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HomeMy WebLinkAboutMinutes - 2018.08.14 - 37191 August 14, 2018 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : 52-1 DISTRICT COURT Alexandra Black, Court Administrator CENTRAL SERVICES/AVIATION Cheryl Bush, Airport Manager CITY OF TROY Kurt Bovensiep, Director, Public Works FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, FPE Paul Zachos, Property Manager, FM&O BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Tracy Stolzenfeld , Committee Coordinator Angelina Torres, Intern PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of July 31, 2018, as printed. Supported by McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 August 14, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1.DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2018 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R PHASE 2 - CONSTRUCTION The Central Services Department is seeking acceptance of a grant from the Michigan Department of Transportation (MDOT) for the Oakland County International Airport to remove obstructions at Runway 9 Right. Ms. Bush stated that trees will be removed using $97,200 in grant funds. Total funds include a local match of $10,800 from the Airport Fund. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND TROY AIRPORT 2018 GRANT PROGRAM ACCEPTANCE – REHABILITATE TERMINAL APRON – DESIGN AND CONSTRUCTION: AIRFIELD CRACK SEALING AND P AINT MARKING The Central Services Department is seeking acceptance of a grant from MDOT for rehabilitation of a terminal ramp, crack sealing and paint marking at the Troy Airport. Total funds include a local match from the Airport Fund. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. 3. DEPARTMENT OF CENTRAL SERVICES – AUTHORIZATION TO NEGOTIATE THE SALE OF 5341 TUBBS ROAD Central Services Department is seeking authorization to market and enter into negotiations for the sale of 5341 Tubbs Road. Mr. Zachos provided background information regarding the property that was acquired in 2002. The Tubbs Road property contains a two -story, 1,500 square feet home to be listed by a broker and has an approximate value of $200,000. The home is located east of the airport and considered to be in the runway safety zone. Crawford moved to authorize the Aviation Division to negotiate the sale of 5341 Tubbs Road. Supported by McGillivray. Motion carried unanimously on a roll call vote. Planning and Building Committee Page 3 August 14, 2018 4. FACILITIES MANAGEMENT – LEASE RATE INCREASE FOR 52-4 TROY DISTRICT COURT Facilities Management is seeking approval of a l ease rate increase for the 52 -4 District Court in Troy. Mr. Zachos stated that over the past 22 years there has been no rate increase from the initial lease in 1996. The requested increase is spurred by a rebidding of the custodial services contract. The lease and amendment have been reviewed by Corporation Counsel. The rent calculated per square foot is under $11, which is reasonable for this area. Mr. Bovensiep indicated that the actual 33 percent increase is in line with a 30 percent increase anticipated by the City of Troy. This item has completed the Automatic Direct Referral process. Mr. Holdsworth stated that the district courts in Clarkston and Novi have future projects planned . Ms. Black gave a brief history about the four district courts and their locations : Clarkston, Troy, Novi and Rochester. A brief discussion was held. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote . 5. DEPARTMENT OF FACILITIES MANAGEMENT - 2019-2028 CAPITAL IMPROVEMENT PROGRAM The Department of Facilities Management is recommending the 2019 -2028 Capital Improvement Program (CIP), a conceptual identification of possible future needs. The Building Projects Section totals $61,832,330, and the Civil P rojects Sections totals $25 ,692,373, for an approximate grand total of $87 million. Both project sections are outlined in the report. Each individual project will come as a resolution to this Committee for recommendation over the course of the next five years. Mr. Holdsworth stated that the summary sheets are included in the County Executive’s recommended budget. During the recession, major project work was minimal and now some catching up is required due to breakdowns and difficulty obtaining replacement parts. There have been large project initiatives, such as the continuation of the building security enhancement . ADA Compliance is a new category that was added in the Building Projects section, bringing the total to 12 categories. This category includes things like door handles, bathroom improvements, ramps and clear pathways according to ADA guidelines. All the individual project sheets are used to create the CIP. The line items are broken up into the building projects: construction and remodeling, or civil projects, which are infrastructure related, such as parking lots, utilities, roofs and steam tunnels. After the expenditures in each fiscal year, there is still a healthy fund balance being rolled forward into the following fiscal year. Dwyer moved to report to the Finance Committee and Board of Commissioners to recommend the Capital Improvement Program FY 2019 - 2028. Supported by Jackson. Motion carried unanimously on a roll call vote. COMMUNICATIONS None. Planning and Building Committee Page 4 August 14, 2018 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:13 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.