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HomeMy WebLinkAboutMinutes - 2018.10.18 - 37215 October 18, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:35 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE Nancy Quarles OTHERS PRESENT CIRCUIT COURT Hon. Jeff Matis, Judge, Family Division David Bilson, Deputy Court Administrator John Cooperrider, Court Business Manager Jackie Howes-Evanson, Drug Court Supervisor COMPLIANCE OFFICE Pamela Weipert, Compliance Officer ECONOMIC DEVELOPMENT/COMM. AFFAIRS Dan Hunter, Deputy Director Jennifer Llewellyn, Manager, Workforce Development EQUALIZATION Dave Hieber, Equalization Officer Shannon Moore, Tax Standard Specialist Sara Cote, Senior Equalization Specialist FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning/Engineering 52ND DISTRICT COURT, DIV. 1 Alexandra Black, Court Administrator Paula Hummel, Deputy Court Administrator Eric Noll, Probation Supervisor 52ND DISTRICT COURT, DIV. 2 Carol Bond, Probation Supervisor 52nd DISTRICT COURT, DIV. 3 Amy Luce, Deputy Court Administrator DeAnne Bukari, Probation Supervisor 52nd DISTRICT COURT, DIV. 4 Dana O’Neal, Court Administrator Patricia Bates, Probation Supervisor Shelly McLeod, Probation Officer II HUMAN RESOURCES Jordie Kramer, Director Hailey Seguin, HR Analyst INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Terri Brockmiller, Financial Analyst Antonio Pisacreta, Financial Analyst PROBATE COURT Hon. Kathleen Ryan, Chief Probate Judge SHERIFF’S OFFICE Gaia Piir, Fiscal Officer Thomas Vida, Jr., Lieutenant TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Philip Weipert, Commissioner, District #8 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 October 18, 2018 BOARD OF COMMISSIONERS, cont’d. Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Crawford moved approval of the minutes of October 4, 2018, as presented. Supported by Taub. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton indicated that the following item will be added to the agenda as Item #16, Board of Commissioners – Proposed City of Novi Corridor Improvement A uthority Tax Capture – “Opt Out.” Fleming moved approval of the agenda, as amended. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2019/FY 2020/FY 2021 CONTINGENCY REPORT There are no items on today’s agenda that impact the FY 2019 General Contingency balance of $300,000. The FY 2019 Grant Match balance will be decreased by $108,269 with the adoption of Item #7 on today’s agenda. The General Fund Equity Balance for FY 2019 will be decreased by $1,830,000 with the adoption of items #14 and #15 on today’s agenda. Taub moved to receive and file the Contingency Report. Supported by Long. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the October 18, 2018 Finance Committee Meeting B. Friend of the Court – FY 2019 Access and Visitation Grant Application C. Health and Human Services – Children’s Village Division – FY 2019 Child and Adult Care Food Program Application Taub moved to receive and file the Communications. Supported by Long. Motion carried on a voice vote. FINANCE COMMITTEE MINUTES Page 3 October 18, 2018 REGULAR AGENDA 1. CIRCUIT COURT – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $307,000 for the period of October 1, 2018 through September 30, 2019. The funds are used for the Adult Treatment Court. The resolution authorizes the continuation of one (1) Special Revenue (SR) Full -Time Eligible (FTE) Technical Assistant position in the Circuit Court/Family Court/Court Services Division. There are currently 65 participants in the Adult Drug Court Program. Commissioners are always welcome to attend the Adult Drug Court graduation ceremonies. Graduates are on probation for three years, and the court continues to connect with them through the alumni program. Commissioner Taub asked if statistics on recidivism were available. Mr. Bilson indicated that he would email them to the Commissioners. Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. 2. CIRCUIT COURT – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $49,000 for the period of October 1, 2018 through September 30, 2019. The funds are used for the Juvenile Drug Court. The resolution authorizes the continuation of one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Youth and Family Caseworker II position and one (1) GF/GP FTE in the Circuit Court/Family Court/Court Services Division. Ms. Black explained that the Juvenile Drug Court program is held on Tuesday nights to allow families to attend without missing school or work. The grant award has increased by $2,000 from last year’s award. The court has an “after-care program” in which the court performs welfare checks with the juveniles and their families. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Quarles absent. 3. 52/1 DISTRICT COURT (NOVI) – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $100,000 for the period of October 1, 2018 through September 30, 2019. This grant is a continuation grant, and the grant funds awarde d this year is the same as last year. The money has been moved around to get more testing support to the defendants. The program was started in 2013, originally with the opiate court program, but it has expanded due to cocaine and other illicit drug use in the State. Last year there were 13 successful graduates. They only take 32 people into the program at a time , and right now there are about 24 participants . There is a Veterans’ Court graduation on October 29th in the Wixom area, and Ms. Black invited the Commissioners to attend. There is a follow-up survey for 18 months after completion. They will do a five -year recidivism study soon, and all stats are tracked through the Drug Court Case Management Information System (DCCMIS). The 52 nd District Court in Novi was the first of the 52nd District Courts to receive its certification for the Drug Court Program. Crawford moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Quarles absent. 4. 52/2 DISTRICT COURT (CLARKSTON) – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $11,000 for the period of October 1, 2018 through September 30, 2019. The grant allows the court FINANCE COMMITTEE MINUTES Page 4 October 18, 2018 to continue the Specialty Treatment program to reduce recidivism of high-risk intoxicated drivers. The grant provides continued funding for drug testing, incentives and registration for the annual Michigan Association of Treatment Court Professionals (MATCP) conference. There is no County match requir ed. Middleton moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 5. 52/3 DISTRICT COURT (ROCHESTER HILLS) – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $95,000 for the period of October 1, 2018 through September 30, 2019. The FY 2019 grant award is $1.00 more than last year’s award. The grant funds allow the court to continue the Specialty Treatment Co urt (STC) program and the SR FTE Probation Officer I. There are currently 42 participants in the STC program, and there were 18 graduates last year. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 6. 52/4 DISTRICT COURT (TROY) – FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM ACCEPTANCE The resolution authorizes the acceptance of the State Court Administrative Office, Michigan Drug Court Grant in the amount of $146,000 for the period of October 1, 2018 through September 30, 2019. This is the 5 th year of grant funding for this grant. The FY 2019 grant award reflects an increase of $43,000 from last year’s grant award. There are currently 54 participants in the program, and last year there were 41 graduates. The grant award provides funding for the continuation of the Drug Court, staff, drug and alcohol testing, participant incentives, counseling services and Michigan Association of Treatment Court Professionals (MATCP) conference expenses for ongoing education. There was previously one judge presiding in the Drug Court, and a second jud ge was added in the past year. Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. 7. SHERIFF’S OFFICE – FISCAL YEAR 2019 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The resolution that was approved by the Public Services Committee with the following language was provided: “$146,888 for the City of Pontiac with a required match of $58,755.” The resolution authorizes the acceptance of grant funding in the amount of $1,800,494 with a grant match of $720,198 for the period of October 1, 2018 through September 30, 2019. The award includes funding and required grant matches from the following police departments: Oakland County Sheriff’s Office, the City of Pontiac, Farmington Hills Police Department, Hazel Park Police Department, Royal Oak Police Department, Southfield Police Department and the Detroit Police Department. The Oakland County Sheriff’s Office has two Automobile Theft Prevention Authority (ATPA) teams, one in the north end at the Oakland County Sheriff Deputy’s headquarters, and one at the Southfield Police Depart ment. Crawford moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Quarles absent. 8. SHERIFF’S OFFICE/FACILITIES PLANNING & ENGINEERING – JAIL LAUNDRY REMODELING PROJECT The resolution approves the Jail Laundry Remodeling Project, which consists of adding a dividing wal l and a new security desk with deputies to improve security and efficiency during strip searches. FINANCE COMMITTEE MINUTES Page 5 October 18, 2018 Kowall moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Quarles absent. 9. CIRCUIT AND PROBATE COURTS/FACILITIES PLANNING AND ENGINEERING – NEW COURTROOM CONSTRUCTION PROJECT A new judge was approved last year, and there is a need for a new courtroom in the courthouse. The resolution approves the New Courtroom Construction Project for an estimated project cost of $1,769,756, which includes $71,645 for professional services, $1,386,959 for construction, $116,000 for IT and security, $52,568 for audio/visual equipment, $90,000 for furniture and $52,584 for contingency. Crawford moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Quarles absent. 10. DEPARTMENT OF MANAGEMENT AND BUDGET – 2018 APPORTIONMENT OF LOCAL TAX RATES The Equalization Division of the Management and Budget Department presented the 2018 Apportionment of Local Tax Rates report, which reflect the certified rates for the authority to be levied in 2018. Ms. Moore indicated that there seven (7) communities that have proposals on the upcoming election that will affect 2018 tax rates; therefore, Equalization will be coming back in November w ith revisions to this report. Taub moved approval of the attached suggested Resolution. Supported by Fleming. Motion carried unanimously on a roll call vote with Quarles absent. 11. MR #18348 – HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, (AFSCME) COUNCIL 25, LOCAL 2437, REPRESENTING CIRCUIT COURT/FAMILY COURT EMPLOYEES The Human Resources Department is seeking approval of the proposed collective Bargaining Agreement between the County of Oakland, the Oakland County Circuit Court/Family Court and the Michigan American Federation of State, County and Municipal Employees, Council 25, Local 2437. This ba rgaining unit represents about 89 employees in the Circuit Court/Family Court. This is a three-year contract with an increase in wages of 2% for FY 2019. For FY 2020 there would be a wage reopener for this bargaining unit, and then for FY 2021 there woul d be a 1% increase in wages or a “me too”, and they have taken the “me -too” on health care benefits as well. Kowall moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Quarles absent. 12. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY 2019 The resolution authorizes the accepta nce of a grant in the amount of $1,768,653 for the period of October 1, 2018 through September 30, 2019. This year’s grant award reflects an increase of about $28,000 less than was applied for; however, it’s $89,000 more than was received last year. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. FINANCE COMMITTEE MINUTES Page 6 October 18, 2018 13. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WORKFORCE DEVELOPMENT – POSITION CHANGES The Workforce Development Department is requesting the deletion of one position, a downward reclassification of one position and a new position requested in Workforce Development to support the increased workload for events like Manufacturing Day and MICareerQuest. Workforce Development programs are 100% grant-funded. Over the last 5 years the Workforce Development Division has significantly increased programs to expand workforce programs to youth, dislocated workers, adults and businesses. Last week 127 ap plications were submitted to the State to support 127 companies with $4.2 million of training funds to assist existing employees, train new hires and create apprenticeships. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 14. DEPARTMENT OF INFORMATION TECHNOLOGY – IDENTITY AND ACCESS MANAGEMENT (IAM) SOFTWARE REPLACEMENT PROJECT The resolution authorizes the Identity and Access Management Software Replacement Project, which will increase the security of the identities for employees, citizens and partner organizations by providing a single mechanism to access Oakland County’s systems and services. The estimated cost of the project is $1,82 5,000. Kowall moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote with Quarles absent. 15. BOARD OF COMMISSIONERS – SPONSORSHIP OF 2018 MICAREERQUEST SOUTHEAST EVENT – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND OAKLAND SCHOOLS On November 28, 2018, Oakland County Workforce Development will be hosting 10,000 high school students from across the six-county region at the Suburban Collection Showplace in Novi. The intent of this event is a career exploration event. The students will be coming in groups of 3,500 at a time, and they will work in f our different career quadrants: advanced manufacturing, construction, health sciences and information technology. Under those quadrants there are 25-35 different occupations that are being exhibited. The resolution authorizes a one - time appropriation of $5,000 under the Rules of the Board of Commissioners for the sponsorship of Events and Activities or Adjunct Committ ees in relation to the MiCareerQuest Southeast event. In addition, the resolution approves an interlocal agreement between Oakland County and Oakland Schools that will authorize a not -to-exceed amount of $5,000 to reimburse the schools for transportation to the event. Woodward moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent. 16. BOARD OF COMMISSIONERS – PROPOSED CITY OF NOVI CORRIDOR IMPROVEMENT AUTHORITY TAX CAPTURE – “OPT OUT” The City of Novi held a public hearing on O ctober 8, 2018, to present its Corridor Improvement Authority development and Tax Increment Financing Plan. Pursuant to Public Act 280 of 2005, the governing body of a taxing jurisdiction is permitted to exempt its taxes from capture within 60 days after the city’s public hearing. The resolution reflects that the Oakland County Board of Commissioners exempts its taxes from capture by the CIA. Mr. Hieber indicated that they have been working with Novi and are currently reviewing their fifth draft plan. If the County determines later that it is advisable to opt in to the CIA, and a contract is successfully negotiated, the County may revise its decision to exempt its taxes from capture by the CIA. Mr. Hieber explained that a contract would need to be negotiated no later than April 2019, for the community to capture County taxes. FINANCE COMMITTEE MINUTES Page 7 October 18, 2018 Zack moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 10:32 a.m. _____________________________________ _____________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.