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HomeMy WebLinkAboutMinutes - 2018.11.27 - 37224 November 27, 2018 Chairperson Weipert called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Philip Weipert, Hugh Crawford , Gary McGillivray, Bill Dwyer, Janet Jackson COMMITTEE MEMBERS ABSENT WITH NOTICE: Doug Tietz OTHERS PRESENT : CENTRAL SERVICES/AVIATION DIVISION David VanderVeen, Director CLARK HILL, PLC John Axe, Bond Counsel COMPLIANCE OFFICE Pam Weipert, Compliance Officer FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, FPE Paul Zachos, Property Manager, FMO HUMAN RESOURCES Monica Buchholz , Analyst IT/CLEMIS Jeff Nesmith, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director PARKS AND RECREATION Melissa Prowse, Planning Supervisor BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Sr. Analyst Connie Srogi, Analyst Tracy Stolzenfeld , Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of October 30, 2018, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz Janet Jackson PHILIP WEIPERT Chairperson HUGH CRAWFORD Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Page 2 November 27, 2018 APPROVAL OF THE AGENDA Crawford moved approval of the agenda, as presented. Supported by Jackson. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. CENTRAL SERVICES DEPARTMENT/AVIATION AND TRANSPORTATION DIVISION - POSITION CREATION The Aviation and Transportation Division is seeking approval of the creation of a Maintenance Laborer position for the Oakland/Southwest Airport. The current contract with the maintenance company is expiring December 31, 2018, and a rate increase is expected upon a contract renewal . The added position will help manage the airport r ather than utilizing a contractor. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. Jackson moved to directly refer the resolution to the Human Resources and Finance Committees. Supported by Dwyer. Motion to refer carried on a voice vote. 2. PARKS AND RECREATION – LAND DONATION BARTKUS PARCEL ADDED TO ADDISON OAKS COUNTY PARK Parks and Recreation is seeking acceptance of a donated parcel of land from Chuck Bartkus to add to Addison Oaks property. Ms. Prowse provided a map of the Addison Oaks County Park. This parcel is one of two pieces of property being donated. The Chase parcel (Item #3) is contiguous to this parcel, for a total of 4.1 acres. The acreage is a quiet area of high-quality wetland, which is attached to Miller Lake. This item has completed the Automatic Direct Referral process. Crawford moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Tietz absent. 3. PARKS AND RECREATION – LAND DONATION CHASE PARCEL ADDED TO ADDISON OAKS COUNTY PARK Parks and Recreation is seeking acceptance of a donated parcel of land from Cheryl Chase to add to Addison Oaks property . Ms. Chase resides out of state and is Mr. Bartkus’ sister. The donation of parcels is being done for tax reasons. The owners’ intent is to donate both parcels Planning and Building Committee Page 3 November 27, 2018 simultaneously. The property was never used or developed. Mi ller Lake is a large pond and an overlook boardwalk could be built in the future. This item has completed the Automatic Direct Referral process. McGillivray moved to recommend approval of the attached suggested reso lution. Supported by Crawford. Motion carried unanimously on a roll call vote with Tietz absent. VICE CHAIRPERSON CRAWFORD ASSUMED THE CHAIR AT 9:45 A.M. 4. COMPLIANCE OFFICE/FACILITIES PLANNING & ENGINEERING – CONSTRUCTION OF A NEW AUDITING OFFICE & CONFERENCE ROOM The Compliance Office an d Facilities Planning & Engineering are seeking approval of a resolution for the construction of an auditing office and conference room at the E xecutive Office Building. The proposal is to convert the conference room area to auditing offices. The new offices will consolidate the department staff to one floor. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. McGillivray moved to directly refer the resolution to the Finance Committee. Supported by Dwyer. Motion to refer carried on a voice vote. CHAIRPERSON WEIPERT RESUMED THE CHAIR AT 9:48 A.M. 5. INFORMATION TECHNOLOGY/FACILITIES PLANNING & ENGINEERING – INFORMATION TECHNOLOGY CLEMIS REMODELING PROJECT The Sheriff’s Office and Facilities Planning and Engineering are requesting approval of the Information Technology CLEMIS Remodeling Project. This remodeling has been planned for over a year and will help to provide better operations and security. The funds are in the Capital Improvement Program (CIP) budget and CLEMIS will help fund the project. The project cost is $778,556. The department continues to grow, requiring the need for extra office space. Dwyer moved to report to the Finance Committee to recommend approval of the attached suggested resolution and that the County’s annual contractors be used for all materials and labor on this project. The Committee further recommends funding f or the total project cost of $778,556, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. Planning and Building Committee Page 4 November 27, 2018 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – FACILITIES MANAGEMENT COMMON OFFICE AREA REMODELING PROJECT Facilities Planning and Engineering is requesting approval of the Facilities Management Common Office Area Remodeling Project. The project is in the Capital Improvement Program for this year. The project cost is $100,000. The remodeling will update office space, increase efficiency, address issues and provide additional meeting space. Crawford moved to report to the Finance Committee to recommend approval of the attached suggested resolution and that the County’s annual contractors be used for all materials a nd labor on this project. The Committee further recommends funding for the total project cost of $100,000, including contingency, be approved. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT – RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE THE NEW RETROFITTING OF COUNTY BUILDINGS TO ADD SECURITY, LIFE SAFETY, FIRE SUPPRESSION AND BARRIER FREE SYSTEMS Facilities Management is seeking approval of the notice of intent to finance bonds in an amount not to exceed $37 million for the updating of County buildings . The proposed enhancements are for life safety, security, fire suppression and barrier-free systems. The total of $37 million will be allocated, with $33 million in bonds and the remainder for bonding costs. Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Tietz absent. Jackson moved to directly refer the resolution to the Finance Committee. Supported by Crawford. Motion to refer carried on a voice vote. 8. FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE A LEASE WITH LEADER DOGS FOR THE BLIND Facilities Management is seeking authorization t o negotiate a lease with the Leader Dogs for the Blind. The property formerly occupied by the Animal Shelter and Pet Adoption Center at 1700 Brown Road is currently vacant and being used by the Sheriff’s Office for training purposes. Leader Dogs for the Blind of Rochester has expressed an interest in leasing the facility. The lease process will commence with approval and any negotiated agreement will be presented for approval. Dwyer moved to authorize Facilities Management to negotiate a lease with the Leader Dogs for the Blind for the former Animal Shelter location , 1700 Brown Road, Auburn Hills . Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Page 5 November 27, 2018 9. FACILITIES MANAGEMENT /PARKS AND RECREATION – AUTHORIZATION TO NEGOTIATE EXCHANGE OF LAND INDEPENDE NCE OAKS NORTH Facilities Management and Parks and Recreation are seeking authorization to negotiat e for the exchange of land at Independence Oaks North. Mr. Zachos provided background information regarding the property and stated that the Bailey House h as a rich history. Mr. Zachos explained the details of the Clarkston Schools Construction Tech program and how the exch ange of land would benefit all of those involved. Crawford moved to authorize Facilities Management to negotiate exchange of land at Independence Oaks North. Supported by McGillivray. Motion carried on a voice vote. COMMUNICATIONS A. 2018 Capital Improvement Program – April, May, June, July, August & September 2018 B. Building Authority Minutes – September 12, 2018 & October 10, 2018 McGillivray moved to receive and file the Communications item s. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:28 a.m. _____________________________________ ___________________________________ Tracy Stolzenfeld , Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.