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HomeMy WebLinkAboutMinutes - 2018.04.26 - 37162 April 26, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Malcolm Brown, Deputy County Executive EQUALIZATION Dave Hieber, Equalization Officer Terry Schultz, Chief FACILITIES MANAGEMENT Art Holdsworth, Director Joe Murphy, Manager, FM&O Mark Baldwin, Chief, Landscape Svcs., FM&O INFORMATION TECHNOLOGY Mike Timm Director Patricia Coates, 9-1-1 Coordinator Jeff Nesmith, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Gaia Piir, Chief Holly Conforti, Chief Carol Morin, Chief Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financial Analyst Antonio Pisacreta, Finance Analyst PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Fiscal Officer CITY OF NOVI David Molloy, Chief of Police PLANTE MORAN Bill Brickey, Partner Tim St. Andrew, Manager WATER RESOURCES COMMISSIONER Sid Lockhart, Special Projects Manager John Basch, Senior Attorney WEST BLOOMFIELD Mike Patten, Chief of Police TAKE YOUR CHILD TO WORK DAY PARTICIPANTS Sarah Holdsworth, Student OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 April 26, 2018 OTHERS PRESENT, cont’d. TAKE YOUR CHILD TO WORK DAY PARTICIPANTS, CONT’D. Autumn Jones, Student Cameron Jones, Student Alice Woodward, Student Eleanor Woodward, Student BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Fleming moved approval of the minutes of April 12, 2018 and April 19, 2018, as presented. Supported by Zack. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that there would be one walk-on, “Facilities Management/Facilities Maintenance & Operations – Information Technology Elevator Repair Project”, as Item #11. Crawford moved approval of the agenda, as amended. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT Take Your Child to Work Day participants were introduced by their parents. David Molloy, Director of Public Safety, Chief of Police for the City of Novi and Chairperson of CLEMIS Advisory Board, expressed his support for Item #3 on today’s agenda, “Establishment of Oakland County 9 -1-1 Charge Rate (formerly Telephone Operating Surcharge) for the Period of July 1, 2018 to June 30, 2019.” FY 2018/FY 2019/FY 2020 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2018 Contingency Balance of $50,294. The FY 2018 Capital Outlay balance will be decreased by $32,125 with the Approved Memo for the Purchase of Equipment in the Medical Examiner’s Office leaving a balance of $468,187. The FY 2018 General Fund Equity balance will be decreased by $506,621 with the adoption of Items 1a through 1k for Tri -Party appropriations and it will be decreased by $695,354 with the adoption of Items 2a through 2o for Local Road Improvement appropriations. Long moved to receive and file the Contingency Report. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 April 26, 2018 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the April 26, 2018 Finance Committee Meeting B. Sheriff’s Office – 2017 State Criminal Alien Assistance Program (SCAAP) Grant Application C. Health and Human Services – Health Division – FY 2019 Michigan Fitness Foundation SNAP-ED Programming Grant Application D. Economic Development and Community Affairs Department – Community & Home Improvement Division – Program Year (PY) 2018/2019 Housing Education Program – Grant Application E. Local Road Improvement Program Subcommittee – Approval of the 2018 Pilot Local Road Improvement Program Project Applications – Round One Kowall moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #18109 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF MILFORD – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54232 The resolution, which was introduced by Commissioner Phil Weipert, authorizes the release of $50,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of Milford that consists of the spreading of gravel and chloride on various roads within the township. A copy of the Cost Participation Agreement is included, and a budget amendment of $50,000 is recommended. The work is expected to be completed this summer. 1b. MR #18112 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF BEVERLY HILLS – RESURFACING OF GREENFIELD ROAD FROM 13 MILE ROAD TO 14 MILE ROAD – PROJECT NO. 54301 The resolution, which was introduced by Commissioner Bill Dwyer, authorizes the release of $30,762 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Village of Beverly Hills that consists of the resurfacing of Greenfield Road from 13 Mile Road to 14 Mile Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $30,762 is recommended. Construction is expected to be completed this year. 1c. MR #18114 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – TOWNSHIP OF HOLLY – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54272 The resolution, which was introduced by Commissioner Bob Hoffman, authorizes the release of $25,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Township of Holly that consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $25,000 is recommended. The work is expected to be completed this summer. FINANCE COMMITTEE MINUTES Page 4 April 26, 2018 1d. MR #18118 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING OF COMMERCE ROAD FROM HILLER ROAD TO ORCHARD LAKE ROAD – PROJECT NO. 54161 The resolution, which was introduced by Commissioner Tom Berman, authorizes the release of $68,354 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland Cou nty Designated Fund Balance for a project submitted by the City of Orchard Lake Village that consists of the resurfacing of Commerce Road from Hiller Road to Orchard Lake Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $68,354 is recommended. Construction on this project is expected to be completed this year. 1e. MR #18120 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – RESURFACING OF HILLER ROAD FROM OLD ORCHARD TRAIL TO COMMERCE ROAD – PROJECT NO. 54261 The resolution, which was introduced by Commissioner Tom Berman, authorizes the release of $20,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of West Bloomfield that consists of the resurfacing of Hiller Road from Old Orchard Trail to Commerce Road. A copy of the Costs Participation Agreement is included, and a budget amendment of $20,000 is recommended. Construction on this project is expected to be completed this year. 1f. MR #18126 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54242 The resolution, which was introduced by Commissioner Eileen Kowall, authorizes the release of $58,847 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of White Lake that consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $58,847 is recommended. The work is expected to be completed this summer. 1g. MR #18129 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ROYAL OAK – RESURFACING OF GREENFIELD ROAD FROM 13 MILE ROAD TO 14 MILE ROAD – PROJECT NO. 54301 The resolution, which was introduced by Commissioner David Woodward, authorizes the release of $40,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Royal Oak that consists o f the resurfacing of Greenfield Road from 13 Mile Road to 14 Mile Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $40,000 is recommended. Construction on this project is expected to be completed this year. FINANCE COMMITTEE MINUTES Page 5 April 26, 2018 1h. MR #18132 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – TOWNSHIP OF ADDISON – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54212 The resolution, which was introduced by Commissioner Michael Spisz, authorizes t he release of $19,657 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Township of Addison that consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $19,657 is recommended. The work is expected to be completed this summer. 1i. MR #18135 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – RESURFACING OF LINCOLN DRIVE FROM TELEGRAPH ROAD TO LAHSER ROAD – PROJECT NO. 54142 The resolution, which was introduced by Commissioner Shelley Taub, authorizes the release of $73,334 (Oakland County’s 1/3 share) in Tri-Party Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of Bloomfield that consists of the resurfacing of Lincoln Drive from Telegraph Road to Lahser Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $73,334 is recommended. Construction on this project is expected to begin this summer. 1j. MR #18136 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – RESURFACING OF HICKORY ROVE ROAD FROM FRANKLIN ROAD TO LAHSER ROAD – PROJECT NO. 54122 The resolution, which was introduced by Commissioner Shelley Taub, authorizes $83,334 (Oakland County’s 1/3 share) in Tri-Party Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of Bloomfield that consists of the resurfacing of Hickory Grove Road from Franklin Road to Lahser Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $83,334 is recommended. Construction on this project is expected to begin this summer. 1k. MR #18137 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – RESURFACING OF ANDOVER ROAD SOUTH OF LONG LAKE ROAD – PROJECT NO. 54152 The resolution, which was introduced by Commissioner Shelley Taub, authorizes $37,333 (Oakland County’s 1/3 share) in Tri-Party Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of Bloomfield that consists of the resurfacing of Andover Road south of Long Lake Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $37,333 is recommended. Construction on this project is expected to begin this summer. FINANCE COMMITTEE MINUTES Page 6 April 26, 2018 2a. MR #18108 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF SOUTH LYON – REPAVING OF NORTH HAGADORN STREET – PROJECT NO. 2018-07 The resolution was introduced by Commissioner Philip Weipert to approve Pilot Local Road Improvement funding in the amount of $25,349, Oakland County’s share, including rollover allocations of $9,859 from FY 2017, for a project in the City of South Lyon that consists of the repaving of North Hagadorn Street. A copy of the Cost Participation Agreement is included, and a budget amendment of $9,859 is recommended. 2b. MR #18110 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF FARMINGTON HILLS – CONCRETE AND ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2018-12 The resolution was introduced by Commissioners Bill Dwyer, Marcia Gershenson and Janet Jackson to approve Pilot Local Road Improvement funding in the amount of $158,350, Oakland County’s share, including rollover allocations from FY 2017, for a project in the City of Farmington Hills that consists of preventative maintenance and rehabilitation of 9 Mile Road, New Market Street, Farmington Road, Halstead Road and 14 Mile Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $158,350 is recommended. 2c. MR #18111 – BOARD OF COMMISSIONER – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF BINGHAM FARMS – CRACK SEALING AND CONCRETE REPAIR ON VILLAGE ROADS – PROJECT NO. 2018-13 The resolution was introduced by Commissioner Bill Dwyer to approve Pilot Local Road Improvement funding in the amount of $7,202, Oakland County’s share, including rollover allocations of $2,013 from FY 2016 and $2,013 from FY 2017, for a project in the Village of Bingham Farms that consists of crack sealing and concrete repair on all roads in need. A copy of the Cost Participation Agreement is included, and a budget amendment of $2,013 is recommended. 2d. MR #18115 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF MADISON HEIGHTS – SECTIONAL CONCRETE REPAIR AT RESEARCH PARK AND TECH ROW – PROJECT NO. 2018-02 The resolution was introduced by Commissioner Gary McGillivray t o approve Pilot Local Road Improvement funding in the amount of $59,328, Oakland County’s share, for a project in the City of Madison Heights that consists of sectional concrete repair on Research Park/Tech ROW. A copy of the Cost Participation Agreement is included, and a budget amendment of $52,328 is recommended. 2e. MR #18116 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF HUNTINGTON WOODS – MAINTENANCE AND REPAIR OF COOLIDGE HWY., I-696 SERVICE DRIVE AND 11 MILE ROAD – PROJECT NO. 2018-03 The resolution was introduced by Commissioner Helaine Zack to approve Pilot Local Road Improvement funding in the amount of $11,468, Oakland County’s share, for a project in the City of Huntington Woods that consists of maintenance and repair of roadway surface and right-of-way (ROW) parking areas along highway peripheral roads. A copy of the Cost Participation Agreement is included, and a budget amendment of $11,468 is recommended. FINANCE COMMITTEE MINUTES Page 7 April 26, 2018 2f. MR #18117 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF FERNDALE – FARROW STREET RESURFACING PROJECT – PROJECT NO 2018-15 The resolution was introduced by Commissioner Helaine Zack to approve Pilot Local Road Improvement funding in the amount of $83,040, Oakland County’s share, including rollover allocations of $23,257 from FY 2016 and $23,257 from FY 2017, for a project in the City of Ferndale that consists of the resurfacing of Farrow Road, from Academy to E. Nine Mile. A copy of the Cost Participation Agreement is included, and a budget amendment of $23,257 is recommended. 2g. MR #18119 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF KEEGO HARBOR – ROAD PRESERVATION PROGRAM – PROJECT NO. 2018-04 The resolution was introduced by Commissioner Tom Berman to approve Pilot Local Road Improvement funding in the amount of $5,939, Oakland County’s share, for a project in the City of Keego Harbor that consists of the resurfacing of local and major roads in Keego Harbor. A copy of the Cost Participation Agreement is included, and a budget amendment of $5,939 is recommended. 2h. MR #18121 – BOARD OF COMMISSIONERS- PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – REPAVE PORTIONS OF OLD ORCHARD TRAIL – PROJECT NO. 2018-08 The resolution was introduced by Commissioner Tom Berman to approve Pilot Local Road Improvement funding in the amount of $6,604 for a project in the City of Orchard Lake Village that consists of repaving portions of Old Orchard Trail. A copy of the Cost Participation Agreement is included, and a budget amendment of $6,604 is recommended. 2i. MR #18122 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE ASPHALT STREETS – PROJECT NO. 2018-09 The resolution was introduced by Commissioner Tom Berman to approve Pilot Local Road Improvement funding in the amount of $5,157 for a project in the City of Sylvan Lake that consists of the removal and replacement of deteriorated local asphalt streets. A copy of the Cost Participation Agreement is included, and a budget amendment of $5,157 is recommended. 2j. MR #18123 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF TROY – CONCRETE ROAD AND SLAB REPLACEMENT – PROJECT NO. 2018-01 The resolution was introduced by Commissioners Wade Fleming, Gary McGillivray and Doug Tietz to approve Pilot Local Road Improvement funding in the amount of $169,928 for a project in the City of Troy that consists of concrete road replacement on Todd Drive, from Butterfield Drive to Big Beaver and concrete slab replacement on Butterfield Drive, from Crooks to Big Beaver in the City of Troy. A copy of the Cost Participation Agreement is included, and a budget amendment of $169,928 is recommended. FINANCE COMMITTEE MINUTES Page 8 April 26, 2018 2k. MR #18125 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ROCHESTER HILLS – 2018 CONCRETE ROAD REPLACEMENT PROGRAM – PROJECT NO. 2018-05 The resolution was introduced by Commissioners Adam Kochenderfer and Doug Tietz to approve Pilot Local Road Improvement funding in the amount of $136,625 for the 2018 Concrete Road Replacement Program for the City of Rochester Hills, including the adjustment/recondition/reconstruc tion of drainage structures; installation of under drains; placement of aggregate base for concrete roads and drives; concrete pavement removal and replacement; restoration. A copy of the Cost Participation Agreement is included, and a budget amendment of $136,625 is recommended. 2l. MR #18128 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – REPAIR PORTIONS OF MILLER ROAD AND HOLCOMB ROAD – PROJECT NO. 2018-11 The resolution was introduced by Commissioner Tom Middleton to approve Pilot Local Road Improvement funding in the amount of $2,881 for a project in the City of the Village of Clarkston to repair portions of Miller Road and Holcomb Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $2,881 is recommended. 2m.MR #18130 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF ORTONVILLE – CRACK-FILL OF ASPHALT ON VILLAGE STREETS – PROJECT NO. 2018-14 The resolution was introduced by Commissioner Michael Spisz to approve Pilot Local Road Improvement funding in the amount of $4,699 for a project in the Village of Ortonville for a project that consists of crack- fill of asphalt on Village Streets. A copy of the Cost Participation Agreement is included, and a budget amendment of $4,699 is recommended. 2n. MR #18131 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF LEONARD – ELMWOOD STREET DRAINAGE AND ZONE IMPROVEMENTS – PROJECT NO. 2018-06 The resolution was introduced by Commissioner Michael Spisz to approve Pilot Local Road Improvement funding in the amount of $2,215 for a project in the Village of Leonard that consists of downtown Elmwood Street drainage and loading/unloading zone improvements. A copy of the Cost Participation Agreement is included, and a budget amendment of $2,215 is recommended. 2o. MR #18134 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF BLOOMFIELD HILLS – LOCAL ROAD RECONSTRUCTION PROJECT – PROJECT NO. 2018-10 The resolution was introduced by Commissioner Shelley Taub to approve Pilot Local Road Improvement funding in the amount of $16,569 for the 2018 Road Reconstruction Project, which includes all local roads in the southwest section from east of Lahser Road to Cranbrook Road and north of Quarton Road to Lone Pine Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $16,569 is recommended. FINANCE COMMITTEE MINUTES Page 9 April 26, 2018 Fleming moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward absent. A public hearing will be held at the Board of Commissioners’ meeting on Thursday, May 2nd, at 7:00 p.m. for the Local Road Improvement Projects 2018-01 through 2018-15 (items 2a through 2o). REGULAR AGENDA 3. ESTABLISHMENT OF OAKLAND COUNTY 9-1-1 CHARGE RATE (FORMERLY TELEPHONE OPERATING SURCHARGE) FOR THE PERIOD JULY 1, 2018 TO JUNE 30, 2019 Mr. Daddow had provided a memo to the Finance Committee, as well as information about the need for an increase of the 9-1-1 operating surcharge, at the April 12, 2018 Finance Committee meeting. The current 9-1-1 operating surcharge is $.32 per month, per device. The resolution authorizes the 9-1-1 operating surcharge to be increased to $.36 per month, per device as defined by Michigan statutes for the period of July 1, 2018 through June 30, 2019. The increase in fees will provide for the replacement of a substantial portion of the radio system to bring it into compliance with today’s technology. Per Michigan statutes, the County needs to approve the 9-1-1 operating surcharge each year. Crawford moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward absent. 4. FY 2017 INDEPENDENT AUDIT PRESENTATION Bill Brickey and Tim St. Andrew provided the Finance Committee with the Independent Auditor’s Report for the year ended September 30, 2017. Mr. Brickey indicated that there are four separate deliverables as part of the audit process: the Comprehensive Annual Financial Report (CAFR); the letter, which is Plante Moran’s report to the Finance Committee on the audit process itself; a brief graph presentation; and the audit of the County’s Federal grants that will be completed on June 30, 2018, which focuses on compliance of the rules and regulations of the grants. The main deliverable is the opinion on the County’s financial statements, which is included in the Comprehensive Annual Financial Report (CAFR) and begins on Page 21 and goes through Page 23. The County did receive an unmodified audit opinion, which means that the financial statements are in compliance with all the rules and regulations. A new paragraph was added this year title, “Emphasis of Matter”, which highlights the fact that the County did implement a new accounting standard in the current year, GASB 74 and 75, which changed the way the County reports its retiree assets and liabilities in the financial statements. Mr. Brickey and Tim St. Andrews gave some highlights of the audit and graph presentation that was provided to the Committee. Ms. Sonkiss indicated that the CAFR is available on the County website. Zack moved to receive and file the FY 2017 Independent Audit Presentation. Supported by Taub. Motion carried on a voice vote. 5. MR #18101 – SHERIFF’S OFFICE – USE OF FORFEITED FUNDS The Sheriff’s Office is seeking authorization to use $77,500 from the Sheriff’s Office Law Enforcement Enhancement Account for SWAT Training and equipment, including sniper rifles and a Can Am Defender four-wheel drive vehicle for the Marine Division. FINANCE COMMITTEE MINUTES Page 10 April 26, 2018 Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 6. MR #18102 – SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (PACO) Deputy Michael Garrison has retired from the Oakland County Sheriff’s Office and is the handler for Canine Paco, who is seven (7) years old, nearing retirement. The Oakland County Sheriff’s Office wishes to retire Paco from the Oakland County Sheriff’s Office Canine Unit. It is County policy that when a Deputy canine retires, the County sells the canine back to the handler for $1.00. The resolution authorizes the transfer of ownership to Deputy Michael Garrison for $1.00. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 7. SHERIFF’S OFFICE – FY2018 DRUG RECOGNITION EXPERT (DRE) CALL OUT REIMBURSEMENT AGREEMENT – GRANT ACCEPTANCE The Sheriff’s Office is seeking approval of reimbursement funding from the Office of Highway Safety Planning (OHSP) for the period of October 1, 2017 through September 30, 2018. These funds are used for instances when a Drug Recognition Expert (DRE) Deputy is called out to a scene with someone who is potentially under the influence of narcotics. The DRE puts the individual through a series of sobriety tests that they are trained to recognize that would give them probable cause to get a search warrant for narcotics. There are 150 certified in the State of Michigan. There are 3 at the Sher iff’s Office and 19 in Oakland County. The funds will cover up to four hours of overtime to DRE’s in good standing to respond to a request for service related to drugged driving cases. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 8. MR #18100 – WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEM CAPITAL IMPROVEMENT BONDS The Water Resources Commissioner is seeking authorization to sell bonds up to $15 million of the Evergreen and Farmington Sewage Disposal System Capital Improvement Bonds. If Bloomfield passes this cost on to the residents, it would be estimated at about $12/year per home. The sale of the bonds will support the cost of several projects to maintain the capacity and performance of the Evergreen and Farmington Sewage Disposal System with a 20-year upward useful life. Oakland County will pledge the full faith and credit of the County for the prompt payment of principal and interest on the bonds. The revenues from the Evergreen and Farmington Sewage Disposal System will pay for the principal and interest on the bonds. Kowall moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 11 April 26, 2018 9. MR #18099 – FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION – POSITION DELETIONS AND POSITION CREATIONS The Department of Facilities Management is seeking the deletion of sixteen (16) part-time 1,000 hours General Helper positions and the creation of four (4) full-time Groundskeeper I positions in the Facilities Maintenance and Operations Division/Grounds Maintenance Unit. This change will improve service to customers and eliminate the difficulty with recruiting, training and retaining employees with a savings to the County. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. AGENDA Chairperson Middleton indicated that Item #11 would be taken up before Item #10. There were no objections. 11. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY ELEVATOR REPAIR PROJECT On Monday, April 23, 2018, the 27-year old Information Technology passenger elevator had failed a three-year, full-load, 2500-lb., four-hour safety test. There was a leak in the cylinder cartridge. There is a line item in the CIP for Elevator Maintenance, and the estimated cost for this project is $126,500, and Facilities Management is seeking authorization to transfer funding from the Capital Improvement Program/Building Improvement Fund to the Project Work Fund to establish the Informa tion Technology Elevator Repair Project. This resolution was reviewed and approved by the Planning and Building Committee on Tuesday, April 24, 2018. Kowall moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 10. COUNTY EXECUTIVE – BUDGET PROJECTIONS FOR FY 2018 – FY 2023 (LONG-RANGE FISCAL PLAN) Dave Hieber gave a presentation on the revenue portion of the Long-Range Fiscal Plan and forecast of taxable value increases over the next five years, including the impact of millage rollbacks from the analyzed data. Once the Equalization Report is complete for the current year, they use the figures to re- benchmark projections from previous reports and determine how it impacts the five-year plan. The report includes an updated bar graph with 2018 State Equalized Value vs. Taxable Value. Values are still not back to 2007 levels for value. On taxable value, every 1% equates to about $2.2 million in revenue based upon the County millage rate of 4.04. Ms. VanPelt gave a brief overview of the expenditure portion of the Long-Range Fiscal Plan Summary Report. This report serves as a preliminary basis in developing the County Executive’s Recommended Budget on July 1, 2018. The current Fiscal Plan is balanced as of September 30, 2023; however, it does not reflect the potential, significant financial damage that would be done to the County if the State Governor’s recommendation is approved by the legislature to increase the local share match for counties to pay for indigent defense at $7.25 per capita with no consideration of demographics or crime mix, and the State would collect 90% of the revenues collected from defendants. Currently the County local share FINANCE COMMITTEE MINUTES Page 12 April 26, 2018 is calculated at $1.85 million. If the Governor’s recommendation is approved, it would require the County to spend a minimum of $9 million. Taub moved to receive and file the County Executive Budget Projections for FY 2018 – FY 2023. Supported by Fleming. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:48 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.