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HomeMy WebLinkAboutMinutes - 2018.10.04 - 37209 October 4, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:32 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT CIRCUIT COURT Dave Bilson, Deputy Court Administrator John Cooperrider, Court Business Manager Scott Hamilton, Manager, Judicial Services Melissa Sulfaro, Chief, Clinical Services FACILITIES MANAGEMENT Art Holdsworth, Director HEALTH AND HUMAN SERVICES Leigh-Anne Stafford, Health Officer HUMAN RESOURCES Monica Buchholz, HR Analyst Hailey Seguin, HR Analyst INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Holly Conforti, Chief Shawn Phelps, Chief Ebru Adoglu-Jones, Supervisor II Jeff Phelps, Fiscal Coordinator, Parks & Rec. Terri Brockmiller, Financial Analyst Leo Lease, Financial Analyst Antonio Pisacreta, Financial Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Chief, P&R Business Ops. Mike Donnellon, Chief, Parks Fac. Maint. & Dev. PROSECUTOR’S OFFICE Emily McIntyre, Supervisor, Victim Rights PUBLIC SERVICES Mark Newman Director SHERIFF’S OFFICE Robert Smith, Major Gaia Piir, Fiscal Officer Kent Gardner, Administrator, Lab Services Dorothy Catella, Supervisor, DNA/Biology Lab TREASURER’S OFFICE Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Tim Prince, Chief Manager Kelsey Cooke, Senior Attorney POLLY ANN TRAIL MANAGEMENT COUNCIL Larry Obrecht, Citizen BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 October 4, 2018 OTHERS PRESENT, cont’d. BOARD OF COMMISSIONERS, cont’d. Salena Benavidez, Intern PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Quarles moved approval of the minutes of September 20, 2018, as presented. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as presented. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT Mr. Ward introduced Salena Benavidez, Intern, Board of Commissioners. Chairperson Middleton introduced Larry Obrecht, former Commissioner. FY 2018/FY 2019/FY 2020 CONTINGENCY REPORT There are no items on today’s agenda that impact the FY 2018 – FY 2020 General Contingency balance of $16,018. The FY 2019 Capital Outlay Fund balance will be decreased by $5,701 with the approved memo for the replacement of the Assisted Listening Device at the 52nd District Court, Division 4, in Troy. The General Fund Equity Balance for FY 2018 will be decreased by $24,890 with the adoption of items #13 and #14 for additional Tri-Party funds. The Contingency Report also includes the final data on West Nile Virus Distribution Balances for FY 2018. Long moved to receive and file the Contingency Report. Supported by Woodward. Motion carried on a voice vote. COMMUNICATIONS A. Sheriff’s Office/Prosecuting Attorney’s Office – FY 2019 Narcotics Enforcement Team (N.E.T.) Grant Application B. Notice of Hearing: City of Southfield – October 15, 2018 at 7:30 p.m. RE: Brownfield Development Plan Proposed by Neighborhood Revitalization Initiative, LLC and Tax Increment Financing Plan Fleming moved to receive and file the Communications. Supported by Quarles. Motion carried on a voice vote. REGULAR AGENDA 1. MR #18340 – CIRCUIT COURT – POSITION DELETION, CREATION AND RECLASSIFICATION The Circuit Court is requesting approval to delete one part-time, 1,000 hours per year Youth and Family Caseworker II position. In addition, one (1) General Fund/General Purpose (GF/GP), full-time eligible Court Clinic Services Coordinator position will be downwardly reclassified to Technical Assistant. A GF/GP full-time eligible Paralegal FINANCE COMMITTEE MINUTES Page 3 October 4, 2018 position will be created in the Family Court, Judicial Support Division. This change will help with the workload that has been increasing for Personal Protection Orders (PPOs). Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 2. CIRCUIT COURT/FRIEND OF THE COURT – POSITION FUNDING CHANGE This item was directly referred by the Public Services Committee. The Friend of the Court is seeking approval of a position funding change for one Special Revenue Full-Time Eligible Workforce Development Technician II position from the Reimbursement Medical Incentive account to the Title IV-D CRP Grant. The employee’s duties have changed, and it was determined that the employee’s work is 80% Title IV -D CRP work, and the remaining 20% of non-Title IV-D work will be funded by the County. This change will result in a cost-savings for the County. A revised Fiscal Note was provided with a Revenues section reflecting that $92,192 would be transferred from the Reimbursement Medical Incentives account to the Title IV-D CRP grant account. Long moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 3. PROSECUTING ATTORNEY – FISCAL YEAR 2019 CRIME VICTIM RIGHTS GRANT ACCEPTANCE The resolution approves the FY 2019 Crime Victim Rights Grant award in the amount of $243,253 for the period of October 1, 2018 through September 30, 2019, which is an increase of $4,800 from the previous award. This is the 27th year of grant acceptance for this program. The grant funds will reimburse for the cost of salaries and partial fringe benefits for three (3) General Fund/General Purpose (GF/GP) Victim Advocate positions and one (1) GF/GP Victim Rights Supervisor position. There is no required County match for this grant. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – FY 2018 DNA CAPACITY ENHANCEMENT AND BACKLOG REDUCTION (CEBR) PROGRAM - ACCEPTANCE The Sheriff’s Office is seeking approval of a grant from the U.S. Department of Justice for the DNA Capacity Enhancement and Backlog Reduction Program in the amount of $150,000. The grant period is January 1, 2019, through December 31, 2020. There is currently a backlog on prop erty crimes to April because high-priority cases, such as homicides and criminal sexual conduct (CSC) cases , are handled first. The grant would cover the cost of one Special Revenue (SR) Full-Time Eligible (FTE) Forensic Biologist position in the Oakland County Sheriff’s Office Forensic Laboratory Unit and travel expenses for continuing education. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 5. MR #18338 – SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (BLITZ) The Sheriff’s Office is seeking approval of the Transfer of Ownership and Release of Claims agreement for K-9 dog “Blitz” to Deputy Michael Richardson (trainer and handler) for the sum of $1.00. “Blitz” is retiring after seven (7) years of service. The longest time that a K-9 has served for the Sheriff’s Office is nine (9) and-a-half years. FINANCE COMMITTEE MINUTES Page 4 October 4, 2018 Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 6. MR #18339 – SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (CLAY) K-9 “Clay” is retiring after seven (7) and-a-half years, and the Sheriff’s Office is requesting approval of the Transfer of Ownership and Release of Claims Agreement to Deputy Travis Dick (trainer and handler) for the sum of $1.00. Fleming moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 7. MR #18330 – WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF LAKE ORION The County of Oakland can obtain property insurance at a lower cost than communities for water and sewer system assets, and the Water Resources Commissioner operates and maintains property insurance coverage by contract s with certain communities. The County of Oakland currently operates and maintains the sewer system in the Village of Lake Orion. The Village is requesting that Oakland County obtain property insurance coverage for its 16 sewer lift stations located throughout the Village. The Resolution authorizes approval of the interjurisdictional property insurance agreement between Oakland County and the Village of Lake Orion. Pursuant to the agreement, the Village of Lake Orion will pay the cost of insurance, inclu ding premiums, self-insured retention or deductible from the Village’s enterprise fund, which is held by the County on behalf of the Village. Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 8. MR #18331- WATER RESOURCES COMMISSIONER – CHARTER TOWNSHIP OF OAKLAND SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT The Water Resources Commissioner is seeking approval of an agreement between Oakland County and the Charter Township of Oakland for the operation and maintenance of the Township’s sewer system. The agreement provides that the County will continue to operate the system on a non-profit basis, and all costs of the sys tem will come from the Oakland Township Sewer System Fund. The agreement provides a detailed scope of services and provisions for insurance. The County is currently protected and has a policy in place, and the Township is considering becoming a named insurer to that policy as well. The agreement will be in effect for an initial ten (10) year term and automatically be extended an additional ten years, unless the County and the Township agre e in writing to terminate the agreement. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 9. MR #18332 – PARKS AND RECREATION COMMISSION – RESIDENTIAL LEASE AMENDMENT – OAKLAND URBAN GROWERS – WATERFORD OAKS There is a current residential lease agreement between Oakland County and Oakland Urban Growers for property located at 1580 Scott Lake Road, Waterford, Michigan. The property consists of approximately six (6) acres of land that does encompass a residence and a greenhouse operation. The lease agreement has been in place since August of 2017. Urban Growers had recently approached the Oakland County Parks and Recreation Commission with a small cash problem. They had requested that Oakland County waive fees and any previous charges, and the Parks and Recreation Commission was not interested in doing that. Negotiations occurred between Urban Growers, the Oakland County Parks and Recreation Commission and Corporation Counsel. The resolution FINANCE COMMITTEE MINUTES Page 5 October 4, 2018 authorizes an amendment to the residential lease agreement to defer the monthly rent payments and the late fees until May 1, 2021. The Parks and Recreation Commission approved the amendment to the lease agreement. Under this amendment Urban Growers would pay $400.79 of outstanding utility costs within fourteen (14) calendar days of the execution of the amendment, and the utilities would be put in Urban Growers’ name. A discussion was held. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. ROLL CALL VOTE: AYES: Middleton, Crawford (2) NAYS: Kowall, Zack, Long, Taub, Fleming, Woodward, Quarles (7) Motion failed for lack of a majority vote. 10. MR #18333 – PARKS AND RECREATION – GREENHOUSE LEASE AMENDMENT – OAKLAND URBAN GROWERS – WATERFORD OAKS This item is tie-barred to Item #9. The resolution authorizes an amendment to the greenhouse lease agreement to defer the monthly rent payments and the late fees until May 1, 2021. The Parks and Recreation Commission approved the amendment to the lease agreement. Under this amendment Urban Growers would pay the County all past due and current costs and charges associated wi th the utilities for the premises, except for $10,000. The remaining $10,000 would be paid in twelve (12) equal monthly installments on the first calendar day of each month after execution of this amendment. The Parks and Recreation Commission is spendin g about $50,000 a year in costs to keep the greenhouse operating, and this also is a component of public education. Urban Growers is required to have at least twelve (12) days of public open house and educational programs. When the Parks and Recreation Commission purchased the property in 2009, they attempted for five years to utilize the greenhouse and grow plants for the County grounds, but it was not successful. Crawford moved approval of the attached suggested Fiscal Note. Supported by Middleton. ROLL CALL VOTE: AYES: Middleton, Crawford (2) NAYS: Kowall, Zack, Long, Taub, Fleming, Woodward, Quarles (7) Motion failed for lack of a majority vote. 11. MR #18334 – FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – FORMER ANIMAL SHELTER GAZEBO REMOVAL PROJECT A gazebo was donated to the Oakland County Animal Shelter and Pet Adoption Center by Ms. Linda Wasche in memory of her father, Mr. Michael Wasche, and it was placed at the Oakland County Animal Shelter and Pet Adoption Center located on Brown Road in Auburn Hills. It would have been a significant cost to transfer the gazebo to the new location of the Oakland County Animal Shelter. The resolution approves and authorizes the sale of the donated gazebo to the Polly Ann Trail Management Council, Inc. for the sum of $1.00. The gazebo would be moved to a site at Joslyn Road and Clarkston Road, which is an intersection of the Polly Ann Trail. A resting place would be created at that location. The cost would be covered by donations, and it would be moved by a contractor. A letter was received by Ms. Wasche expressing her support and approval of the removal and relocation of the gazebo. Fleming moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 6 October 4, 2018 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HUMAN DIVISION – OAKLAND SCHOOLS, GREAT PARENTS GREAT START AND HOME VISITATION GRANT AMENDMENT #1 The Department of Health and Human Services is s eeking approval of an amendment #1 to the Oakland Schools Great Start Grant, which extends the grant period from August 31, 2018 to September 30, 2018 and increases the budget for the Home Visitation Program from $126,106 to $151,105. The amendment reflects an increase of $24,999, which will help with the continuation of the Nurse Family Partnership Program in the south end of the County and funding of one (1) Special Revenue (SR) full-time eligible (FTE) Public Health Nurse III position. Nurses in this program work with first-time moms from pregnancy up to two years. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 13. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR THE CHARTER TOWNSHIP OF COMMERCE – PROJECT NO. 54371 Project #54371 was initially approved via MR #18223, which is a project for the construction of a right-turn lane on Oakley Park at Newton Road, and the County agreed to fund $37,500 (one-third) of the total project cost of $112,500. The Charter Township of Commerce and the Road Commission for Oakland County (RCOC) approved additional funding from existing allocated Tri-Party monies since the project was initiated. The resolution approves $13,265 in additional County funding, which is available in the General Fund Assigned Fund Balance for Tri -Party funding. Long moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford absent. 14. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR THE CHARTER TOWNSHIP OF COMMERCE – PROJECT NO. 54382 Project #54382 was initially approved via MR #18222, which is a project for the paving of Farr Street from Commerce Road to 155 feet east, and the County agreed to fund $45,833 (one-third) of the total project cost of $137,500. The Charter Township of Commerce and the Road Commission for Oakland County (RCOC) approved additional funding from existing allocated Tri-Party monies since the project was initiated. The resolution approves $11,625 in additional County funding, which is available in the General Fund Assigned Fund Balance for Tri -Party funding. Long moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:43 a.m. _____________________________________ _____________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.