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HomeMy WebLinkAboutMinutes - 2018.04.10 - 37154 April 10, 2018 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT : FACILITIES MANAGEMENT Art Holdsworth , Director Joe Murphy, Manager, FMO Michael Chiasson, Chief, FMO Mark Baldwin, Chief, Landscape Services Penny Knope , Supervisor, Admin. Services HUMAN RESOURCES Monica Buchholz, Analyst INFORMATION TECHNOLOGY Joseph Tabor, Chief, Technical Services BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of March 13, 2018, as printed. Supported by McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 April 10, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERG REEN AND FARMINGTON SEWAGE DISPOSAL SYSTEM CAPITAL IMPROVEMENT BONDS Water Resources Commissioner is seeking authorization to issue bonds for the Evergreen and Farmington Sewage Disposal System Improvements project. These funds will reimburse monies put into the project, which the costs are estimated a t a total of $15 million. The largest portion of the funds have been used for the Southfield sink hole and a water main break from 2016. Mr. Lockhart explained that reserves were used for the Southfield issue and the City of Southfield is sharing the costs. A brief discussion was held. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a rol l call vote with Jackson absent. 2. FACILITIES MANAGEMENT – LICENSING OF 52-3 DISTRICT COURT ROCHESTER HILLS EXCESS PARKING SPACES TO BILL FOX CHEVROLET Facilities Management is requesting approval of an agreement between the County and Bill Fox Chevrolet, Rochester Hills , for the continuation of licensing of the parking lot for storage . A few dealerships were interested and the bid was awarded to continue with Fox Chevrolet. The license agreement is for one (1) year and may be renewed by mutual agreement for four (4) additional years. The license fee was increased from $1,401 to $1,502 per month for the first through third y ears, with the fourth and fifth years having a 3 percent increase if renewed. The license may be terminated on a 30-day notice by either party and the terms remain th e same. This item has completed the Automatic Direct Referral process. Crawford moved to recommend approval of the attached suggested resolution. Supported by Tietz. Motion carried unanimously on a roll call vote with Jackson absent. 3. FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION – POSITION DELETIONS AND POSITION CREATIONS Facilities Maintenance and Operations is seeking approval of the deletion and creation of positions. The elimination of 16 part-time non-eligible general helper positions will be replaced with four newly created full-time employees. This will help with hiring, applications, turnover and training. Mr. Murphy explained th e history of the part-time positions and the difficulty with the part-time status when hiring college students and retaining employees. The number of full-time staff will be 16 employees. A brief discussion was held. Planning and Building Committee Page 3 April 10, 2018 McGillivray moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 4. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY DATA CENTER FIRE SUPPRESSION SYSTEM REPLACEMENT PROJECT Facilities Maintenance and Operations is seeking approval of the Information Technology Data Center Fire Suppression System Replacement Project. The project is planned for the Data Center at the Information Technology (IT) Department, where millions of dollars of assets are housed. The current system is Halon gas system and is 30 years old. Halon is no longer an authorized gas , due to better alternatives that are less hazardous. After inspection of the current system, the reliability of the sensors was questioned. Out of the six bids, the recommended system of the awarded bid will cost approximately $272,000. Commissioner Crawford asked about replacement plan for the fire suppression system at the Clerk’s Office where records are stored in the Courthouse. Mr. Holdsworth stated that he will check on that issue. A fire suppression system that uses gas, rather than water, would require a seale d room. The timeframe to complete the replacement at IT is four to six months. During the replacement, both systems will be in place until the new one is tested. A brief discussion was held. Dwyer moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County amend the contract with Johnson Controls Fire Protection (formerly Simplex Grinnell) of Farmington Hills in the amount of $272,667. The Committee further recommends funding fo r the total project cost of $383 ,559, including contingency, be approved. Supported by Crawford. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Memo regarding Oakland County Vehicle Fleet – Fiscal Year 2018 Update, dated March 22, 2018, with Vehicle List by Department and Report B. Capital Improvement Progress Report – 1st Quarter – October, November & December 2017 and 2nd Quarter – January, February & March 2018 C. Building Authority Minutes – February 14, 2018 Jackson moved to receive and file the Communications items. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:51 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director Planning and Building Committee Page 4 April 10, 2018 NOTE: The foregoing minutes are subject to Committee approval.