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HomeMy WebLinkAboutMinutes - 2018.07.11 - 37183 July 11, 2018 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:32 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bob Hoffman, Adam Kochenderfer, David Bowman, Tom Middleton, Philip Weipert, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CORPORATION COUNSEL Joellen Shortley, Deputy Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO Malcolm Brown, Deputy County Executive COMPLIANCE Pam Weipert, Compliance Officer Scott Guzzy, Admin. Purchasing HEALTH AND HUMAN SERVICES Kathy Forzley, Director Leigh-Anne Stafford, Health Officer HUMAN RESOURCES Jordie Kramer, Director Lori Taylor, Deputy Director Kristy Slosson, Manager Heather Mason, Comp/Class Supervisor Sara Kohn, HR Analyst II Monica Buchholz, HR Analyst II INFORMATION TECHNOLOGY Mike Timm, Director Tammi Shepherd, Manager Janet Brinker, Chief Kristine Powers, Supervisor MANAGEMENT AND BUDGET Laurie Van Pelt, Director Lynn Sonkiss, Fiscal Services Officer SHERIFF’S OFFICE Mike McCabe, Undersheriff Gaia Piir, Fiscal Officer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator Angelina Torres, Intern APPROVAL OF THE MINUTES Middleton moved approval of the minutes of June 6, 2018, as printed. Supported by Weipert. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE Tom Middleton Philip Weipert Helaine Zack BOB HOFFMAN Chairperson ADAM KOCHENDERFER Vice Chairperson DAVID BOWMAN Minority Vice Chairperson Human Resources Committee Page 2 July 11, 2018 AGENDA The agenda was corrected to include the Pledge of Allegiance. Weipert moved approval of the agenda, as amended. Supported by Zack. Motion carried on a voice vote. PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. PUBLIC COMMENT Chris Ward introduced Angelina Torres as the new intern at the Board of Commissioners. Undersheriff McCabe introduced Gaia Piir as the new Fiscal Officer for the Sheriff’s Office. AGENDA ITEMS 1. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2017-2018 The Oakland County Parks and Recreation Commission (OCPRC) contracted with the Oakland County Sheriff’s Office to provide law enforcement services. The OCPRC has approved an amendment to the contract by adding one full-time Deputy II, which will allow for more patrol services to provide a higher level of service at all Oakland County Parks. One fully-marked vehicle with a mobile data computer (MDC), video camera, mobile and prep radio will be added to satisfy the requirements of Amendment #1. Weipert moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – ADJUSTMENTS TO THE HEALTH DIVISION FEE SCHEDULE AND POSITION CHANGES Due to the changing needs and increased demand for many current and emerging public health services, the Health Division conducted a comprehensive review of how services are delivered in various program areas within the Oakland County Health Division. As a result of that study, the Health Division is requesting approval of the addition of six (6) new positions, the deletion of one part-time position and revisions to the Oakland County Health Division Fee Schedules. The Health Division has not adjusted its environmental health fee schedule since 2008. It was determined that certain existing fees need to be increased, and new fees are recommended to be established. The resolution authorizes the revisions and additions to the Health Division fee schedule, as detailed on the attached Schedules A and B, effective upon approval. Weipert moved to report to recommend approval of the attached suggested Resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. Human Resources Committee Page 3 July 11, 2018 3. DEPARTMENTS OF HUMAN RESOURCES, CORPORATION COUNSEL, PURCHASING AND COMPLIANCE, AND INFORMATION TECHNOLOGY – ELECTRONIC COMMUNICATIONS AND USE OF TECHNOLOGY POLICY The Computer Hardware/Software Usage and License Policy was adopted in 1997, via MR #97156; the Remote Access and Agreement Policy was adopted in 2006 via MR #06021; and the Electronic Communication Policy was updated in 2014, via MR #14250. Technology has changed significantly since those polices were adopted. The Departments of Human Resourc es, Corporation Counsel, Purchasing/Compliance and Information Technology have worked together to develop one policy that updates the Computer Hardware/Software Usage and License Policy, the Remote Access and Agreement Policy and the Electronic Communication Policy to more effectively address the security and legal requirements of using technology to best serve the citizens of Oakland County. The Human Resources Department will be working with the Department of Information Technology to educate employees on the requirements of the Policy. This Policy supersedes and replaces the policies adopted via MR #97156, 06021 and 14250. Zack moved to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. Middleton moved to directly refer the resolution to the Finance Committee. Supported by Weipert. Motion carried on a voice vote. 4. DEPARTMENT OF MANAGEMENT AND BUDGET/HUMAN RESOURCES DEPARTMENT/COUNTY EXECUTIVE – COMPLIANCE OFFICE – FINANCIAL AND HUMAN CAPITAL MANAGEMENT SYSTEM REPLACEMENT PROJECT PeopleSoft, the application that Oakland County currently uses for its financial system and human capital management system needs, was installed in two phases: the human resources component in 1998 and the financials in 2006. During the Great Recession budget cuts were necessary, and the County decided to “freeze” support in 2009 from PeopleSoft and obtain system support from a third-party vendor, which resulted in a savings of approximately $500,000 per year in annual support and maintenance costs. The technical infrastructure to run the PeopleSoft applications has aged significantly, and there is a need to upgrade or replace the systems. A Request for Proposal (RFP) was issued in late 2016, and 18 proposals were received. The RFP evaluation team narrowed the selection down to the top two (2) vendors and participated in multiple system demonstrations and reference checks over t he past year to reach a consensus decision. Workday has been recommended as the provider for the new financial and human capital management system with Sierra Cedar as the implementer. The implementation costs are estimated at $9,799,792, and recurring costs for FY 2018 – FY 2023 are estimated at $11,326,520, as detailed in Exhibit 1. The resolution authorizes the appropriation and transfer of $10,000,000 from the G eneral Fund Financial- HR System Update Assigned Fund Balance and $3,369,001 from the General Fund Technology Replacement/Hardware Assigned Fund Balance for the Financial and Human Capital Management System Replacement Project. A new classification titled ERP Administrator, Salary Grade 18, overtime exempt would be created to add one (1) GF/GP ERP Administrator position in the Department of Management and Budget, and one GF/GP ERP Administrator position in the Human Resources Department, Workforce Management Division. The budget would be amended as reflected in the attached Schedule A. Human Resources Committee Page 4 July 11, 2018 Kochenderfer moved to report to recommend approval of the attached suggested Resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Position Change Summary – FY 2018 B. Retirement Board Minutes – May 24, 2018 Weipert moved to receive and file the Communications. Supported by Bowman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 2:21 p.m. ____________________________________ _____________________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.