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HomeMy WebLinkAboutMinutes - 2018.07.31 - 37187 July 31, 2018 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Doug Tietz OTHERS PRESENT : FACILITIES MANAGEMENT Mike Chiasson, Chief, FMO Joseph Murphy, Manager, FMO Stephen Foster, Project Manager, FMO HUMAN RESOURCES Monica Buchholz, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Mike Donnellon, Chief, Maintenance Div. WATER RESOURCES COMMISSIONER Navid Mehram, Chief Engineer BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator Angelina Torres, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of July 10, 2018, as printed. Supported by McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 July 31, 2018 PUBLIC COMMENT None. AGENDA ITEMS The first item on the agenda from Parks and Recreation was postponed until presenters were present. 2. WATER RESOURCES COMMISSIONER – UNIT REORGANIZATION Water Resources Commissioner (WRC) is requesting approval of the name change of departmental positions. The industry utilizes the term “water resource recovery” at wastewater facilities and WRC uses the terms “wastewater” and “sewage treatment plant.” The title change of positions to “Water Resource Recovery” is anticipated to help recruitment efforts. There are no additional positions or responsibilities and no financial impact with this change. The Pontiac Wastewater Treatment Facility is now known as the Clinton River Water Resources Recovery Facility. Zero candidates applied for a training and a supervisor position from a recent job posting. The department’s current posting is for a crew leader. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. 3. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – MEDICAL EXAMINER’S CHILLER REPLACEMENT PROJECT Facilities Maintenance and Operations is seeking approval of the Medical Examiner’s Chiller Replacement Project. The project is in the Capital Improvemen t Program (CIP) budget as a line item for this year. The existing chiller is the original that was installed 19 years ago. The existing air conditioning unit in the building failed in the middle of the summer and a temporary fix is currently in place. Bids were received for this project. The project was competitively bid and the lowest responsible bidder was Limbach Company of Pontiac with a total amount of $546,576. A brief discussion was held. Jackson moved to report to the Finance Committee to reco mmend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Limbach Company of Pontiac in the amount of $301,395 . The Committee further recommends funding for the total project cost of $546,576, including contingency, be approved. Supported by Dwyer. Motion carried unanimously on a roll call vote with Tietz absent. 4. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT/SECOND PHASE Facilities Maintenance and Operations is requesting approval of the second phase of the Building Management System Replacement Project. The project is in the Capital Improvement Program (CIP) budget as a line item for this year. The new system is more energy efficient and will replace Planning and Building Committee Page 3 July 31, 2018 the 30-year-old system. The project was competitively bid and t he lowest responsible bidder was Limbach Company of Pontiac. Mr. Murphy explained that the Building Management System controls all heating and cooling p oints and lighting. Each building has controls that connect to a central location for alerts. The new system has state -of-the-art technology and allows mechanics to operate remotely from a cell phone or iPad. Crawford moved to report to the Finance Comm ittee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Limbach Company of Pontiac in the amount of $399,950. The Committee further recommends funding fo r the total project cost of $499,938, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. 1. PARKS AND RECREATION COMMISSION – SAFETY PATH BILL OF SALE AND EASEMENT The Parks and Recreation Commission is seeking approval to transfer the ownership of the safety path from the County to Independence Township. The 1.6 miles portion containing the easement provides a connection walkway for the trail. The transfer terms are set forth in the Interl ocal Agreement and Bill of Sale, which require the transfer upon completion of the cons truction. The dedication of the path will be held tomorrow. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. COMMUNICATIONS A. Building Authority Minutes – June 13, 2018 McGillivray moved to receive and file the Communications item . Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:51 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.