Loading...
HomeMy WebLinkAboutMinutes - 2018.09.18 - 37203 September 18, 2018 Chairperson Weipert called the meeting to order at 9:37 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Doug Tietz OTHERS PRESENT : CIRCUIT COURT David Bilson, Deputy Court Administrator John Cooperrider, Business Manager Scott Hamilton, Manager, Judicial Support FACILITIES MANAGEMENT Ed Joss, Manager, FPE PARKS AND RECREATION Sue Wells, Manager Mike Donnellon, Chief, Maintenance Div. POLLY ANN TRAIL Linda Moran, Manager Larry Obrecht, Manager WATER RESOURCES COMMISSIONER Tim Prince, Chief Manager Mike McMahon, Chief Engineer Geoff Wilson, Civil Engineer Kelsey Cooke, Senior Attorney BOARD OF COMMISSIONERS Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of August 14, 2018, as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 September 18, 2018 APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1.WATER RESOURCES COMMISSIONER – 2018 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOULTION The Water Resources Commissioner (WRC) is seeking approval of the proposed asses sments for 2018. The lake level assessment is made up of 29 Lake Level Districts. The WRC maintains and operates equipment that regulates the water levels. On a weekly basis, 35 lake level control structures are monitored and maintained on these drains. Mr. Wilson provided a brief status of the past and future projects of the districts. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. Crawford moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion to refer carried on a voice vote. 2. WATER RESOURCES COMMISSIONER – 2018 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOULTION The Water Resources Commiss ioner is seeking approval of the proposed assessments on 8 9 drains established under Chapter 4 of the Michigan Drain Code. The drains are assessed to the individual property owners that benefit from the drain and include residences as well as municipalities. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Tietz absent. Crawford moved to directly refer the resolution to the Finance Committee. Support ed by McGillivray. Motion to refer carried on a voice vote. Planning and Building Committee Page 3 September 18, 2018 3. WATER RESOURCES COMMISSIONER - 2018 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is seeking approval of the proposed assessments on 83 drains established under Chapter 18 of the Michigan Drain Code. The Chapter 18 Drains are assessed directly to the properties that are benefitting from the drain. Chapter 18 Drains are specific to West Bloomfield and Oakland Township . A brief discussion was held. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. Crawford moved to directly refer the resolution to the Finance Committee. Supported by Jackson. Motion to refer carried on a voice vote. 4. WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF LAKE ORION The Water Resources Commissioner is requesting approval of an insurance agreement between the Village of Lake Orion and the County. Insurance premiums for smaller commun ities are more affordable when held through the County rather than obtaining insurance on their own. Crawford moved to recommend approval of the attached suggested resolution. Sup ported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. 5. WATER RESOURCES COMMISSIONER – CHARTER TOWNSHIP OF OAKLAND SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT The Water Resources Commissioner is seeking approval of a maintenance and operation agreement for the sewer system located in Oakland Township . Approximately a year ago, the maintenance agreement for the water system was approved. This agreement is for the sewer system and is more detailed than the past contract. A discussion was held. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. 6. PARKS AND RECREATION COM MISSION – RESIDENTIAL LEASE AMEND MENT – OAKLAND URBAN GROWERS – WATERFORD OAKS Parks and Recreation is seeking approval of a residential lease amendment between the County and Oakland Urban Growers for a house located at 1580 Scott Lake Road, Waterford. The property and house was purcha sed in 2009. After five years passed, it was found that it was not cost-productive for the County to grow flowers there. Ms. Wells gave the background on the Planning and Building Committee Page 4 September 18, 2018 property . Oakland Urban Growers currently holds a ten-year lease for the property and recently notified the Parks Commission of their cash flow situation . A special arrangement was negotiated to amend the lease terms. The lease amendment reflects that all repairs are the Urban Grower’s responsibility, monthly lease payments are deferred for three years and the rent will increase the following three years until the Parks and Recreation Commission is paid off. Discussion was held. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried on a roll call vote with Tietz absent and Dwyer voting no. 7. PARKS AND RECREATION COMMISSION – GREENHOUSE LEASE AMENDMENT – OAKLAND URBAN GROWERS – WATERFORD OAKS Parks and Recreation is seeking approval of a lease amendment with Oakland Urban Growers fo r the greenhouses and surrounding land at the Waterford Oaks property. This lease amendment is connected to the residential lease in the prior item. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried on a roll call vote with Tietz absent and Dwyer voting no. 8. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – FORMER ANIMAL SHELTER GAZEBO REMOVAL PROJECT Facilities Management is seeking approval of an agreement for the removal of the gazebo at the former animal shelter location. Mr. Obrecht stated that the family who d onated the gazebo encourages the relocation to the Polly Ann Trail . The moving costs will be donated. Crawford moved to recommend approval of the attached sug gested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. 9. CIRCUIT COURT/FACILITIES PLANNING & ENGINEERING – JUVENILE INTAKE REMODELING PROJECT Circuit Court and Facilities are requesting approval of the Juvenile Intake Remodeling Project. Mr. Bilson explained that the cases at the juvenile intake consist of adoptions, delinquent juveniles, neglect cases, juvenile traffic a nd personal protection orders , all of which have hearings that are held in a small area. The lobby area and courtrooms will be remodeled and expanded, which will improve the current situation and provide better security . The project is in the Capital Improvement Program (CIP) budget as a line item for this year. The Circuit Cou rt has anticipated doing this project for years and office space recently became available. The hearing rooms will expand in size from 90 square feet to approximately 400 square feet. Dwyer moved to report to the Finance Committee to recommend approval of the attached suggested resolution. The Committee further recommends that the County amend the following contracts: DIRTT (American Interiors) of Novi in the amount of $156,651; Floor Planning and Building Committee Page 5 September 18, 2018 Transformations of Clinton Township in the amount of $22,996.42; Allied Building Services of Detroit in the amount of $18,725; and Johnson Controls, Inc. of Auburn Hills in the amount of $4,300. The Committee further recommends funding for the total project cost of $325,316, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:44 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.