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HomeMy WebLinkAboutMinutes - 2018.05.10 - 37170 May 10, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:06 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE Nancy Quarles OTHERS PRESENT CENTRAL SERVICES/AVIATION Cheryl Bush, Airport Manager CIRCUIT COURT Chris Bujak, Chief, Court Business Operations CLERK/REGISTER OF DEEDS Lisa Brown, County Clerk/Register of Deeds Jennifer Howden, Chief Deputy County Clerk EQUALIZATION Dave Hieber, Equalization Officer Terry Schultz, Chief FACILITIES MANAGEMENT Art Holdsworth, Director Joe Murphy, Manager, FM&O Mark Baldwin, Chief, Landscape Svcs., FM&O HUMAN RESOURCES Jordie Kramer, Director Heather Mason, Comp. & Class Supervisor Monica Buchholz, Analyst INFORMATION TECHNOLOGY Mike Timm Director Jeff Nesmith, Manager Steve Murphy, Supervisor, Radio Communications MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Gaia Piir, Chief Holly Conforti, Chief Brenda Reyes-Mezza, Accountant II Kim Elgrably, Financial Analyst Coordinator LaQuita Lowery, Sr. Financial Analyst Monica Tinsley, Financial Analyst PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff TREASURER’S OFFICE Andy Meisner, Treasurer Jody, DeFoe, Chief Deputy Treasurer Nga Huynh, Intern BOARD OF COMMISSIONERS Chris Ward, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 May 10, 2018 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS, cont'd. Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Kowall moved approval of the minutes of April 26, 2018, as presented. Supported by Fleming. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as presented. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2018/FY 2019/FY 2020 CONTINGENCY REPORT There are no items on today’s agenda that affect the FY 2018 Contingency Balance of $50,294. The FY 2018 Classification and Rate Change balance will be decreased by $15,404 with the adoption of Item #12. The FY 2018 General Fund Equity balance will be decreased by $1,333,117 with the adoption of Items 1a through 3c Local Road Improvement, School Drinking Water and Tri-Party Road Improvement appropriations. Fleming moved to receive and file the Contingency Report. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the May 10, 2018 Finance Committee Meeting B. Sheriff’s Office – 2018 Bulletproof Vest Partnership (BVP) Program Grant Application C. Sheriff’s Office – 2019 Paul Coverdell Forensic Science Improvement Grant Program – Grant Application D. Information Technology 2017/2018 Master Plan Quarterly Status Executive Summary E. Oakland County Employees’ Retirement System – Annual Actuarial Valuation Report September 30, 2017 F. Oakland County Retirees’ Health Care Trust – Actuarial Valuation Report September 30, 2017 G. Local Road Improvement Program Subcommittee – Approval of 2018 Pilot Local Road Improvement Program Project Applications – Round Two FINANCE COMMITTEE MINUTES Page 3 May 10, 2018 H. Notice of Hearing: City of Southfield – May 21, 2018 at 7:00 p.m. RE: Proposed Establishment of Four Neighborhood Enterprise Zones, Pursuant to P.A. 147 of 1992, titled “Neighborhood Enterprise Zone” Crawford moved to receive and file the Communications. Supported by Zack. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #18151 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF AUBURN HILLS – REHABILITATION OF GIDDINGS ROAD – PROJECT NO. 2018-21 The resolution was introduced by Commissioners Michael Gingell and Doug Tietz to approve Pilot Local Road Improvement funding in the amount of $46,934, Oakland County’s share, for a project in the City of Auburn Hills that consists of the rehabilitation of Giddings Road from City Limits to Brown Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $46,934 is recommended. 1b. MR #18152 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF BERKLEY – CONCRETE PAVEMENT REPLACEMENT ON GRIFFITH AVENUE – PROJECT NO. 2018-28 The resolution was introduced by Commissioner David Woodward to approve Pilot Local Road Improvement funding in the amount of $24,110, Oakland County’s share, for a project in the City of Berkley that consists of concrete pavement replacement on Griffith just north of 12 Mile in downtown Berkley business district. A copy of the Cost Participation Agreement is included, and a budget amendment of $24,110 is recommended. 1c. MR #18153 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF CLAWSON – 2018 MILLING AND RESURFACING PROGRAM – PROJECT NO. 2018-19 The resolution was introduced by Commissioner Wade Fleming to approve Pilot Local Road Improvement funding in the amount of $19,646, Oakland County’s share, for the 2018 Milling and Resurfacing Program in the City of Clawson. A copy of the Cost Participation Agreement is included, and a budget amendment of $19,646 is recommended. 1d. MR #18154 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL ROADS – PROJECT NO. 2018-24 The resolution was introduced by Commissioner Bill Dwyer to approve Pilot Local Road Improvement funding in the amount of $18,325, Oakland County’s share, for the repair and resurfacing of local roads in the City of Farmington. A copy of the Cost Participation Agreement is included, and a budget amendment of $18,325 is recommended. FINANCE COMMITTEE MINUTES Page 4 May 10, 2018 1e. MR #18155 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF HAZEL PARK – REHABILITATION OF EAST WOODWARD HEIGHTS BOULEVARD – PROJECT NO. 2018-23 The resolution was introduced by Commissioner Helaine Zack to approve Pilot Local Road Improvement funding in the amount of $30,209, Oakland County’s share, for a project in the City of Hazel Park that consists of the rehabilitation of East Woodward Heights Boulevard. A copy of the Cost Participation Agreement is included, and a budget amendment of $30,209 is recommended. 1f. MR #18156 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF LATHRUP VILLAGE – RESURFACING OF SUNNYBROOK AVENUE – PROJECT NO. 2018-26 The resolution was introduced by Commissioner Nancy Quarles to approve Pilot Local Road Improvement funding in the amount of $14,035, Oakland County’s share, for a project in the City of Lathrup Village that consists of the resurfacing of Sunnybrook Avenue. A copy of the Cost Participation Agreement is included, and a budget amendment of $14,035 is recommended. 1g. MR #18157 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF NOVI – REALIGNMENT OF FLINT STREET – PROJECT NO. 2018-18 The resolution was introduced by Commissioner Hugh Crawford to approve Pilot Local Road Improvement funding in the amount of $244,897, including rollover funding of $68,552 from FY 2016, $68,552 from FY 2017, and the FY 2018 allocation of $107,793, Oakland County’s share, for a project in the City of Novi that consists of the realignment of Flint Street. A copy of the Cost Participation Agreement is included, and a budget amendment of $244,897 is recommended. 1h. MR #18158 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF OAK PARK – REPURPOSE INTERSECTION OF SHERMAN STREET AND WEST NINE MILE ROAD – PROJECT NO. 2018-16 The resolution was introduced by Commissioners Nancy Quarles and Helaine Zack to approve Pilot Local Road Improvement funding in the amount of $96,863, including rollover funding of $27,110 for FY 2016, $27,110 for FY 2017 and the FY 2018 allocation of $42,643, Oakland County’s share, for a project in the City of Oak Park that consists of the closing of the intersection of W. Nine Mile Rd. and Sherman St. to construct an engaging public space. A copy of the Cost Participation Agreement is included, and a budget amendment of $96,863 is recommended. 1i. MR #18159 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF PLEASANT RIDGE – 2018 HMA RESURFACING PROJECT – PROJECT NO. 2018-20 The resolution was introduced by Commissioner Gary McGillivray to approve Pilot Local Road Improvement funding in the amount of $8,865, Oakland County’s share, for a project in the City of Pleasant Ridge consisting of the removal and replacement of asphalt on Ridge, Indiana and Bermuda Streets. A copy of the Cost Participation Agreement is included, and a budget amendment of $8,865 is recommended. FINANCE COMMITTEE MINUTES Page 5 May 10, 2018 1j. MR #18160 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF ROCHESTER – REPAIR AND REPLACE PORTIONS OF BLOOMER ROAD – PROJECT NO. 2018-30 The resolution was introduced by Commissioner Adam Kochenderfer to approve Pilot Local Road Improvement funding in the amount of $22,681, Oakland County’s share, for a project in the City of Rochester to repair and replace portions of Bloomer Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $22,681 is recommended. 1k. MR #18161 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF SOUTHFIELD – RECONSTRUCTION OF CASE AVENUE The resolution was introduced by Commissioners Nancy Quarles and Janet Jackson to authorize the City of Southfield to roll over their 2018 allocation under the Local Road Improvement Program to allow the City to submit an application for the Reconstruction of Case Avenue in 2019, contingent upon the continuation of the program. A report is included with this resolution to amend the 2nd paragraph correcting the current contribution amount for the City of Southfield from $172,558 to $172,588 in the 2nd WHEREAS paragraph. 1l. MR #18162 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF WALLED LAKE – REHABILITATION OF LOCAL STREETS – PROJECT NO. 2018-31 The resolution was introduced by Commissioner Christine Long to approve Pilot Local Road Improvement funding in the amount of $13,556, Oakland County’s share, for a project in the City of Walled Lake that consists of the rehabilitation of local streets. A copy of the Cost Participation Agreement is included, and a budget amendment of $13,556 is recommended. 1m.MR #18163 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF WIXOM – LOCAL ROAD REHABILITATION PROGRAM – PROJECT NO. 2018-29 The resolution was introduced by Commissioner Philip Weipert to approve Pilot Local Road Improvement funding in the amount of $29,566, Oakland County’s share, for a project in the City of Wixom for the Local Road Rehabilitation Program. A copy of the Cost Participation Agreement is included, and a budget amendment of $29,566 is recommended. 1n. MR #18164 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF BEVERLY HILLS – RECONSTRUCT 14 MILE ROAD FROM WEST LAHSER ROAD TO WEST VILLAGE LIMITS – PROJECT NO. 2018-17 The resolution was introduced by Commissioner Bill Dwyer to approve Pilot Local Road Improvement funding in the amount of $16,801, Oakland County’s share, for a project in the Village of Beverly Hills that consists of the reconstruction of 14 Mile Road from West Lahser Road to West Village Limits. A copy of the Cost Participation Agreement is included, and a budget amendment of $16,801 is recommended. FINANCE COMMITTEE MINUTES Page 6 May 10, 2018 1o. MR #18165 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 218 APPROPRIATION – VILLAGE OF HOLLY – IMPROVEMENTS TO BATTLE ALLEY AND ALLEY STREET – PROJECT NO. 2018-22 The resolution was introduced by Commissioner Bob Hoffman to approve Pilot Local Road Improvement funding in the amount of $12,106, Oakland County’s share, for a project in the Village of Holly that consists of improvements to Battle Alley and Alley Street. A copy of the Cost Participation Agreement is included, and a budget amendment of $12,106 is recommended. 1p. MR #18166 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF OXFORD – MILL AND RESURFACE WEST BURDICK STREET The resolution was introduced by Commissioner Michael Spisz to authorize the Village of Oxford to roll over their allocation under the Local Road Improvement Program for 2017 and 2018, and submit an application for the mill and resurface of West Burdick Street in 2019. 1q. MR #18167 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF MILFORD – REPAIR VILLAGE ASPHALT AND CONCRETE STREETS – PROJECT NO. 2018-25 The resolution was introduced by Commissioner Philip Weipert to approve Pilot Local Road Improvement funding in the amount of $13,163, Oakland County’s share, for a project in the Village of Milford to repair various asphalt and concrete roads throughout the Village. A Cost Participation Agreement is included, and a budget amendment of $13,163 is recommended. 1r. MR #18168 – BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – VILLAGE OF WOLVERINE LAKE – BENSTEIN ROAD PATHWAY – PROJECT NO. 2018-27 The resolution was introduced by Commissioner Christine Long to approve Pilot Local Road Improvement funding in the amount of $7,509, Oakland County’s share, for a project in the Village of Wolverine Lake to construct a pathway that would run along the east side of Benstein Road and connect Clara Miller Park to Glengary Road. 2a. MR #18169 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND AVONDALE SCHOOL DISTRICT The resolution was introduced by Commissioners Michael Gingell, Shelley Taub, Adam Kochenderfer and Doug Tietz to approve the School Drinking Water Program Participation Agreement with the Avondale School District and the one-time allocation of $8,463 for the purchase of seven (7) combo filter and fountain water units at a cost of $783 each and six (6) bottle filler units at a cost of $497 each. 2b. MR #18170 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND BERKLEY SCHOOL DISTRICT The resolution was introduced by Commissioners David Woodward, Nancy Quarles, Helaine Zack and Gary McGillivray to approve the School Drinking Water Program Participation Agreement with the Berkley School District and the one-time allocation of $4,698 for the purchase of six (6) combo filter and fountain FINANCE COMMITTEE MINUTES Page 7 May 10, 2018 water units at a cost of $783 each. 2c. MR #18171 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND BIRMINGHAM PUBLIC SCHOOLS DISTRICT The resolution was introduced by Commissioners Shelley Taub, Marcia Gershenson, Bill Dwyer, Nancy Quarles and Wade Fleming to approve the School Drinking Water Program Participation Agreement with the Birmingham Public Schools District and the one-time allocation of $17,559 for the purchase of eleven (11) combo filter and fountain water units at $783 each and eighteen (18) bottle filler units at a cost of $497 each. 2d. MR #18172 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND BLOOMFIELD HILLS SCHOOL DISTRICT The resolution was introduced by Commissioners Shelley Taub, Marcia Gershenson, Tom Berman and Doug Tietz to approve the School Drinking Water Station Program Participation Agreement with the Bloomfield Hills School District and the one-time allocation of $9,396 for the purchase of twelve (12) combo filter and fountain water units at $783 each. 2e. MR #18173 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND BRADFORD ACADEMY The resolution was introduced by Commissioners Nancy Quarles, Janet Jackson and Bill Dwyer to approve the School Drinking Water Station Program Participation Agreement with Bradford Academy and the one-time allocation of $6,264 for the purchase of eight (8) combo filter and fountain water units at $783 each. 2f. MR #18174 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND BRANDON SCHOOL DISTRICT The resolution was introduced by Commissioner Michael Spisz and Bob Hoffman to approve the School Drinking Water Station Program Participation Agreement with the Brandon School District and the one - time allocation of $13,311 for the purchase of seventeen (17) combo filter and fountain water units at $783 each. 2g. MR #18175 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND CLARKSTON COMMUNITY SCHOOL DISTRICT The resolution was introduced by Commissioners Tom Middleton, Michael Gingell, Bob Hoffman and Eileen Kowall to approve the School Drinking Water Station Program Participation Agreement with the Clarkston Community School District and the one-time allocation of $20,358 for the purchase of twenty- six (26) combo filter and fountain water units at $783 each. FINANCE COMMITTEE MINUTES Page 8 May 10, 2018 2h. MR #18176 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND CLAWSON PUBLIC SCHOOLS DISTRICT The resolution was introduced by Commissioner Wade Fleming to approve the School Drinking Water Station Program Participation Agreement with the Clawson Public Schools District and the one-time allocation of $26,622 for the purchase of thirty-four (34) combo filter and fountain water units at $783 each. 2i. MR #18177 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND FARMINGTON PUBLIC SCHOOL DISTRICT The resolution was introduced by Commissioners Bill Dwyer, Marcia Gershenson and Janet Jackson to approve the School Drinking Water Station Program Participation Agreement with the Farmington Public School District and the one-time allocation of $6,039 for the purchase of two (2) combo filter and fountain water units at a cost of $783 each and nine (9) bottle filler units at a cost of $497 each. 2j. MR #18178 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND FAXON LANGUAGE IMMERSION ACADEMY The resolution was introduced by Commissioners Bill Dwyer, Marcia Ge rshenson and Janet Jackson to approve the School Drinking Water Station Program Participation Agreement with Faxon Language Immersion Academy and the one-time allocation of $2,349 for the purchase of three (3) combo filter and fountain water units at $783 each. 2k. MR #18179 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND FERNDALE PUBLIC SCHOOL DISTRICT The resolution was introduced by Commissioners Helaine Zack and Gary McGil livray to approve the School Drinking Water Station Program Participation Agreement with Ferndale Public School District and the one-time allocation of $37,795 for the purchase of 47 combo filter and fountain water units at a cost of $783 each and two bottle filler units at a cost of $497 each. 2l. MR #18180 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SCHOOL DISTRICT OF THE CITY OF HAZEL PARK The resolution was introduced by Commissioner Helaine Zack to approve the School Drinking Water Station Program Participation Agreement with the School District of the City of Hazel Park and the one - time allocation of $25,478 for the purchase of thirty (30) combo filter and fountain water units at a cost of $783 each and four (4) bottle filler units at a cost of $497 each. 2m. MR #18181 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNT Y AND HOLLY ACADEMY The resolution was introduced by Commissioner Bob Hoffman to approve the School Drinking Water Station Program Participation Agreement with Holly Academy and the one-time allocation of $4,698 for FINANCE COMMITTEE MINUTES Page 9 May 10, 2018 the purchase of six (6) combo filter and fountain water units at $783 each. 2n. MR #18182 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND HOLLY AREA SCHOOL DISTRICT The resolution was introduced by Commissioners Bob Hoffman and Eileen Kowall to approve the School Drinking Water Station Program Participation Agreement with the Holly Area School District and the one- time allocation of $9,396 for the purchase of 12 combo filter and fountain water units at $783 each. 2o. MR #18183 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND HURON VALLEY SCHOOLS DISTRICT The resolution was introduced by Commissioners Eileen Kowall, Bob Hoffman, Christine L ong and Phil Weipert to approve the School Drinking Water Station Program Participation Agreement with the Huron Valley School District and the one-time allocation of $18,009 for the purchase of twenty-three (23) combo filter and fountain water units at $783 each. 2p. MR #18184 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND LAKE ORION COMMUNITY SCHOOLS DISTRICT The resolution was introduced by Commissioners Michael Gingell and Michael Spisz to approve the School Drinking Water Station Program Participation Agreement with the Lake Orion Community Schools District and the one-time allocation of $52,461 for the purchase of sixty-seven (67) combo filter and fountain water units at $783 each. 2q. MR #18185 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND LAMPHERE PUBLIC SCHOOLS DISTRICT The resolution was introduced by Commissioner Gary McGillivray to approve the School Drinking Water Station Program Participation Agreement with the Lamphere Public Schools District and the one -time allocation of $2,349 for the purchase of three (3) combo filter and fountain water units at $783 each. 2r. MR #18186 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND MADISON DISTRICT PUBLIC SCHOOLS DISTRICT The resolution was introduced by Commissioner Gary McGillivray to approve the School Drinking Water Station Program Participation Agreement with the Madison District Public Schools District and the one - time allocation of $16,157 for the purchase of twenty (20) combo filter and fountain water units at a cost of $783 each and one bottle filler unit at a cost of $497. 2s. MR #18187 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND NORTHVILLE COMMUNITY SCHOOLS DISTRICT The resolution was introduced by Commissioners Hugh Crawford and Philip Weipert to approve the School Drinking Water Station Program Participation Agreement with Northville Community Schools FINANCE COMMITTEE MINUTES Page 10 May 10, 2018 District and the one-time allocation of $4,698 for the purchase of six (6) combo filter and fountain water units at $783 each. 2t. MR #18188 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND NOVI COMMUNITY SCHOOL DISTRICT The resolution was introduced by Commissioner Hugh Crawford to approve the School Drinking Water Station Program Participation Agreement with the Novi Community School District and the one-time allocation of $14,094 for the purchase of eighteen (18) combo filter and fountain water units at $783 each. 2u. MR #18189 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SCHOOL DISTRICT OF THE CITY OF OAK PARK The resolution was introduced by Commissioners Nancy Quarles and Helaine Zack to approve the School Drinking Water Station Program Participation Agreement with the School District of the City of Oak Park and the one-time allocation of $23,490 for the purchase of thirty (30) combo filter and fountain water units at $783 each. 2v. MR #18190 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND OXFORD COMMUNITY SCHOOLS DISTRICT The resolution was introduced by Commissioner Michael Spisz to approve the School Drinking Water Station Program Participation Agreement with the Oxford Community School District and the one-time allocation of $14,094 for the purchase of eighteen (18) combo filter and fountain water units at $783 each. 2w. MR #18191 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SCHOOL DISTRICT OF THE CITY OF PONTIAC The resolution was introduced by Commissioners David Bowman, Michael Gingell, Shelley Taub, Adam Kochenderfer, Tom Middleton and Tom Berman to approve the School Drinking Water Station Program Participation Agreement with the School District of the City of Pontiac and the one-time allocation of $783 for the purchase of one (1) combo filter and fountain water unit. 2x. MR #18192 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND ROMEO COMMUNITY SCHOOLS DISTRICT The resolution was introduced by Commissioner Michael Spisz to approve the School Drinking Water Station Program Participation Agreement with the Romeo Community Schools District and the one -time allocation of $2,349 for the purchase of three (3) combo filter and fountain water units at $783 each. 2y. MR #18193 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND ROYAL OAK SCHOOLS DISTRICT The resolution was introduced by Commissioners David Woodward, Wade Fleming, Helaine Zack and Gary McGillivray to approve the School Drinking Water Station Program Participation Agreement with FINANCE COMMITTEE MINUTES Page 11 May 10, 2018 the Royal Oak Schools District and the one-time allocation of $21,141 for the purchase of 27 combo-filter and fountain water units at $783 each. 2z. MR #18194 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SARAH J. WEBBER MEDIA ARTS ACADEMY The resolution was introduced by Commissioner David Bowman to approve the School Drinking Water Station Program Participation Agreement with the Sarah J. Webber Media Arts Academy and the one - time allocation of $2,560 for the purchase of two (2) combo filter and fountain water units at $783 each and two (2) bottle filler units at $497 each. 2aa.MR #18195 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SOUTH LYON COMMUNITY SCHOOLS DISTRICT The resolution was introduced by Commissioners Philip Weipert and Hugh Crawford to approve the School Drinking Water Station Program Participation Agreement with the South Lyon Community Schools District and the one-time allocation of $14,877 for the purchase of nineteen (19) combo filter and fountain water units at $783 each. 2bb.MR #18196 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND SOUTHFIELD PUBLIC SCHOOL DISTRICT The resolution was introduced by Commissioners Janet Jackson and Nancy Quarles to approve the School Drinking Water Station Program Participation Agreement with the Southfield Public School District and the one-time allocation of $10,812 for the purchase of ten (10) combo filter and fountain water units at a cost of $783 each and six (6) bottle filler units at a cost of $497 each. 2cc.MR #18197 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND TROY SCHOOL DISTRICT The resolution was introduced by Commissioners Wade Fleming, Doug Tietz and Gary McGillivray to approve the School Drinking Water Station Program Participation Agreement with the Troy School District and the one-time allocation of $29,754 for the purchase of thirty-eight (38) combo filter and fountain water units at $783 each. 2dd.MR #18198 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND WALLED LAKE CONSOLIDATED SCHOOLS DISTRICT The resolution was introduced by Commissioners Christine Long, Tom Berman, Eileen Kowall, Philip Weipert, Hugh Crawford and Marcia Gershenson to approve the School Drinking Water Station Program Participation Agreement with the Walled Lake Consolidated Schools District and the one-time allocation of $49,329 for the purchase of sixty-three (63) combo filter and fountain water units at $783 each. FINANCE COMMITTEE MINUTES Page 12 May 10, 2018 2ee.MR #18199 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND WARREN CONSOLIDATED SCHOOLS DISTRICT The resolution was introduced by Commissioners Wade Fleming and Gary McGillivray to approve the School Drinking Water Station Program Participation Agreement with the Warren Consolidated Schools District and the one-time allocation of $783 for the purchase of one (1) combo filter and fountain water unit. 2ff. MR #18200 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND WATERFORD MONTESSORI ACADEMY The resolution was introduced by Commissioners Tom Berman, Eileen Kowall and Tom Middleton to approve the School Drinking Water Station Program Participation Agreement with the Waterford Montessori Academy and the one-time allocation of $1,566 for the purchase of two (2) combo filter and fountain water units at $783 each. 2gg. MR #18201 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND WATERFORD SCHOOL DISTRICT The resolution was introduced by Commissioners Tom Berman, Eileen Kowall, Tom Middleton, David Bowman and Michael Gingell to approve the School Drinking Water Station Program Participatio n Agreement with the Waterford School District and the one-time allocation of $21,924 for the purchase of 28 combo filter and fountain water units at $783 each. 2hh. MR #18202 – BOARD OF COMMISSIONERS – SCHOOL DRINKING WATER STATION PROGRAM – PROGRAM PARTICIPATION AGREEMENT BETWEEN OAKLAND COUNTY AND WEST BLOOMFIELD SCHOOL DISTRICT The resolution was introduced by Commissioners Tom Berman and Marcia Gershenson to approve the School Drinking Water Station Program Participation Agreement with the West Bloomfield School District and the one-time allocation of $10,962 for the purchase of 14 combo filter and fountain water units at $783 each. 3a. MR #18203 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF LAKE ANGELUS – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54362 The resolution, which was introduced by Commissioner Michael Gingell, authorizes the release of $22,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Lake Angelus that consists of the spreading of gravel and chloride on various roads in the City. A copy of the Cost Participation Agreement is included, and a budget amendment of $22,000 is recommended. FINANCE COMMITTEE MINUTES Page 13 May 10, 2018 3b. MR #18204 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – 2018 GRAVEL ROAD PROGRAM – PROJECT NO. 54222 The resolution, which was introduced by Commissioner Bob Hoffman, authorizes the release of $39,613 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the Charter Township of Highland t hat consists of the spreading of gravel and chloride on various roads in the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $39,613 is recommended. 3c. MR #18205 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CITY OF TROY – RESURFACING OF LIVERNOIS ROAD FROM MAPLE ROAD TO BIG BEAVER ROAD – PROJECT NO. 54311 The resolution, which was introduced by Commissioners Gary McGillivray and Wade Fleming, authorizes the release of $155,922 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project submitted by the City of Troy that consists of the milling and resurfacing of Livernois Road from Maple Road to Big Beaver Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $155,922 is recommended. Fleming moved approval of the attached suggested Fiscal Notes on the Consent Agenda. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward and Quarles absent. A public hearing will be held at the Board of Commissioners’ meeting on Thursday, May 17, 2018, at 9:30 a.m. for the Local Road Improvement Projects 2018-16 through 2018-31 (items 1a through 1r). REGULAR AGENDA 4. MR #18146 – SHERIFF’S OFFICE – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY IN SPRING AUCTION The Sheriff’s Office is requesting authority to proceed with the sale of recovered and stolen property that has been unclaimed for six (6) months, as detailed in the Online Pickup List, in the annual spring auction. The spring auction will be held on Saturday, May 19, 2018. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Woodward and Quarles absent. 5. SHERIFF’S OFFICE – REVISED FIRE DISPATCH SERVICE AGREEMENT WITH THE TOWNSHIP OF GROVELAND, APRIL 1, 2018 – MARCH 31, 2021 The Oakland County Board of Commissioners had previously approved the Fire Dispatch Service Agreement with Groveland Township via MR #18026; however, the contract had not been executed. The Sheriff’s Office is seeking approval of a revision to the contract because Groveland Township has decided that they will no longer provide Emergency Medical Services to the Village of Holly effective June 15, 2018, and the contract had to be revised to reflect an adjustment to the number for fire dispatch calls. FINANCE COMMITTEE MINUTES Page 14 May 10, 2018 Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward and Quarles absent. 6. SHERIFF’S OFFICE – FY 2018 VIOLENT OFFENDER TASK FORCE (VOTF) – GRANT ACCEPTANCE The Sheriff’s Office has a Memorandum of Understanding agreement with the U.S. Marshalls Office. One of the Sheriff’s Deputies from the Sheriff’s Fugitive Apprehension Team is assigned to the U.S. Marshalls, and the U.S. Marshalls Office provides reimbursement for Deputy overtime hours related to investigations and arrests of violent offenders. The reimbursement funding for FY 2018 is approximately $53,570 for the period of October 1, 2017 through September 30, 2018. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 7. SHERIFF’S OFFICE – FY 2018 JOINT TERRORISM TASK FORCE (JTTF) – GRANT ACCEPTANCE The Sheriff’s Office has a County-funded Sergeant that is assigned to the JTTF full-time with top secret clearance. He and other policing agencies are assigned to the JTTF for matters that affect southeast Michigan or Michigan in general when it comes to terrorism or any other threats that may occur. The Federal Bureau of Investigation (FBI) reimburses the Sheriff’s Office up to $18,042 for Sheriff Deputy overtime. The resolution approves the receipt of $18,042 in reimbursement grant funding from the FBI for the period of October 1, 2017 through September 30, 2018. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 8. CLERK/REGISTER OF DEEDS – APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE MICHIGAN CENTRALIZED BIRTH CERTIFICATION SYSTEM (MiCBCS) The Clerk/Register of Deeds is seeking approval of an intergovernmental agreement with the Michigan Department of Health and Human Services effective March 1, 2018 through September 30, 2020. This agreement will allow the Clerk/Register of Deeds access to the Michigan Centralized Birth Certification System (MiCBCS) to search, view, update, edit, print and generate certified copies of birth record images and birth facts for records prior to 1979. Fleming moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Quarles absent. 9. TREASURER’S OFFICE – RESOLUTION TO BORROW AGAINST DELINQUENT 2017 REAL PROPERTY TAXES The Treasurer’s Office is requesting authorization to borrow up to $25 million against the 2017 Delinquent Real Property Taxes and issue notes for the purposes authorized by Act 206, particularly Sections 87c, 85d and 87g thereof for payments to the County, the State of Michigan and any school district, FINANCE COMMITTEE MINUTES Page 15 May 10, 2018 intermediate school district, community college district, city, township, special assessment district or other political unit for which taxes have become delinquent. There is about $63 million in delinquencies that have been turned over from County cities, villages and townships this year, which is a decrease of about $3.3 million from last year. The $25 million will help keep the rate down that is charged by the County to local communities for taxes that are uncollected. Fleming moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Kowall and Quarles absent. 10. MR #18145 – CENTRAL SERVICES DEPARTMENT/AVIATION AND TRANSPORTATION DIVISION – POSITION DELETION AND POSITION CREATION There have been challenges with recruiting part-time seasonal workers, and Central Services/Aviation and Transportation Division is seeking approval to convert a part-time, seasonal position into a full-time position. The Aviation Division will be funding this full-time position from a reduction in overtime and the remaining portion will come from the Airport Fund. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 11. CENTRAL SERVICES/AVIATION DIVISION – AIRPORT LAND LEASE: MR. HANGAR, LLC The Central Services/Aviation Division is seeking approval of the renewal of an existing long-term lease that is going to expire this year. The leaseholder, Mr. Hangar, LLC, has requested an extension. The new lease term will have a term of 30 years for the period of September 1, 2018 to August 31, 2048 with the annual rent fixed for the first two years at $21,323.04. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 12. HUMAN RESOURCES DEPARTMENT – INCREASE TO MEDICAL DIRECTOR SALARY The Human Resources Department is seeking approval to increase the flat salary rate paid to the Medical Director classification from $173,342 to $203,826. This requested increase is due to potential recruitment issues and market value of this classification. In 2010, the last time this job was posted for potential candidates, there were ten (10) applications, in which only three (3) met the qualifications for the job. The current Medical Director has submitted her resignation. The proposed rate is the same as the Chief Deputy Medical Forensics Pathologist position, which is similar in minimum qualifications and requirements. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. FINANCE COMMITTEE MINUTES Page 16 May 10, 2018 13. DEPARTMENT OF FACILITIES MANAGEMENT – OAKLAND COUNTY INTERNATIONAL AIRPORT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND GAS SERVICE TO CONSUMERS ENERGY COMPANY TO TAX PARCEL 13 -17-400-003 (COMMONLY KNOWN AS: OAKLAND COUNTY INTERNATIONAL AIRPORT, 6300 AND 6310 N SERVICE DRIVE, WATERFORD, MICHIGAN) The resolution approves and authorizes an easement between the County of Oakland and Consumers Energy Company on lessee property. The lessee, Jet One Suites, LLC, has constructed a new hangar at the Oakland County International Airport on the northeast corner of the property, and needs gas service. As a condition of providing underground gas service to the hangar, Consumers Energy requires that the County grant a permanent easement. Kowall moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Quarles absent. 14. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – COURTHOUSE COIL VALVES REPLACEMENT PROJECT The Department of Facilities Management/Facilities Maintenance & Operations (FM&O) is seeking approval of the Courthouse Coil Valves Replacement Project in the amount of $125,000. This project has been approved in the Capital Improvement budget. Bids were solicited, and FM&O and Purchasing reviewed the bids and Limbach Company is the recommended vendor for this project in the amount of $109,792, with $15,208 in contingency. Fleming moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. 15. DEPARTMENT OF INFORMATION TECHNOLOGY – HARRIS CORPORATION CONTRACT #003778 EXTENSION THROUGH 2020 The Department of Information Technology is seeking approval to extend an existing contract with Harris Corporation to replace the County’s 800 MHz radio system. The resolution approves the contract in an amount not to exceed $250,000 per year with a termination date of March 31, 2020, unless otherwise agreed to by the parties. No budget amendment is required because there is sufficient funding within the Radio Communications FY 2018-2020 Budget to cover the two-year extension. Crawford moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Quarles absent. 16. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2018 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is seeking approval of the Second Quarter appropriation transfer per the schedule provided. The Second Quarter 2018 development charges are determined to be $1,034,169.29 for the General Fund/General Purpose County departments. This is for work that has already been completed. Direct charges to Special Revenue and Proprietary Fund departments are $724,767.17 and non-County agencies are $5,646.75 for the second quarter of 2018. FY 2018 departmental budgets are to be amended as specified on the schedule. FINANCE COMMITTEE MINUTES Page 17 May 10, 2018 Taub moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Quarles absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:40 a.m. ______________________________________ _____________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.