Loading...
HomeMy WebLinkAboutMinutes - 2018.02.13 - 37136 February 13, 2018 Vice Chairperson Crawford called the meeting to order at 9:45 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Hugh Crawford, Gary McGillivray, Bill Dwyer, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Philip Weipert OTHERS PRESENT : FACILITIES MANAGEMENT Art Holdsworth , Director Ed Joss, FPE Manager Joe Murphy, FM&O Manager Stephen Foster, Project Manager HUMAN RESOURCES Sara Kohn, Analyst II PARKS AND RECREATION Dan Stencil, Executive Officer Sue Wells, Manager Tom Hughes, Chief Park Operations SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer Amanda Ford, Community Liaison SAFES UNLIMITED Steven Schwa rtz, Owner BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator Anthony Bowen, Intern PLEDGE OF ALLEGIANCE Vice Chairperson Crawford led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of January 23, 2018, as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 February 13, 2018 APPROVAL OF THE AGENDA McGillivray moved approval of the agenda, as presented. Support ed by Dwyer. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. CENTRAL SERVICES AVIATION DIVISION – AIRPORT LAND LEASE: HANGAR EXCHANGE, LLC The Central Services Aviation Division is seeking approval for a renewal of the land lease between Oakland County and Hangar Exchange, LLC. The land lease was originally presented to the Committee last November under the corporate name of Mr. Hangar. This lease was never executed. The entity restructured as Hangar Exchange, LLC. The new te rm of the lease is for 30 years, from March 1, 2018 through February 29, 2048. The 30-year term is requested due to an IRS requirement. This item has completed the Automatic Direct Referral process. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a rol l call vote with Weipert absent. 2. PARKS & RECREATION – ADDISON OAKS AND GROVELAND OAKS POSITION DELETIONS, CREATIONS AND RECLASSIFICATIONS The Parks and Recreation Commiss ion is requesting approval of a reorganization of two positions at Addison Oaks and Groveland Oaks. Parks and Recreation is proposing the following: to delete two Parks Crew Chief positions; to create a Grounds Maintenance Supervisor for Addison Oaks and an Assistant Parks Supervisor at Groveland Oaks; and to reclassify two General Maintenance Mechanic positions to Parks Crew Chief positions at both Addison Oaks and Groveland Oaks. These two facilities operate during the year from April through October. This staff also oversees daily operation at Highland Oaks and Rose Oaks. The position change is planned to be funded by the Parks and Recreation Fund, rather than the General Fund. Vice Chairperson Crawford congratulated Ms. Wells on the fellowship awar d recently received from the Michigan Recreation and Park Association . McGillivray moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Weipert absent. Planning and Building Committee Page 3 February 13, 2018 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING / SHERIFF’S OFFICE – ADDITIONAL PRIORITY 2 BUILDING SECURITY ENHANCEMENT AND PRIORITY 3 BUILDING SECURITY ENHANCEMENT PROJECTS Facilities Planning and Engineering and the Sheriff’s Office are seeking approval of additional building security enhancement projects. The security enhancements were recommended by the Sheriff’s Department after their assessment a few years ago and costs are funded within the Capital Improvement Plan. The se enhancements are over halfway finished and Priority 2 projects are nearing completion . This project request is for $7.5 million. Priority 4 projects are estimated at $1.9 million for next year. No additional funding outside of the budget is requested. Dwyer moved to recom mend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Weipert absent . 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR PROBATE COURT ING RESS/EGRESS FLOW ENHANCEMENT PROJECT Facilities Planning and Engineering is requesting authorization to receive bids for Probate Court for the ingress/egress projects in four courtrooms in the East Wing. The proposed plan is to widen the doorways and aisleways in the courtrooms to provide additional space for wheelchairs and to increase public safety. The estimated cost is $164,000. Once bids are received, Facilities will return to request approval to proceed . Tietz moved to authorize the Purchasing Di vision to receive bids for the Probate Court Ingress/Egress Flow Enhancement Project. Supported by Jackson. Motion carried on a voice vote. 5. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – JAIL COOLING TOWER REPLACEMENT PROJECT Facilities Maintenance and Operations is seeking approval of the Jail Cooling Tower Replacement Project. The replacement is planned for the only cooling tower at the jail. Life expectancy of a tower is 15 to 20 years. The age of the current tower is 31 years old. Johnson Controls of Auburn Hills was the lowest responsible bidder. Commissioner Jackson asked questions about the sub- contracting companies. Mr. Joss explained the process and that Facilities gathers the information for a Request for Proposal (RFP) wh ich is then submitted to Purchasing . The Purchasing Division is involved in posting the bid on the MITN system and any advertising on social media. A brief discussion regarding the bidding process was held. Dwyer moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Johnson Controls of Auburn Hills in the amount of $274,144 and that the funding for the total project cost of $301,558 , including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Weipert absent. Planning and Building Committee Page 4 February 13, 2018 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR ELECTRICAL FEEDER REPLACEMENT PROJECT Facilities Management/Facilities Planning and Engineering is seeking authorization to receive bids for the Electrical Feeder Replacement Project . The funds are included in the Capital Improvement Plan, line item for the 2018 fiscal year. The electrical service feeders are exceeding their life expectancy and need replacement as soon as possible. Once bids are received, the department will return to request approval to proceed . McGillivray moved to authorize the Purchasing Division to receiv e bids for the Electrical Feeder Replacement Project. Supported by Dwyer. Motion carried on a voice vote. COMMUNICATIONS A. 2017 Capital Improvement Program Report – 4th Quarter – August & September B. Parks and Recreation Commission – Arts and Humanit ies Touring Grants McGillivray moved to receive and file Communication Items A and B. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.