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HomeMy WebLinkAboutMinutes - 2018.02.27 - 37142 February 27, 2018 Chairperson Weipert called the meeting to order at 9:37 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer OTHERS PRESENT : ECONOMIC DEV. & COMMUNITY AFFAIRS Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth , Director Ed Joss, FPE Manager Paul Zachos, Property Manager PARKS AND RECREATION Sue Wells, Manager Tom Hughes, Chief Park Operations Mike Donnellon, Chief, Park Facilities Maint. BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of February 13, 2018, as printed. Supported by Jackson. Motion carried on a voice vote. APPROVAL OF THE AGENDA McGillivray moved approval of the agenda, as presented. Supported by Tietz. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 February 27, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS & RECREATION – 2018 REVISIONS TO THE OAKLAND COUNTY PARKS AND RECREATION RULES AND REGULATIONS Parks and Recreation is seeking approval of the 2018 revised Oakland County Parks and Recreation Rules and Regulations. Public Act 261 allows the County Parks Commission to establish County Park operating rules and regulations . The rules require Board approval. The Sheriff’s Office provided input to the department staff regarding the revision of the rules. This year each park facility rule is tied into the general r ules of the entire park system . The few changes made were housekeeping in nature and more user-friendly language. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a rol l call vote with Dwyer absent. 2. PARKS & RECREATION – AMENDMENT #2, OAKLAND COUNTY 4 -H ASSOCIATION AGREEMENT – SPRINGFIELD OAKS The Parks and Recreation Commission is requesting approval of a second amendment to the five - year agreement with the 4-H Association. This amendment addresses water quality improvements being made to the 4 -H Fairgrounds and Springfield Activity Center. Mr. Donnellon explained that the first phase includes installation of a well pump house. The water tower at Springfield Oaks is the current source of potable water and will be replaced with wells. A grant from the Michigan Department of Agriculture is being used to help fund the project and volunteers will perform the work. Once the project is done, the water tower will provide water for fire suppression on the grounds. The project will take approximately five years to complete. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. 3. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING The Facilities Management Department is requesting approval and acceptance of the Joint Project Agreement with the U.S. Department of Commerce at the Annex I Building. The lease agreement is an annual renewal for space between Oakland County and U.S. Department of Commerce (USDOC) which will run October 1, 2017 through September 30, 2018 . The lease renewal process was started in August and the paperwork was returned from Washington a couple weeks ago . The campus location promotes the building of relationships and fosters export business projects. Planning and Building Committee Page 3 February 27, 2018 Jackson moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Dwyer absent. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – SHERIFF’S ADMINISTRATION TO RESOURCE CRISIS CENTER STEAM TUNNEL REMEDIATION PHASE II PROJECT Facilities Planning and Engineering is seeking approval of Phase II of the Sheriff’s Administration to Resource Crisis Center Steam Tunnel Remediation Project. The tunnel runs 1,200 feet and has been undergoing work for several months. The remaining n orthern 800 feet of the tunnel needs repair and every effort is being made to improve the condition of the tunnel . Crawford moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with George W. Auch of Pontiac in the amount of $391,968 and that the funding for the total project cost of $496 ,800, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Dwyer absent. COMMUNICATIONS A. Building Authority By-Laws revised February 14, 2018 B. Building Authority Minutes – January 10, 2018 McGillivray moved to receive and file Communication Items A and B. Supported by Tietz. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:52 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.