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HomeMy WebLinkAboutMinutes - 2018.01.23 - 37130 January 23, 2018 Chairperson Weipert called the meeting to order at 9:34 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES Cheryl Bush, Manager, Aviation & Transport CHILDREN’S VILLAGE Jody Overall, Manager FACILITIES MANAGEMENT Art Holdsworth, Directo r Ed Joss, Manager, Planning/Eng. PARKS AND RECREATION Dan Stencil, Executive Officer Melissa Prowse, Supervisor, Planning BOARD OF COMMISSIONERS Chris Ward, Administrative Director Mike Andrews, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator Anthony Bowen, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of November 28, 2017 and December 20 , 2017, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA Crawford moved approval of the agenda, as presented . Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 January 23, 2018 AGENDA ITEMS 1. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: KOSTICH FAMILY INVESTMENTS, LLC The Central Services Aviation Division is seeking approval for renewal of the land lease between Oakland County and Kostich Family Investments, LLC . The term of the lease is for 20 years, from August 1, 2018 through July 31, 2038. The Land Lease allows for the annual rent to be renegotiated every two years. This item has completed the Automatic Direct Referral process. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 2. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: S&K AIRPORT PROPERTIES, LLC The Central Services Aviation Division is seeking approval for renewal of the land lease between Oakland County and S&K Airport Properties, LLC. The term of the lease is for 20 years, from February 1, 2018 through January 31, 2038. The Land Lease allows for the annual rent to be renegotiated every two years. This item has completed the Automatic Direct Referral process. Crawford moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote. 3. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: BAR AIRCRAFT LEASING, LLC The Central Services Avia tion Division is seeking approval for a new land lease between Oakland County and BAR Aircraft Leasing, LLC. The term of the lease is for 20 years, from February 1, 2018 through January 31, 2038. The Land Lease allows for the annual rent to be renegotiated every two years. This item has completed the Automatic Direct Referral process. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. PARKS AND RECREATION – APPROVAL OF OAKLAND COUNTY PARKS AND RECREATION 2018-2022 FIVE YEAR PARKS AND RECREATION MASTER PLAN Parks and Recreation is requesting approval of the Oakland County Parks 5 -Year Parks and Recreation Master Plan 2018-2022. The plan is developed in accordance with guidelines set by the Michigan Department of Natural Resources (DNR) and covers the strategic action plan for the parks system. Ms. Prowse gave a brief overview of what the 13 chapters cover within the Master Plan and discussion was held. Commissioner Jackson asked for information about the Recreation Assistant Partnership (RAP) Program. Mr. Stencil stated that he will p rovide a program overview and 2018 application for commissioners to take to their constituents in order to share the opportunity with those who are not already involved. Planning and Building Committee Minutes Page 3 January 23, 2018 Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE AND NORTH OAKLAND HEALTH CENTER – LIFE SAFETY BUILDING ENHANCEMENTS PROJECT Facilities Management/Facilities Planning & Engineering are requesting authorization to receive bids for the Life Safety Building Enhancements Project at the Children’s Village buildings and the North Oakland Health Center. Over time, as projects are done and buildings change , and building codes also change. Facilities Management engaged an annual architect and code specialist contract or to conduct a study to determine what needs to be corrected in order to be in full compliance with all building codes and fire egress standards. His study included reviews of all Children’s Village (CV) buildings, North Oakland Health Center (NOHC), the Courthouse, North Office Building (NOB) and the Public Works building. He will also be retained between now and May to conduct a study of the rest of the buildings on campus, as well as all of the County’s remote buildings, including the district courts. T he Capital Improvement Program (CIP) for Fiscal Year (FY) 2018 includes $120,000 to start this process of upgrading the facilities to be in compliance with the appropriate building codes. Dwyer moved to authorize the Purchasing Division to receive bids fo r the Children’s Village and North Oakland Health Center – Life Safety Building Enhancements Project. Supported by Jackson. Motion carried on a voice vote. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE – A AND B WINDOW REPLACEMENT PROJECT Facilities Management is seeking authorization to receive bids for the Window Replacement Project at Children’s Village-A and B buildings. The CIP for FY2018 has allocated $275,000 toward window replacement. The request for bids will be placed on the Michigan Inter -Governmental Trade Network (MITN) system and the project will be brought back to this Committee with recommendation to award the contract. McGillivray moved to authorize the Purchasing Division to receive bids for the Children’s Village –A and B Window Replacement Project. Supported by Tietz. Motion carried on a voice vote. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AUTHORIZATION TO RECEIVE BIDS FOR 2018 CAMPUS PARKING LOT REPAV ING PROJECTS Facilities Management is seeking authorization to receive bids for the 2018 Campus Parking Lot Repaving Projects at the Medical Examiner’s lot, Materials Management lot and the Courthouse northwest lot. The estimated cost is allocated in the FY2018 CIP is about $1.5 million to do a full removal and replacement of these lots. The request for bids will be placed on the MITN system and the project will be brought back to this Committee with recommendation to award the contract. Dwyer moved to authorize the Purchasing Division to receive bids for the 2018 Campus Parking Lot Repaving Projects. Supported by Jackson . Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 January 23, 2018 COMMUNICATIONS A. Building Authority Minutes – August 9, 2017 B. Building Authority Minutes – September 13, 2017 C. Building Authority Minutes – October 11, 2017 D. Building Authority Minutes – November 8, 2017 E. Building Authority Minutes – December 18, 2017 McGillivray moved to receive and file Communication It ems A - E. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:02 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.