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HomeMy WebLinkAboutMinutes - 2018.11.01 - 37221 November 1, 2018 Chairperson Middleton called the meeting of the Finance Committee to order at 9:36 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Thomas Middleton, Eileen Kowall, Helaine Zack, Christine Long, Shelley Goodman Taub, Wade Fleming, Hugh Crawford, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CLERK/REGISTER OF DEEDS Ron Crank, Plat/Boundary Specialist COMPLIANCE OFFICE Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Administration CORPORATION COUNSEL Mary Ann Jerge, Senior Assistant Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO Malcolm Brown, Deputy County Executive Tim Meyer, Deputy County Executive HEALTH AND HUMAN SERVICES Kathy Forzley, Director HUMAN RESOURCES Jordie Kramer, Director Sara Kohn, HR Analyst INFORMATION TECHNOLOGY Mike Timm, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer Holly Conforti, Chief Katie West, Grant Comp. Admin. Ebru Adoglu-Jones, Supervisor II Leo Lease, Senior Financial Analyst Terri Brockmiller, Senior Financial Analyst Antonio Pisacreta, Senior Financial Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Mike McCabe, Undersheriff Melissa McClellan, Executive Lieutenant Gaia Piir, Fiscal Officer Matt Costello, Program Services Supervisor WATER RESOURCES COMMISSIONER Tim Prince, Chief Manager Mary Koeger, Civil Engineer II BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Wade Fleming Hugh D. Crawford David Woodward Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 November 1, 2018 APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Minutes were not available and will be approved at the next meeting. PRESENTATION OF THE AGENDA Fleming moved approval of the agenda, as presented. Supported by Kowall. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2019/FY 2020/FY 2021 CONTINGENCY REPORT There are no items on today’s agenda that impact the FY 2019 General Contingency balance of $300,000. The FY 2019 Classification and Rate Change balance will be decreased by $14,000 with the adoption of Item #8 on today’s agenda. The General Fund Equity Balance for FY 201 9 will be decreased by $100,000 with the adoption of items #17 and #18 on today’s agenda. Woodward moved to receive and file the Contingency Report. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the November 1, 2018 Finance Committee Meeting B. Clerk/Register of Deeds – 2019 Survey and Remonumentation Grant – Grant Application C. Sheriff’s Office – 25th Anniversary AAA Traffic Safety Grant Application D. Information Technology 2017/2018 Master Plan Quarterly Status Executive Summary E. Notice of Hearing: City of Pontiac – October 23, 2018 at 6:00 p.m. RE: Acceptance of Plant Rehabilitation District and Industrial Facilities Tax Exemption (IFT) Certificate for Peninsula Plastics Company, Inc., located at 1200 Auburn Road, Pontiac, MI 48342 Long moved to receive and file the Communications. Supported by Fleming. Motion carried on a voice vote. REGULAR AGENDA 1. SHERIFF’S OFFICE – FY 2018 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ACCEPTANCE The U.S. Department of Justice has awarded Oakland County, along with the City of Pontiac, $124,500 in grant funding for the period of October 1, 2017 through September 30, 2021. The County of Oakland, through a subrecipient agreement previously approved via MR #18305, will act as the fiduciary and lead agency for the entire grant. The City of Pontiac’s allocation is $97,789 , and they will use the funds to cover the cost of overtime hours worked under the Sheriff’s Office Law Enforcement Contract with Pontiac. The County’s allocation of $26,711 will be used to purchase Tasers. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 3 November 1, 2018 2. SHERIFF’S OFFICE – FY2018 BULLETPROOF VEST PARTNERSHIP (BVP) PROGRAM GRANT ACCEPTANCE The resolution authorizes the acceptance of $43,013.23 in grant funding from the U.S. Departm ent of Justice for the period of April 1, 2018 through March 31, 2020. The grant serves as reimbursement of costs incurred by the Sheriff’s Office for the purchase of approved bulletproof vests for deputies. Fleming moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 3. SHERIFF’S OFFICE – FISCAL YEAR 2019 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The resolution authorizes the acceptance of $634,425 in grant funding from the Michigan Department of State Police (MSP) – Office of Highway Safety Planning (OHSP) for the period of October 1, 2018 through September 30, 2019. The funds are used for the Secondary Road Patrol and Traffic Accident Prevention Program and provides continued funding for four (4) Special Revenue (SR) full-time eligible (FTE) Deputy II positions and one SR FTE Sergeant position in the Patrol Services Division. This year’s award represents a $67,671 decrease i n funding from last year’s award. Long moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – FY2019 TRAFFIC SAFETY ENFORCEMENT – GRANT ACCEPTANCE The resolution authorizes the acceptance of $28,512 in grant funding from the Transportation Improvement Association for the period of October 1, 2018 through September 30, 2019. The funds will be used to cover overtime hours related to alcohol and safety belt enforcement. Fleming moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 5. SHERIFFS OFFICE – 2018 MEDICATION-ASSISTED TREATMENT (MAT) PROGRAM INTERLOCAL AGREEMENT WITH OAKLAND COMMUNITY HEALTH NETWORK (OCHN) AND REIMBURSEMENT FOR INMATE CASEWORK SPECIALIST POSITION WORKING ON MAT PROGRAM AND JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM – AMENDMENT #1 FOR FY 2019 The resolution authorizes the approval of the Interlocal Agreement between the County of Oakland, the Oakland County Sheriff and the Oakland Community Health Network (OCHN) to receive reimbursement funding for FY 2019 Medication-Assisted Treatment (MAT) and Jail Alliance with Support (JAWS) programs for the period of October 1, 2018 through September 30, 2019. The MAT program provides services to inmates inside the jail for treating opioid use disorder, and the JAWS program assists the female jail population who are experiencing addiction problems by providing treatment services and coordinating with the Court for a community reintegration program. Since February 12, 2018, 1,152 inmates have been screened for the program, and 170 have gone through the program. Pursuant to the agreement, OCHN will reimburse the County in an amount not to exceed $78,155 to continue funding for one FTE Inmate Casework Specialist position to work with both programs. Taub moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 4 November 1, 2018 6. CLERK/REGISTER OF DEEDS – 2019 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is requesting authorization to accept a Michigan Department of Licensing and Regulatory Affairs grant in the amount of $393 ,382, which consists of $346,107.13 in current program costs and $47,274.87 as reimbursement to the Register of Deeds Automation Fund, which will clear the debt of $2,047,000 owed to the County from the late 1990s. The current program consists of the upda te of 65 centers and 36 corners. This is the 26th year of grant funding for this program. The funds provide partial reimbursement for one (1) General Fund/General Purpose (GF/GP) full-time eligible (FTE) Plat & Boundary Review Specialist. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent. 7. MR #18369 – PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – STEPP LEASE The Parks and Recreation Commission is seeking approval of the Lease Agreement between the County of Oakland and Aaron Stepp for a 1200-square foot house at 9489 Sashabaw Road, Clarkston, MI 48348, on the grounds of the Independence Oaks County Park. Mr. Stepp has been at this location for five (5) years, and he wishes to continue leasing the property. The term of the lease is five years beginning January 1, 2019 – December 31, 2023. Crawford moved approval of the attached suggested Fiscal Note. Suppor ted by Taub. Motion carried unanimously on a roll call vote. 8. HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS ASSOCIATION, REPRESENTI NG PROSECUTOR’S INVESTIGATORS The resolution approves the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Prosecutor and the Prosecutor’s Investigators Association. The bargaining unit represents about 9 Prosecutor’s Investigators. This is a three-year contract with an increase in wages of 2% for FY 2019, and a six - year step was added for this classification. For FY 2020 there is a 1% increase with a “me too,” and for FY 2021 there is a 1% increase with a “me too,” and they have agreed to a “me too” on benefits, including healthcare and retirement. Under the non-economic section of the contract there are modifications to language for Dues Check - Off, and a section for Defense and Indemnification was added to the contract. Long moved approval of the attached suggested Resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. 9. HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION, (OCDSA), REPRESENTING LAW ENFORCEMENT The resolution approves the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Sheriff and the Oakland County Deputy Sheriff’s Assoc iation Law Enforcement. This bargaining unit represents about 432 Law Enforcement employees. This is a three -year contract with an increase in wages of 2% for FY 2019. For FY 2020 there is a 2% increase with a “me too,” and then for FY 2021 there would be a 2% increase in wages or a “me too”, and they have agreed to a “me too” on health care benefits. For dental, the High Option will be increased from $1,250 to $1,500 effective January 1, 2019. Regarding Deferred Compensation, the County Employer match will be increased from $1,000 to $1,500 effective January 1, 2019; from $1,500 to $2,000 effective January 1, 2020; and from $2,000 to $2,500 effective January 1, 2021. The Physical Fitness incentive program will increase from $100 to $125 effective January 1, 2019, and there is language in the contract of how deputies can obtain that. Under the non-economic section of the contract there are modifications to language for Dues Check-Off, promotions and filling of vacancies, scheduling leave, shift changes /preferences and overtime. FINANCE COMMITTEE MINUTES Page 5 November 1, 2018 Fleming moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward absent. 10. HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION, (OCDSA), REPRESENTING CORRECTIONS AND COURT SERVICES The resolution approves the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Sheriff and the Oakland County Deputy Sheriff’s Association Corrections and Court Services. This bargaining unit represents about 350 Corrections and Court Ser vices employees. This is a three-year contract with an increase in wages of 2% for FY 2019. For FY 2020 there is a 2% increase with a “me too,” and then for FY 2021 there would be a 2% increase in wages or a “me too”, and they have agreed to a “me too” on health care benefits. For dental, the High Option will be increased from $1,250 to $1,500 effective January 1, 2019. Regarding Deferred Compensation, the County Employer match will be increased from $1,000 to $1,500 effective January 1, 2019; from $1,500 to $2,000 effective January 1, 2020; and from $2,000 to $2,500 effective January 1, 2021. Regarding the Retiree Health Savings Account, the County’s contribution will increase from $75 to $100 per pay period effective January 1, 2019; from $100 to $115 per pay period effective January 1, 2020; and from $115 to $125 per pay period effective January 1, 2021. The Physical Fitness incentive program will increase from $100 to $125 effective January 1, 2019, and there is language in the contract of how deputies can obtain that. Under the non-economic section of the contract there are modifications to language for promotions, filling of vacancies, scheduling leave, shift changes/preferences and overtime. Long moved approval of the attached suggested Resolut ion. Supported by Fleming. Motion carried unanimously on a roll call vote. 11. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2019 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION, AFFILIATED WITH IBEW LOCAL 58, AFL-CIO (O.C.E.U.) The resolution approves the proposed Collective Bargaining Agreement between the County of Oakland and the Oakland County Employees Union/IBEW. This bargaining unit represents about 363 employees. This is a one - year contract with an increase in wages of 2% for FY 2019 and a “me too” for employee benefits and retirement. Language changes were made for on-call pay and shift-exchange with a delayed start time after a 16-hour shift with Water Resources Commissioner employees. There are also modifications regarding management resp onsibility, grievance procedures, promotions and adoption by reference of relevant resolutions and personnel policies that are adopted by the Oakland County Board of Commissioners on or before September 30, 2018. Fleming moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 12. HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION The Human Resources Department is seeking approval of the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Health Department and the Michigan Nurses Association. This bargaining unit represents about 70 Public Health Nur ses. This is a three-year contract with an increase in wages of 2% for FY 2019. For FY 2020 there would be a wage reopener for this bargaining unit, and then for FY 2021 there would be a 1% increase in wages or a “me too”, and they have agreed to a “me too” on health care benefits and retirement. For the non-economic section of the contract there is a modification of language pertaining to Dues Check-Off. FINANCE COMMITTEE MINUTES Page 6 November 1, 2018 Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 13. HUMAN RESOURCES DEPARTMENT – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL, (GELC), REPRESENTING CHILDREN’S VILLAGE EMPLOYEES The Human Resources Department is seeking approval of the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County C hildren’s Village and the Government Employees Labor Council. This bargaining unit represents about 144 employees at Children’s Village. This is a three -year contract with an increase in wages of 2% for FY 2019. For FY 2020 there would be a wage reopene r for this bargaining unit, and then for FY 2021 there would be a 1% increase in wages or a “me too”, and they have agreed to a “me too” on health care benefits and retirement. For the non-economic section of the contract there is a modification of language pertaining to Dues Check-Off. Kowall moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #6 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUICIDE PREVENTION SERVICES The resolution approves Amendment #6 of the interlocal agreement between the County of Oakland and the Oakland Community Health Network for Suicide Prevention Services. This is the last year of a five -year contract, and the amendment consists of an increase of funding from $120,629 to $129,080, which is an increase of $8,451 from Fiscal Year 2018 funding. The period of the interlocal agree ment is from October 1, 2018 through September 30, 2019. The additional funds will be used for training for the Suicide Prevention Services program, which consists of recognizing the signs of suicide and intervention skills across Oakland County. Zack moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote. 15. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – OAKLAND SCHOOLS HOME VISITATION GRANT - ACCEPTANCE The resolution accepts a grant in the amount of $256,212 by the Michigan Department of Education under the Home Visitation Grant program for the period of October 1, 2018 through September 30, 2019. The funding will be used for the continuation of one (1) nurse and the addition of another Special Revenue (SR) nursing position, and it’s specifically tied to the expansion in the Nurse Family Partnership (NFP) program in the southern communities of the County. Taub moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 16. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2018 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is requesting approval of the Fourth Quarter 2018 Appropriation Transfer for development charges during the fourth quarter, which the Department of Information Technology has determined to be $1,028,416.73 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $749,708.27 and non-County agencies are $7,395.25 for the fourth quarter of 2018. The schedule provides detailed information of all charges to departments and non - FINANCE COMMITTEE MINUTES Page 7 November 1, 2018 County agencies from Information Technology. Kowall moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Zack absent. 17. MR #18350 – BOARD OF COMMISSIONERS – RENEWED PARTNERSHIP WITH OAKLAND SCHOOLS TO PREVENT SCHOOL BULLYING The resolution was introduced by Commissioners Gingell and Woodward to authorize the allocation of $50,000 to renew the partnership with Oakland Schools to provide anti-bullying training for educators/school administrators and to engage students and the community to promote awareness and understanding to combat bullying in schools. Woodward moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 18. MR #18351 – BOARD OF COMMISSIONERS – RENEWED PARTNERSHIP WITH OAKLAND HOPE TO PROVIDE HUMAN SERVICES ASSISTANCE FOR LOW INCOME INDIVIDUALS The resolution was introduced by Commissioners Gingell and Woodward to authorize the allocation of $50,000 to renew the partnership with Oakland Hope to provide human services, such as food or resale items, to low -income individuals. Woodward moved approval of the attached suggested Fiscal Note. Supported by Fleming. Motion carried unanimously on a roll call vote. 19. MANAGEMENT AND BUDGET – MANDATED MICHIGAN INDIGENT DEFENSE COMMISSION FUND The resolution approves the creation of a separate fund that is required to receive grant funds from the Michigan Indigent Defense Commission (MIDC). This fund will be used for the sole purpose of accepting grant funds from the MIDC, provided a grant contract is agreed to by all parties. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Ms. Sonkiss reminded the Commissioners that the next Finance meeting will be the last of the year, and Fiscal Services will be bringing forth the year-end report. There being no other business to come before the Committee, the meeting was adjourned at 10:57 a.m. _____________________________________ _____________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.