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HomeMy WebLinkAboutMinutes - 2018.05.02 - 37164 May 2, 2018 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 7:00 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Bob Hoffman, Thomas Middleton, Philip Weipert, Helaine Zack COMMITTEE MEMBERS ABSENT: Adam Kochenderfer and David Bowman OTHERS PRESENT ANIMAL CONTROL Bob Gatt, Manager CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel COUNTY EXECUTIVE Malcolm Brown, Deputy County Executive FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer FACILITIES MANAGEMENT Penny Knope, Supervisor Mark Baldwin, Chief of Landscape Services HUMAN RESOURCES Jennifer Hain, Manager Silvia Frank, Retirement Administrator INFORMATION TECHNOLOGY Mike Timm, Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer BOARD OF COMMISSIONERS Connie Srogi, Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Weipert moved approval of the previous minutes of March 14, 2018, as printed. Supported by Zack. Motion carried on a voice vote. APPROVAL OF THE AGENDA Middleton moved approval of the agenda as presented. Supported by Zack. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Helaine Zack BOB HOFFMAN Chairperson ADAM KOCHENDERFER Vice Chairperson DAVID BOWMAN Minority Vice Chairperson HUMAN RESOURCES COMMITTEE Page 2 May 2, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1. MR #18099 – FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION – POSITION DELETIONS AND POSITION CREATIONS The Department of Facilities Management is seeking the deletion of sixteen (16) part-time 1,000 hours General Helper positions and the creation of four (4) full-time Groundskeeper I positions in the Facilities Maintenance and Operations Division/Grounds Maintenance Unit. This change will improve service to customers and eliminate the difficulty with recruiting, training and retaining employees. The funding for the four full-time Groundskeeper I positions will be covered by the deletion of the 16 part -time General Helper positions and savings realized from bringing snow removal, salting, mowing and tree care services in-house. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Kochenderfer and Bowman absent. 2. HUMAN RESOURCES DEPARTMENT – DEFINED CONTRIBUTION (DC) 401(a) PLAN AMENDMENT AND RESTATEMENT Ms. Frank provided copies of the Retirement Board minutes of April 26, 2018 to reflect that the Retirement Board approved the proposed Defined Contribution (DC) 401(a) Plan Amendment and Restatement. These proposed amendments will bring the plan document in line with current administration provisions. All proposed language was provided by legal counsel. The amendments pertain to the definition of Eligible Retirement Plan (Section 1.19), definition of Trust (Section 1.35), Break in Service (Section 2.3), Normal Retirement (Section 5.2), retitle and redefine Section 5.7 and add a new section to clarify when an ineligible employee may take a distribution from the Plan (Section 5.10). Zack moved approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Kochenderfer and Bowman absent. Weipert moved to receive and file the Retirement Board Minutes of April 26, 2018. Supported by Middleton. Motion carried on a voice vote. COMMUNICATIONS A. Health and Human Services – Health Division – FY 2018 Childhood Lead Exposure Elimination: Innovations Grant Application B. Health and Human Services – Health Division – FY 2019 Michigan Fitness Foundation Snap-Ed Programming Grant Application C. 2018 Position Change Summary D. Retirement Board Minutes – February 22, 2018 HUMAN RESOURCES COMMITTEE Page 3 May 2, 2018 Weipert moved to receive and file the Communications. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 7:03 p.m. _______________________________________ __________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.