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HomeMy WebLinkAboutMinutes - 2018.08.30 - 37200 August 30, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Hugh Crawford OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive PURCHASING Scott Guzzy, Purchasing Administrator ECONOMIC DEV./COMM. AFFAIRS Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth, Director HEALTH AND HUMAN SERVICES Leigh-Anne Stafford, Health Officer HUMAN RESOURCES Lori Taylor, Deputy Director Monica Buchholz, Analyst II Sara Kohn, Analyst II INFORMATION TECHNOLOGY Mike Timm, Director LIBRARY BOARD John Chambers, Chairman Laura Mancini, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Financial Analyst PROSECUTOR’S OFFICE Paul Walton, Assistant Prosecutor Jason Pernick, Assistant Prosecutor PUBLIC SERVICES Mark Newman Director SHERIFF’S OFFICE Doug Molinar, Captain Gaia Piir, Fiscal Officer WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Kelsey Cooke, Senior Attorney Steve Korth, Manager Jeff Parrott, Supervisor, Right of Way GENERAL PUBLIC Jan Anson, Citizen BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 August 30, 2018 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS, cont’d. Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Kowall moved approval of the minutes of August 2, 2018 and August 16, 2018, as presented. Supported by Zack. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as presented. Supported by Woodward. Motion carried on a voice vote. PUBLIC COMMENT Keith Lerminiaux, Corporation Counsel, announced that the County has received a settlement from Chubb Insurance in the amount of $850,000. In addition, the County received $730,000 in homeowners claims bringing the total award to $1.6 million from Chubb Insurance. As a result, the Building and Liability Fund has been paid in full all the monies expended to resolve claims related to the Middlebelt Tunnel Project. In addition, a tentative settlement has been reached with AIG for $130,000. Claims are also in process by the County against the design professionals. The Farmington Hills City Council recently approved a water and maintenance agreement for their water and sewer system with the County that contains a unique insurance program that protects the City of Farmington Hills and the County which will be implanted in other Operations and Maintenance contracts with the Water Resources Commissioner. Jim Nash, Water Resources Commissioner; Kelsey Cooke, Senior Attorney; Steve Korth, Manager; and Jeff Parrott, Supervisor, Right of Way were also present in support. Mr. Nash informed the Commissioners that the Water Resources Commissioner will be at the State Fair today, August 30, 2018. FY 2018/FY 2019/FY 2020 CONTINGENCY REPORT There were no items on today’s agenda that impact the FY 2018 General Contingency balance of $16,018. The FY 2018 Security Reserve Fund balance will be decreased by $24,148 with the adoption of Item #2 on today’s agenda. There are no items on today’s agenda that impact the use of Fund Equity for the General Fund. Contingency Report also includes updated information on West Nile distributions for FY 2018. Kowall moved to receive and file the Contingency Report. Supported by Fleming. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 August 30, 2018 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the August 30, 2018 Finance Committee Meeting B. Sheriff’s Office – FY 2019 Secondary Road Patrol and Traffic Accident Prevention Program Grant Application C. Huron – Clinton Metroparks – 2018 Huron-Clinton Metropolitan Authority Tax Levy D. Notice of Hearing: City of Auburn Hills – August 27, 2018 at 7:00 p.m. RE: (1) Request for an Industrial Development District for Fanuc America Corporation, vacant parcel 02-14-24-476-024 located in Auburn Hills, MI 48326 E. CLEMIS Funds – Financial Statements and Schedules for the Third Quarter Ended June 30, 2018 Fleming moved to receive and file the items under Communications. Supported by Taub. Commissioner Taub had questions about the requirements and standards regarding the Circuit Court item on the Contract Exception Report, Item A, and since there was no one present to answer questions, she requested that it be brought back to the next Finance Committee meeting. Motion carried on a voice vote. REGULAR AGENDA 1. PROSECUTING ATTORNEY – CONTINUATION OF THE LAW ENFORCEMENT TRAINING AGREEMENT WITH OAKLAND COMMUNITY COLLEGE The Prosecuting Attorney’s Office is seeking approval of a Memorandum of Agreement (MOA) in a not- to-exceed amount of $6,160.00 between Oakland County and the Board of Trustees of Oakland Community College (OCC) for the period of July 1, 2018 through June 30, 2019. This is a renewal of a contract that allows the Prosecutor’s Office to continue to provide legal advisor training for recruits at the Police Academy and Advanced Police Training to licensed police officers from area police agencies. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 2. MR #18307 - SHERIFF’S OFFICE – CREATION OF POSITIONS FOR SECURITY AT THE WATER RESOURCES COMMISSIONER’S OFFICE The Water Resources Commissioner had requested the Sheriff’s Office to provide an assessment of current security measures for Water Resources Commissioner offices at the Public Works Building to make recommendations where vulnerabilities may exist. The Sheriff’s Office recommends that three additional 1,000 hours per year, part-time, non-eligible Deputies are needed to provide adequate security at the Water Resources Commissioner offices. Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE MINUTES Page 4 August 30, 2018 3. SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON 2018 The Bald Eagle Lake Association in the Township of Brandon had requested Oakland County Deputy Marine Patrol services. The term of the contract is from August 4, 2018, through September 30, 2018. The resolution authorizes the addition of 40 hours to one (1) existing Marine Deputy position in the Sheriff’s Office/Patrol Services/Marine Safety unit and is contingent upon the level of funding associated with this contract. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 4. FACILITIES MANAGEMENT – INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) FOR LANDSCAPE SERVICES ARMY RESERVE CENTER 2650 WATKINS LAKE RD., WATERFORD The Army Reserve Center has a facility on the County campus with a land lease for about 4 acres of land on Watkins Lake Road. The property is currently managed by the 88th Readiness Division, Fort McCoy, Wisconsin, and they have requested the County to take over landscape services for the property. Facilities Management is seeking approval of the Intergovernmental Support Agreement (IGSA) between the 88th Readiness Division and the County of Oakland for lawn maintenance and general spring/fall cleanup. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2018/2019 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The Michigan Department of Health and Human Services (MDHHS) has awarded Oakland County $10,206,073 in grant funding through the Comprehensive Planning, Budgeting and Contracting (CPBC) Agreement for the period of October 1, 2018 through September 30, 2019. The grant supports a significant number of programs and services that the Oakland County Health Department provides to the communities. The resolution authorizes the execution of the agreement and the approval of any grant extensions or changes, within 15 percent of the original award. In addition, 59 Special Revenue positions listed on Schedule B of the agreement will be continued and 4 vacant Special Revenue positions listed on Schedule C of the agreement will be deleted. Zack moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Crawford absent. RECESS AT 9:27 A.M. RECONVENED AT 9:42 A.M. ROLL CALL FINANCE COMMITTEE MINUTES Page 5 August 30, 2018 BUDGET HEARINGS BOARD OF COMMISSIONERS Mr. Ward presented the FY 2019 – FY 2021 budget for the Board of Commissioners (BOC) and highlighted some changes occurring in the department. There is an addition of two (2) positions in the budget to accommodate additional programs, projects and special events that Commissioners have implemented. One position is a full-time Board of Commissioners Analyst, and the other is a Communications and Marketing Assistant, which will help with the continuation of individualized Commissioner communications like social media. LIBRARY BOARD Mr. Chambers, Ms. Mancini and Mr. Ward presented the FY 2019 – FY 2021 budget for the Library Board. The Chairman of the Board of Commissioners had requested that the Library Board undergo an operational, strategic plan update. As a result, a three-member committee has been appointed, and Board of Commissioners’ staff has been meeting with them to review processes at the Library. There are currently no changes to the Library Board budget from last year; however, there may be changes in the future resulting from findings at the meetings. Budget Wrap-Up – Finance Committee Recommendation (Budget Amendment List as of 8/24/18 included in packet) Taub moved approval of the County Executive’s Budget Recommendation for FY 2019, FY 2020 and FY 2021. Supported by Fleming. Kowall moved to amend the Budget by approving Section A, Amendments Made Pursuant to Adoption by Separate Resolutions MR #18236, MR #18242, MR #18252, MR #18257, MR #18259, MR #18262, MR #18264, MR #18294 and MR #18300, MR #18303. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford absent. Taub moved to amend the Budget by approving Section B, Human Resources Committee Recommended Amendments Item 1. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent. Long moved to amend the Budget by approving Section C, Finance Committee Recommended Amendments Items 1 – 5. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford absent. Taub moved to amend the Budget by adding Section C-6, as follows: “to appropriate $10,000 in the Board of Commissioners’ department, Administration Division budget, to be utilized in a partnership with Oakland Literacy Council for an Oakland County Adult Literacy Program.” Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford absent. Main motion, as amended, carried unanimously on a roll call vote with Crawford absent. FINANCE COMMITTEE MINUTES Page 6 August 30, 2018 Taub moved to authorize a Public Notice and Public Hearing for September 27, 2018, 9:45 a.m. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:23 a.m. ______________________________________ _____________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.