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HomeMy WebLinkAboutMinutes - 2018.01.25 - 37132 January 25, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:30 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long OTHERS PRESENT CENTRAL SERVICES Cheryl Bush, Manager, Aviation and Transport CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel Joseph Sova, Intern COUNTY EXECUTIVE Pam Weipert, Compliance Officer, Compliance Scott Guzzy, Purchasing Administrator ECONOMIC DEV./COMM. AFFAIRS Dan Hunter, Deputy Director Brad Hansen, Senior Business Development Rep. HEALTH AND HUMAN SERVICES Kathy Forzley, Director HOMELAND SECURITY Thom Hardesty, Manager INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Gaia Piir, Chief Ebru Adoglu-Jones, Supervisor II Brenda Reyes-Mezza, Accountant II Leo Lease, Financial Analyst Terri Brockmiller, Financial Analyst RISK MANAGEMENT Dean Schultz, Risk Manager SHERIFF’S OFFICE Mike McCabe, Undersheriff Todd Hill, Lieutenant Charles Snarey, Major Dale Cunningham, Fiscal Officer TREASURER’S OFFICE Andy Meisner, Treasurer Ross Gavin, Deputy Treasurer Fred Miller, Community Liaison WATER RESOURCES COMMISSIONER Ben Lewis, Manager Sid Lockhart, Special Projects Manager MUNICIPAL FINANCIAL CONSULTANTS, INC. Steven Burke, President John Axe, Chairman OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward David Bowman TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 25, 2018 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Anthony Bowen, College Intern Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Taub moved approval of the minutes from January 11, 2018, as presented. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by Bowman. Motion carried on a voice vote. PUBLIC COMMENT Mr. Lerminiaux introduced Joseph Sova, Intern, to the Finance Committee. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that impact the FY 2018 General Contingency balance. The FY 2018 Security Reserve balance will be decreased by $30,134 with the adoption of Item #2 on today’s agenda. FY 2018 General Fund Equity balance will be decreased by $409,844 with the adoption of items #1a and #1b on today’s agenda for Tri-Party Funds. Taub moved to receive and file the Contingency Report. Supported by Fleming. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 25, 2018 Finance Committee Meeting B. Sheriff’s Office – 2018 Michigan Medical Marihuana Operation and Oversight Grant Application C. Health and Human Services – Homeland Security Division – FY 2018 Hazardous Materials Emergency Preparedness (HMEP) Grant Application D. Great Lakes Water Authority: Current and Legacy Business Issues Facing GLWA – Memo dated January 8, 2018 FINANCE COMMITTEE MINUTES Page 3 January 25, 2018 Kowall moved to receive and file the items on Communications. Supported by Woodward. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #18010 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF TROY – RESURFACING OF SOUTH BOULEVARD FROM ADAMS ROAD TO CROOKS ROAD – PROJECT NO. 53121 The resolution, which was introduced by Commissioner Doug Tietz, authorizes the release of $249,266 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Troy that consists of road work on South Boulevard, from Adams to Crooks. A copy of the Cost Participation Agreement is included, and a budget amendment of $249,266 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Construction on this project is expected to begin this year. 1b. MR #18011 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ROCHESTER HILLS – RESURFACING OF SOUTH BOULEVARD FROM ADAMS ROAD TO CROOKS ROAD – PROJECT NO. 53121 The resolution, which was introduced by Commissioner Doug Tietz, authorizes the release of $160,578 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Rochester Hills that consists of the resurfacing of South Boulevard from Adams Road to Crooks Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $160,578 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Construction on this project is expected to begin this year. Fleming moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. REGULAR AGENDA 2. MR #18008 - SHERIFF’S OFFICE – ADDITION OF 800 HOURS TO COURT PARK DEPUTY POSITIONS FOR ENHANCED SECURITY AT THE BOARD OF COMMISSIONERS A security assessment was done at the request of the Board of Commissioners for observation during public meetings. The resolution authorizes the appropriation of 800 hours for part-time, non-eligible Deputies to assure safety during Board and Committee meetings. To accommodate the security, there will be an additional 200 hours allocated to four existing part-time Deputies. The funds for the additional hours is $30,134, including $17,334 for fringe benefits and $12,800 for radios. Taub moved approval of the attached suggested Fiscal Note. Supported by Bowman. Motion carried unanimously on a roll call vote with Long absent. FINANCE COMMITTEE MINUTES Page 4 January 25, 2018 3. TREASURER’S OFFICE – BOARD OF COMMISSIONERS APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFYING TAXPAYERS THROUGH APRIL 30, 2018 The Treasurer’s Office is requesting authorization to waive all County interest and fees (for the 2017 property tax collections) through April 30, 2018, for eligible taxpayers. Eligible taxpayers include seniors, veterans and disabled members of communities who are on a fixed income and who require their income tax return to pay their taxes. Those individuals must notify t heir city or township to obtain a local exemption in accordance with Section 211.44(3) of Michigan Compiled Laws. Commissioner Taub explained that there are circumstances in which homeowners obtain loans through the Community and Home Improvement home loan program, homes are foreclosed and the County obtains the homes due to delinquent taxes. Commissioner Taub indicated that the Commi ssioners are not informed of these circumstances, and she suggested that a program be developed, with collaboration between Information Technology, Community Home Improvement and the Treasurer’s Office that would provide this information. Mr. Meisner indicated that Community and Home Improvement will not offer loans if there are delinquent taxes on a parcel; however, he agreed that there is room for more collaboration. Mr. Meisner offered his assistance with this. Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 4. TREASURER/WATER RESOURCES COMMISSIONER – BLOOMFIELD TOWNSHIP CSO DRAINAGE DISTRICT DRAIN REFUNDING BONDS – FULL FAITH AND CREDIT RESOLUTION Mr. Meisner explained that the Treasurer’s Office collaborates closely with the Water Resources Commissioner to leverage the bond market and take advantage of low-cost borrowing opportunities and opportunities for refunding bonds to save the taxpayers a significant amount of money. The resolution authorizes the refinancing of the Bloomfield Township CSO Drainage District Drain Bonds, Series 2010, dated December 1, 2010, in the principal amount of $3,000,000. The Bloomfield Township CSO Drain Refunding Bonds, Series 2018, will have an aggregate principal amount not to exceed $2,435,000 to refund all or a portion of the Series 2010 Bonds, have the full faith and credit of the County, bear an interest rate not to exceed 6% per annum and shall be subject to redemption prior to maturity as determined by order of the Chairperson for the Drainage Board. Taub moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Long absent. 5. TREASURER/WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN-FARMINGTON SEWAGE DISPOSAL SYSTEM REFUNDING BONDS, SERIES 2018 The resolution authorizes the refinancing of the Evergreen-Farmington Sewage Disposal System Bonds, Series 2010, dated December 1, 2010, in the principal amount of $4,060,000. The prior bonds remain outstanding in the aggregate principal amount of $3,195,000. The Evergreen -Farmington Sewage Disposal System Refunding Bonds, Series 2018, will have an aggregate principal sum of not to exceed $3,260,000 to refund all or a portion of the prior bonds, have the full faith and credit of the County and bear an interest rate not to exceed 6% per annum and shall be subject to redemption prior to maturity as determined by the County Agency. FINANCE COMMITTEE MINUTES Page 5 January 25, 2018 Taub moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 6. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: BAR AIRCRAFT LEASING, LLC The Aviation Division is seeking approval of a new land lease between Oakland County and BAR Aircraft Leasing, LLC for a term of 20 years, from February 1, 2018 to January 31, 2038, with an annual fixed rent in the amount of $10,120.44 for the first two years. This lease is considered Phase 2 of a construction project that began in October 2017 for Jet Condo Suites. Under the lease agreement the County has a right to increase the rent amount every two years. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long absent. 7. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: KOSTICH FAMILY INVESTMENTS, LLC The Aviation Division is seeking approval of an extension of the land lease between Oakland County and Kostich Family Investments, LLC. The term of the lease is 20 years beginning August 1, 2018 to July 31, 2038, with an annual fixed rent of $39,033.60 for the first two years. Under the lease agreement the County has a right to increase the rent amount every two years. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Long absent. 8. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: S & K AIRPORT PROPERTIES, LLC The Aviation Division is seeking approval of lease between Oakland County and S & K Airport Properties, LLC to extend the agreement 20 years beginning February 1, 2018 to January 31, 2038, and to rewrite the legal description of the land by combining three parcels. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long absent. OTHER BUSINESS/ADJOURNMENT Undersheriff McCabe announced that the DNA Lab is open, but it has not been communicated with the public yet. There will be a grand opening soon, and the Commissioners will be invited. Commissioner Taub announced that the Oakland Community Health Network (OCHN) has changed locations, and she suggested that the Commissioners stop by. FINANCE COMMITTEE MINUTES Page 6 January 25, 2018 There being no other business to come before the Committee, the meeting was adjourned at 9:57 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.