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Home My WebLink AboutMinutes - 2018.01.11 - 37128 January 11, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:33 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE Helaine Zack OTHERS PRESENT COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator ECONOMIC DEV./COMM. AFFAIRS Dan Hunter, Deputy Director Brad Hansen, Senior Business Development Rep. FRIEND OF THE COURT Jeanette Leshan, Chief Assistance FOC HEALTH AND HUMAN SERVICES Kathy Forzley, Director CHILDREN’S VILLAGE Jody Overall, Manager INFORMATION TECHNOLOGY Mike Timm, Director Chris Burrows, Chief Information Security Officer MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Financial Coord., Parks and Recreation Antonio Pisacreta, Financial Analyst Stacey Smith, Financial Analyst Terri Brockmiller, Financial Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Melissa Prowse, Supervisor, Planning PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Robert Smith, Major BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Anthony Bowen, College Intern Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 11, 2018 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Fleming moved approval of the minutes from November 30, 2017 and December 20, 2017, as presented. Supported by Taub. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as presented. Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Middleton indicated that there will be a press conference on Human Trafficking at 2:00 p.m. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that impact the FY 2018 General Contingency balance. The FY 2018 Capital Outlay balance will be decreased by $14,986 with the approved memo for the replacement of furniture for Annex I Building at the Sheriff’s Office. There will be an increase to the FY 2018 Capital Outlay balance in the amount of $69,000, which is a carryforward from the FY 2017 Year End Report and Budget Amendments that were adopted via MR #17325 on December 7, 2017. The FY 2018 Grant Match balance will be increased by $495,018, which is a carryforward from the FY 2017 Year End Report and Budget Amendments that were adopted through MR #17325 on December 7, 2017. The Contingency Report includes an informational version of the Fiscal Year 2018 General Fund Equity. Kowall moved to receive and file the Contingency Report. Supported by Woodward. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 11, 2018 Finance Committee Meeting B. CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2017 C. Department of Health and Human Services/Aging & Adult Services Agency Memorandum: Request for Approval to Extend Probationary Status for the Area Agency on Aging (AAA) 1-B D. Notice of Hearing: City of Novi – December 18, 2017 at 7:00 p.m. RE: Establishment of an Industrial Development District and Industrial Facilities Exemption Certificate for Real Property for Orotex Corporation located at 22475 Venture Drive, Novi, MI 48375 Commissioners Taub and Woodward asked for clarification about Item A. Commissioner Woodward expressed concerns that this contract did not go through the normal Request for Proposals bidding process. Mr. Timm indicated that this work was for a survey assessment of physical access to all County buildings, and because of the sensitive nature of the work, they did not want it to go through the bid FINANCE COMMITTEE MINUTES Page 3 January 11, 2018 process. However, they did do an informal review of the price per square foot with some vendors, and Titan Group USA was very comparable to other vendors. Mr. Guzzy stated that they had obtained informal quotes from vendors in this case. Mr. Guzzy explained that it is possible to pre-qualify vendors without divulging sensitive information, and have those vendors sign a non-disclosure form prior to obtaining specifics; however, it would be a longer process. Crawford moved to receive and file the items on Communications. Supported by Kowall. Motion carried on a voice vote. REGULAR AGENDA 1. FRIEND OF THE COURT – FY 2018 ACCESS AND VISITATION GRANT - ACCEPTANCE The Friend of the Court is seeking acceptance of a grant in the amount of $17,500 from the State Court Administrative Office (SCAO) for the period of October 1, 2017, through September 30, 2018. The funds are pass-through funding to provide services to low-income individuals who may need supervised parenting time. This is the 21st year of grant funding for this program. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Zack absent. 2. SHERIFF’S OFFICE – FY 2018 UNDERAGE DRINKING ENFORCEMENT – GRANT ACCEPTANCE The Sheriff’s Office is seeking acceptance of a grant in the amount of $21,161 from the Michigan Office of Highway Safety Planning (OHSP), Traffic Improvement Association for the period of October 1, 2017 through September 30, 2018. The funds will be used for overtime hours incurred from underage drinking enforcement, which includes party patrols, alcohol compliance checks and enforcement at special events where minors may be consuming alcohol. No County match is required. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. 3. SHERIFF’S OFFICE – FY 2018 TRAFFIC ENFORCEMENT – GRANT ACCEPTANCE The Sheriff’s Office is seeking acceptance of a grant in the amount of $117,316 from the Michigan Office of Highway Safety Planning (OHSP), Traffic Improvement Association for the period of October 1, 2017 through September 30, 2018. The funds will be used for overtime hours incurred from traffic enforcement. No County match is required. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Zack absent. FINANCE COMMITTEE MINUTES Page 4 January 11, 2018 4. PARKS AND RECREATION – SUPPORT OF REQUEST TO CONVERT MICHIGAN NATURAL RESOURCES TRUST FUND -ASSISTED PROPERTY AT ADDISON OAKS COUNTY PARK The resolution authorizes the request to the Michigan Department of Natural Resources and Michigan Natural Resources Trust Fund (MNRTF) to convert .29 acres of land at Addison Oaks County Park. This MNRTF-assisted property was removed from public outdoor recreation use upon the installation of a 175- foot cell tower in 2009. MNRTF policy states that MNRTF-assisted property requires approval of the Department of Natural Resources (DNR) and MNRTF Board for the conversion as well as the implementation of mitigation measures. Property acquired from the Girl Scouts of Southeastern Michigan at White Lake Oaks will be used as the mitigating parcel. A budget amendment is not required. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Zack absent 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE PROVISION OF SHELTER RESIDENTIAL FOSTER CARE – AMENDMENT #2 Children’s Village has a contract with the Department of Hea lth and Human Services for shelter care services for neglected and abused youth. The resolution approves an amendment to increase the per diem rate for shelter care services from $234.16 to $359.13 effective October 1, 2017. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Zack absent. 6. DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – OAKLAND COUNTY INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE OAKLAND COMMUNITY HEALTH NETWORK FOR PSYCHIATRIC SERVICES FOR OAKLAND COUNTY CHILDREN’S VILLAGE The Oakland Community Health Network (OCHN) has agreed to partner with Oakland County Children’s Village to provide contracted psychiatric services to qualifying youth at Children’s Village. The resolution approves the contract at a not-to-exceed amount of $75,000 for the period of October 1, 2017 through September 30, 2018. The contract would provide two-thirds of psychiatric services at Children’s Village. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. 7. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 585 EAST SOUTH BOULEVARD – CITY OF PONTIAC PROJECT A site in Pontiac at 585 East South Boulevard, the former Centerpoint business campus, has been determined to be a hazard under state statute and a non-producing parcel. A Brownfield clean-up and redevelopment plan amendment has been prepared to restore the environmental and economic viability of this parcel. The developer, Pontiac Center Investment, LLC plans to renovate the former Hewlett Packard office building and surrounding property for reuse. The reimbursement costs to the developer FINANCE COMMITTEE MINUTES Page 5 January 11, 2018 is $2,377,145. The City of Pontiac has reviewed the plan and been provided reasonable opportunity to express views and recommendations. The resolution adopts the Brownfield Redevelopment Plan for the parcel at 585 East South Boulevard in the City of Pontiac. A public hearing will be held on January 17, 2018, at 7:00 p.m. in the Oakland County Board of Commissioners’ Auditorium. Commissioner Taub indicated that she was recusing herself from the vote for conflict of interest. Bowman moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Taub abstaining and Zack absent. 8. BOARD OF COMMISSIONERS – UPDATED POLICY FOR PARTICIPATION IN DOWNTOWN DEVELOPMENT AUTHORITIES, CORRIDOR IMPROVEMENT AUTHORITIES, LOCAL DEVELOPMENT FINANCING AUTHORITIES, AND LIMITATION ON TAX CAPTURE BY ALL TIF AUTHORITIES To be consistent with the recently amended Oakland County Board of Commissioners’ Rules that added the Economic Development and Community Affairs standing committee, the Policy for Participation in Downtown Development Authorities, Corridor Improvement Authorities, Local Development Financing Authorities, and Limitation on Tax Capture by all TIF Authorities needs to be revised. Section IV. The Review Committee, second paragraph, is proposed to be revised by striking out “Planning and Building” and inserting Economic Development and Community Affairs. The resolution adopts the revised TIF Policy, which replaces and supersedes MR #16166. Commissioner Taub suggested that a copy of this item be given to the Economic Development and Community Affairs Committee as a Communications item. Taub moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Zack absent. OTHER BUSINESS/ADJOURNMENT There have been several issues with 9-1-1 calls since the gas explosion in Orion in November. Mr. Timm indicated that County staff has met with the vendors on January 10, 2018, and they are still troubleshooting. The Sheriff’s Office is running on the backup system until the v endors add some additional monitoring to the system. Mr. Timm indicated that the vendors are committed to work through this with the County. He explained that the root cause of the Christmas outage was that multiple computers were not staying synchronized with each other, and that issue has been resolved. There being no other business to come before the Committee, the meeting was adjourned at 10:21 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.