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HomeMy WebLinkAboutMinutes - 2018.04.24 - 37160 April 24, 2018 Chairperson Weipert called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Doug Tietz OTHERS PRESENT : CENTRAL SERVICES Cheryl Bush, Airport Manager FACILITIES MANAGEMENT Art Holdsworth , Director Joe Murphy, Manager, FM &O Stephen Foster, Project Manager, FM&O HUMAN RESOURCES Monica Buchholz, Analyst WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Steven Korth, Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of April 10, 2018, as printed. Supported by Jackson. Motion carried on a voice vote. APPROVAL OF THE AGENDA Chairperson Weipert announced that the agenda is amended to add Item 3, Facilities Management/Facilities Maintenance & Operations – Information Technology Elevator Repair Project. There was no objection. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 April 24, 2018 McGillivray moved approval of the agenda, as amended. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1.CENTRAL SERVICES DEPARTMENT/AVIATION AND TRANSPORTATION DIVIS ION – POSITION DELETION AND POSITION CREATION The Aviation Division is seeking approval of the deletion and creation of positions. The elimination of 16 part-time non -eligible general helper positions will be replaced with four newly created full -time employees. The deletion of the seasonal laborer positions will enable the department to have year- round coverage, including the winter months. The change in staff will increase employee retention, decrease training for seasonal employees and remove pressure from the more skilled labor. A brief discussion was held. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a rol l call vote with Tietz absent. 2. WATER RESOURCES COMMISSIONER – 2017 ANNUAL REPORT The Water Resources Commiss ioner (WRC) has submitted the 2017 Annual Report to the Committee. The annual report consists of summaries of the drain and water projects and the financials which contain a snapshot of the drainage district funds and water sewer funds. The report includes all of the Chapter 4, Chapter 18 and Chapter 20/21 drains. The two largest projects are in Pontiac. Plant improvements are estimated at $32 million and will make Pontiac third in the country and the first location in Michigan to have a leading-edge plant. The technology used to deal with solids and sewage enables methane gas to be produced , which can be sold on the market for fertilizer. Another major project being worked on is the Oakland-Macomb interceptor, which serves 800,000 Oakland County citiz ens. Legal issues are currently being negotiat ed by the Great Lakes Water Authority (GLWA) and the project is slated to begin this year. The total cost is $70 million and will be split between both counties. In response to Commissioner Jackson’s reque st, Mr. Korth gave a brief update on the Southfield project at Franklin and Telegraph Roads, which is nearly wrapped up . The sewer is complete and additional restoration with road work remains. Water Resources Commissioner Nash explained how grease and rags should be avoided from being flushed or dumped into the sewer lines. It acts like a rope holding the grease together and is difficult to break through . An offer was extended to have Water Resources Commissioner Nash speak about these things to anyone interested. Additional information on this and other topics can be found on the WRC website. Commissioner Dwyer asked for a brief update on the Farmington H ills project on Middlebelt Road. Mr. Korth stated one more round of water testing will be done. The water main installation will be underway soon and the wells will be tested and confirmed. Planning and Building Committee Page 3 April 24, 2018 The largest ongoing project is taking care of the County’s infrastructure. WRC is anticipating a grant from Southeast Michigan Council of Governments (SEMCOG) that will be used to focus on green infrastructure. A brief discussion was held. McGillivray moved to receive and file the 2017 Annual Report, Oakland County Office of the Water Resources Commissioner. Supported by Jackson Motion carried unanimously on a roll call vote with Tietz absent. 3. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY ELEVATOR REPAIR PROJECT Facilities Maintenance and Operations is seeking approval of the Information Technology Elevator Repair Project. This project at the Information Technology (IT) Department came about yesterday. After conducting an elevator inspection, the current elevator failed the safety test that is required by the State. The elevator hydraulic pressure failed the test . This elevator is 27 years old and life expectancy is 30 to 35 years. Mr. Murphy explained that funds are available in the Capital Improvement Project (CIP) for this repair. A freight elevator can be used during the time the repair work is being done of approximately four to five months. A brief discussion was held. Crawford moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County amend the contract with Schindler of Livonia in the amount of $115 ,000. The Committee further recommends funding for the total project cost of $126,500, including contingency, be approved. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. COMMUNICATIONS A. Airport Committee Minutes February 1, 2018 B. Building Authority Minutes March 14, 2018 Crawford moved to receive and file the Communications items. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOUR NMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:58 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.