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HomeMy WebLinkAboutMinutes - 2018.04.12 - 37156 April 12, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:32 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT CENTRAL SERVICES Todd Birkle, Manager, Support Services COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive/CIO COMPLIANCE OFFICE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing ECONOMIC DEVELOPMENT/COMM. AFF. Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth, Director Michael Chiasson, Chief HEALTH AND HUMAN SERVICES Kathy Forzley, Director HOMELAND SECURITY DIVISION Thom Hardesty, Manager INFORMATION TECHNOLOGY Mike Timm, Director Patricia Coates, 911 Coordinator, CLEMIS Jeff Nesmith, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Gaia Piir, Chief Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Leo Lease, Senior Financial Analyst Terri Brockmiller, Senior Financial Analyst Stacey Smith, Senior Financial Analyst PARKS AND RECREATION COMMISSION Sue Wells, Manager I SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer Brent Miles, Lieutenant TREASURER’S OFFICE Andrew Meisner, Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Ben Lewis, Manager Sid Lockhart, Special Projects Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 April 12, 2018 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Crawford moved approval of the minutes of March 8, 2018 and March 15, 2018, as presented. Supported by Kowall. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Taub moved approval of the agenda as presented. Supported by Fleming. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2017/FY 2018/FY 2019 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2018 Contingency Balance of $50,294. The FY 2018 Capital Outlay balance will be decreased by $27,100 with the Approved Memo for the PIT Vehicle Replacement in the Sheriff’s Office and decreased by $5,200 with the Approved Memo for a compressor for the mail sorter in Central Services. The FY 2018 General Fund Equity balance will be decreased by $65,805 with the adoption of Item #2 on today’s agenda and decreased by $65,000 with the adoption of Item #7 on today’s agenda. Zack moved to receive and file the Contingency Report. Supported by Fleming. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the April 12, 2018 Finance Committee Meeting B. Sheriff’s Office – 2018 Law Enforcement Distribution Registration – Grant Application C. Health and Human Services – Health Division – FY 2018 Childhood Lead Exposure Elimination: Innovations Grants Application D. Public Services Department – Animal Control and Pet Adoption Center – Bissell Empty the Shelters Grant Application FINANCE COMMITTEE MINUTES Page 3 April 12, 2018 E. CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 31, ,2017 F. Michigan 9-1-1 County Surcharges – Rates Effective 7/1/17 Fleming moved to receive and file the Communications. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 1. MR. DADDOW MEMO DATED MARCH 29, 2018: 9-1-1 OPERATING SURCHARGE; RATE PROPOSAL FOR JULY 1, 2018 TO JUNE 30, 2019 Mr. Daddow gave some highlights from his memo dated March 29, 2018, about the annual 9-1-1 Operating Surcharge. It is required by state statute that County Board of Commissioners review and approve the operating surcharge for each year ending June 30. The Operating Surcharge provides capital and operating support for the County’s public safety radio communications system that is operated on behalf of the County’s Sheriff’s Office, police, fire, emergency medical services, hospitals and other public safety users within Oakland County boundaries. The surcharge must be submitted to the State no later than May 15, 2018, so that it can be placed on customers’ telephone bills beginning July 1, 2018 through June 30, 2019. The request for FY 2018 is to increase the 32-cent surcharge that was approved last year to 36 cents. Fleming moved to receive and fie the 9-1-1 Operating Surcharge Memo. Supported by Kowall. Motion carried on a voice vote. 2. SHERIFF’S OFFICE – 2018 MICHIGAN MEDICAL MARIHUANA OPERATION AND OVERSIGHT – GRANT ACCEPTANCE The Michigan Department of Licensing and Regulatory Affairs Bureau of Professional Licensing has awarded $364,332 in grant funding to the Oakland County Sheriff’s Office for the 2018 Michigan Medical Marihuana Operation and Oversight (MMOO) Grant Program. The grant funding period is January 1, 2018 through September 15, 2018. The funds will be used to replace the high definition imaging system (Forward Looking Infrared (FLIR) and to reimburse partial overtime for marihuana investigations to the local units of government that are part of the Narcotics Enforcement Team (NET). The marihuana investigations are for illegal grow operations. The FLIR technology is used to locate suspects. Quarles moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 3. TREASURER/WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION REFUNDING BONDS SERIES 2018 The Treasurer’s Office and Water Resources Commissioner’s Office are seeking approval of the refunding of Bonds Series 2018 that were established for an inter-County drain project in Oakland and Macomb Counties. Municipal Financial Consultants Incorporated (MFCI) updated the refunding analysis and determined that the interest rates have gone up, and once it is determined that a savings over 2% will be realized, they can move forward. Macomb County gave its approval of full faith and credit last month. There is a minimum requirement for a savings of $100,000 or more to refinance, and these Bonds FINANCE COMMITTEE MINUTES Page 4 April 12, 2018 can be refunded at the beginning of any month. Taub moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF CENTRAL SERVICES – DEPARTMENT OWNED VEHICLES – FLEET EXPANSION OF ONE (1) VEHICLE FOR WATER RESOURCES COMMISSIONER OPERATIONS AND MAINTENANCE DIVISION The Water Resources Commissioner, Operations and Maintenance Division, is requesting the addition of one (1) department-owned truck equipped with a Closed-Circuit Television (CCTV) and CCTV computer systems to perform sewer inspections. The vehicle will be used to televise underground sewer and drain facilities. The cost of the vehicle is $221,260, and funding is available from the Drain Equipment Fund to cover the total cost of the vehicle. Quarles moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF FACILITIES MANAGEMENT – LICENSING OF 52-3 DISTRICT COURT ROCHESTER HILLS EXCESS PARKING SPACES TO BILL FOX CHEVROLET The Department of Facilities Management is seeking approval of a license agreement between Oakland County and Bill Fox Chevrolet for the use of 126 parking spaces for temporary storage of new vehicles at the 52nd District Court, Division 3, in Rochester Hills. This is a continuation of the license agreement that expires on March 15, 2018. Fleming moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY DATA CENTER FIRE SUPPRESSION REPLACEMENT PROJECT The resolution authorizes the replacement of a 30-year old fire suppression system in the Information Technology (IT) Data Center. The reliability of the system became a concern during a recent maintenance inspection. The estimated cost of replacing the IT Data Center Fire Suppression System is $383,559. Crawford moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 7. MR #18088 – HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – EMERGENCY OPERATIONS CENTER AND INCIDENT MANAGEMENT SOFTWARE The Health and Human Services, Homeland Security Division, is seeking approval to purchase new software, DisasterLAN Emergency Operations Center (EOC) Software, to replace old software, WebEOC, which lacks individual reporting capabilities, has no mobile functionality and relies strictly on internet access. The cost of the DisasterLAN (DLAN) EOC Management software is $69,431, which FINANCE COMMITTEE MINUTES Page 5 April 12, 2018 includes the one-time purchase and implementation fee of $54,671 and the first -year infrastructure costs of $14,760, which is available in the Information Technology Fund. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 8. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2017 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL AGREEMENT ACCEPTANCE The United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) released funds to the State of Michigan for the 2017 Homeland Security Grant Program (HSGP). Oakland County has been awarded $717,765 in grant funding, which includes $48,426 from the State, $535,493 in Federal funds and $133,846 for regional projects. The current award reflects a decrease of $35,372 from the previous year’s award. The regional funds will support the continuation of two (2) Homeland Security – Regional SAP positions and one (1) Special Revenue Intelligence Analyst position in the Sheriff’s Office, Emergency Response and Preparedness Division Administration Unit. The remaining funds will be used for equipment or training. Oakland County was previously the fiduciary for this grant, but now Macomb County is the fiduciary. Fleming moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Zack absent. 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – BLUE CROSS, BLUE SHIELD OF MICHIGAN/OAKLAND UNIVERSITY PRESCRIPTION FOR HEALTH FISCAL YEAR 2018 GRANT ACCEPTANCE Blue Cross, Blue Shield of Michigan has awarded $13,308 in grant funding to Oakland University, in partnership with the Oakland County Health Division, under the Healthy Pontiac Prescription for Health Grant Program. Oakland University wishes to subcontract with the Oakland County Health Division to assist in developing a pilot program to increase healthy eating, physical activity and promot e healthy lifestyles. The grant period is from March 1, 2018 through September 30, 2018. The grant fund will support 500 hours of project time for one (1) special revenue (SR) part -time non-eligible (PTNE) Public Health Educator II. Fleming moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Zack absent. OTHER BUSINESS/ADJOURNMENT Undersheriff McCabe gave an update on the DNA Lab. It is now open, and letters will go out to the police chiefs announcing the opening. The Sheriff’s Office has already had 12 hits, and a murder was solved in Royal Oak. Commissioner Fleming announced that there will be Local Road Improvement Subcommittee meeting immediately following Finance. Commissioner Long requested that Michael Andrews provide the Commissioners with an update on the number of Local Road Improvement (LRIP) applications that have been received now, and she suggested that fellow Commissioners encourage their communities to submit their LRIP applications soon. The deadline is April 20, 2018. FINANCE COMMITTEE MINUTES Page 6 April 12, 2018 Commissioner Crawford announced that there will be an Airport Committee meeting immediately after the Finance Committee meeting, at the Oakland Pontiac Airport. There being no other business to come before the Committee, the meeting was adjourned at 10:50 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.