the Bush Lake Level project in the amount of $87,518 and the Upper Straits Lake Level Dam Reconstruction project in the amount of $122,076. The second is the Capital Projects Fund for the Chapter 4 Drain Construction project, which relates to the Lower Pettibone Lake Sanitary Chapter 4 Drain Construction project in the amount of $775,336. A loan from the Long-Term Revolving Fund was approved by the Oakland County Board of Commissioner via MR #14136 to provide up to $1,200,000 in funding for this project. A 20-year assessment against each of the benefitting properties in the District will repay the loan, and the deficit will be eliminated when the long-term assessment collection is completed. The construction of the sewer was completed and became operational as of January 2015. Fleming moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Bowman absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 11:25 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.