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HomeMy WebLinkAboutMinutes - 2018.08.28 - 37197 August 28, 2018 Chairperson Weipert called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Doug Tietz, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : ECONOMIC DEV. & COMMUNITY AFFAIRS Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager, FM&O WATER RESOURCES COMMISSIONER Tim Prince, Chief Manager Mike McMahon, Chief Engineer Geoff Wilson, Civil Engineer Kelsey Cooke, Senior Attorney BOARD OF COMMISSIONERS Chris Ward, Administrative Director Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of August 14, 2018, as printed. Supported by McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Dwyer moved approval of the agenda, as presented. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 August 28, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1.WATER RESOURCES COMMISSIONER – REQUEST FOR A NOT TO EXCEED $45,000 LOAN FROM THE LONG TERM REVOL VING FUND FOR THE FIVE POINTS DRAIN EMERGENCY PIPE REPAIR PROJECT The Water Resources Commissioner is seeking approval of a loan request for the Five Points Drain Emergency Pipe Repair Project from the long-term revolving fund. This financing request is for a Chapter 4 drain repair that occurred in 2017. Mr. Wilson described the emergency as a pipe collapse under the busy intersection at Adams and Orion Road in Oakland Township. The residents are responsible for pipe ma intenance in this assessment district. Upon approval, the loan will help ease the burden of those residents facing the unexpected assessment by allowing them to make installment payments. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 2. WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF BINGHAM FARMS The Water Resources Commissioner is seeking approval of a n insurance agreement with Bingham Farms. The insurance in all communities is being reviewed. Most carry their own insurance; however, Bingham Farms, being a small community, does not have property insurance . The County will be reimbursed for carrying the insurance. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 3. WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS WATER SYSTEM OPERATION AND MAINTENANCE AGREEMENT The Water Resources Commissioner is requesting approval of an operation and maintenance contract for the water system located in Farmington Hills. The operation and maintenance of water and sewer system contracts with the communities are being updated . This contract is specific to the costs of the water system. The operation is r evenue neutral to the County. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. Planning and Building Committee Page 3 August 28, 2018 4. WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT The Water Resources Commissioner is seeking approval of a contract for the sewer system located in Farmington Hills. This contract is similar to the previous i tem and is a separate agreement for the sewer system. The agreement contains the same protections, including the insurance. The County is reimbursed for the operation and maintenance performed on their water and sewer system consisting of one pump station. A brief discussion was held. Jackson moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT – INTERGOVERNMENTAL SUPPORT AGREEMENT (I GSA) FOR LANDSCAPE SERVICES ARMY RESERVE CENTER 2650 WATKINS LAKE ROAD WATERFORD Facilities Management is seeking approval of an agreement for landscaping services at the Army Reserve Center. The landscaping contract for the Army was previously bid out nationally and subcontracted locally. The expected standard declined over the years . The County was notified and investigated the matter to find out that the national contractors ran out of money and the subcontractors were not being paid. The department agreed to take over the landscaping operation. Tietz moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote . 6. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX 1 BUILDING Facilities Management is requesting approval of a lease agreement for building space between Oakland County and U.S. Department of Commerce at the Annex I Building. The Joint Project Agreement is for one year and the department is running ahe ad of schedule on the renewal. The campus location allows economic development work to continue locally and statewide. Tietz moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Airport Committee Minutes – April 12, 2018 McGillivray moved receive and file the Communications item . Supported by Crawford. Planning and Building Committee Page 4 August 28, 2018 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:59 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.