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HomeMy WebLinkAboutMinutes - 2018.02.28 - 37143 February 28, 2018 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:33 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Bob Hoffman, Adam Kochenderfer, David Bowman, Thomas Middleton, Philip Weipert, Helaine Zack COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT COUNTY EXECUTIVE Malcolm Brown, Deputy County Executive ECONOMIC DEVELOPMENT/COMM. AFFAIRS Irene Spanos, Director Dan Hunter, Deputy Director Jennifer Llewellyn, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning/Eng. HUMAN RESOURCES Jordie Kramer, Director Heather Mason, Comp. & Class Supervisor Frank Russell, Analyst III Sara Kohn, Analyst II MANAGEMENT AND BUDGET Lynn Sonkiss, Manager, Fiscal Services PARKS AND RECREATION COMMISSION Sue Wells, Manager SHERIFF’S OFFICE Mike McCabe, Undersheriff Steve Schneider, Lieutenant Joe Tovar, Jr., Sergeant, Courts BOARD OF COMMISSIONERS Chris Ward, Administrative Director Mike Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Weipert moved approval of the previous minutes of February 21, 2018, as printed. Supported by Zack. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Helaine Zack BOB HOFFMAN Chairperson ADAM KOCHENDERFER Vice Chairperson DAVID BOWMAN Minority Vice Chairperson HUMAN RESOURCES COMMITTEE Page 2 February 28, 2018 APPROVAL OF THE AGENDA Chairperson Hoffman indicated that Item #3, “MR #18061 – Public Services/Animal Control & Sheriff’s Office - Transfer of Dispatch Services from Animal Control to Sheriff’s Office and Position Deletions and Creations” will be pulled from today’s agenda and taken up at the next HR Committee meeting, at the presenter’s request. Weipert moved approval of the agenda, as amended. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS 1. MR #18058 – PARKS AND RECREATION – ADDISON OAKS AND GROVELAND OAKS POSITION DELETIONS, CREATIONS AND RECLASSIFICATIONS Addison Oaks County Park consists of 1,100 acres of County park land with a campground that is open 24 hours a day. There is also a day-use park that is open year-round. Groveland Oaks consists of approximately 800 acres and is open from April through October, 24 hours a day. There is also a day- use park there. Due to the issue of being open 24 hours a day, the need for oversight and supervision of staff, the Parks and Recreation Commission is seeking approval of position changes. The resolution approves the deletion of two proprietary funded, full-time eligible Parks Crew Chief positions and the creation of one Grounds Maintenance Supervisor and one Assistant Parks Supervisor classification. In addition, two General Maintenance Mechanic classifications will be reclassified to Parks Crew Chiefs. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 2. MR #18056 – ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – DELETE AND CREATE POSITION The Department of Economic Development and Community Affairs is seeking approval to delete a part- time Marketing Coordinator classification and create a full-time Marketing Coordinator position. There is no additional cost to the County because part of the cost will be offset by the deletion of the part-time position, and the remainder will be funded by a reallocation of funds from an exist ing Workforce Development grant. Commissioner Zack indicated her concern about transportation, especially for lower-income people. She said that some students may not be able to get to places for apprenticeship opportunities without a good transportation system in Oakland County, and she has heard from employers in “opt-out” communities who cannot staff their existing jobs because of transportation. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 3 February 28, 2018 4. MR #18060 – SHERIFF’S OFFICE – CREATION OF TECHNICAL ASSISTANT POSITION FOR HIPAA COMPLIANCE The Sheriff’s Office is seeking approval to create one General Fund/General Purpose funded, full-time eligible Technical Assistant position with the Sheriff’s Office Emergency Response & Preparedness Division Administration Unit to assist in the development of new processes to comply with Health Insurance Portability and Accountability Act (HIPAA) and other statutes relating to the protection of protected health information (PHI) and personally identifiable information (PII). Oakland County Information Technology conducted a risk assessment of its technology to determine compliance with the HIPAA Security Rule Requirements. The controls, procedures and processes that support technology and used within departments to handle PHI and PII were reviewed and assessed. It was determined that a full-time employee was needed to monitor, audit, maintain and verify individual access requirements based on work location and to update as necessary. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 5. MR #18059 – FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING/ SHERIFF’S OFFICE – ADDITIONAL PRIORITY 2 BUILDING SECURITY ENHANCEMENT AND PRIORITY 3 BUILDING SECURITY ENHANCEMENT PROJECTS Facilities Management is continuing the security enhancement initiatives that began about two years ago. The resolution approves the Additional Priority 2 Building Security Enhancements Project in the amount of $2,100,822 and Priority 3 Building Security Enhancements Project of $5,436,428 for a total authorized amount of $7,537,250. Priority 3 enhancements include adding berms for the Novi District Court, Circuit Court station at the North Office Building and numerous areas that are small in scope and in dollars. The staffing needs assessment for this project determined that a total of 5,200 hours is needed to provide the recommended level of security services at this location. Therefore, Facilities Management is seeking approval to create one General Fund/General Purpose (GF/GP) full-time, non- eligible 2,000 hours/yr. Court/Park Deputy position and one GF/GP part-time, non-eligible 1,200 hours per year Court/Park Deputy position in the Sheriff’s Corrective Services-Satellite Division of the Courthouse Security Unit. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Position Change Summary – FY 2018 B. Retirement Board Minutes – December 2017 Kochenderfer moved to receive and file the Communications. Supported by Weipert. Motion carried on a voice vote. HUMAN RESOURCES COMMITTEE Page 4 February 28, 2018 OTHER BUSINESS/ADJOURNMENT Ms. Kramer informed the Commissioners that she had some flyers available to advertise for summer employment. There being no other business to come before the Committee, the meeting was adjourned at 1:55 p.m. _______________________________________ __________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.