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HomeMy WebLinkAboutMinutes - 2018.11.28 - 37226 November 28, 2018 Chairperson Hoffman called the meeting of the Human Resources Committee to order at 1:32 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Bob Hoffman, Adam Kochenderfer, David Bowman, Thomas Middleton, Philip Weipert, Helaine Zack COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT CENTRAL SERVICES/AVIATION Cheryl Bush, Airport Manager COUNTY EXECUTIVE Gerald Poisson, Deputy County Executive Malcolm Brown, Deputy County Executive HEALTH AND HUMAN SERVICES Leigh-Anne Stafford, Health Officer HUMAN RESOURCES Jordie Kramer, Director Silvia Frank, Retirement Administrator Heather Mason, Supervisor Kristy Slosson, Manager Carly Webster, HR Analyst, Retirement Monica Buchholz, HR Analyst Hailey Seguin, HR Analyst SHERIFF’S OFFICE Mike McCabe, Undersheriff Gaia Piir, Chief Fiscal Officer CENTRAL MICHIGAN UNIVERSITY Fred Kaiser, Associate Director Marcus Matthews, Sr. Associate Director BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Connie Srogi, Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Hoffman led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Helaine Zack BOB HOFFMAN Chairperson ADAM KOCHENDERFER Vice Chairperson DAVID BOWMAN Minority Vice Chairperson HUMAN RESOURCES COMMITTEE Page 2 November 28, 2018 APPROVAL OF THE PREVIOUS MINUTES Weipert moved approval of the previous minutes of October 31, 2018, as printed. Supported by Middleton. Motion carried on a voice vote. APPROVAL OF THE AGENDA Middleton moved approval of the agenda, as presented. Supported by Weipert. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. 52/1 DISTRICT COURT (NOVI) – DELETE TWO PTNE COMMUNITY SERVICE OFFICER POSITIONS AND CREATE ONE FTE COMMUNITY SERVICE OFFICER POSITION The 52nd District Court in Novi currently has two part-time positions that supervise the community service program that they have through their court, which offers an alternative to jail. The resolution approves the deletion of two part-time positions and the creation of one full-time Community Services Officer. The resolution additionally approves the adjustment of the Alternative Services Program fee charged to participants from $15/day to $25/day, which is anticipated to offset the costs for the new position. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 2. CENTRAL SERVICES DEPARTMENT/AVIATION AND TRANSPORTATION DIVISION – POSITION CREATION Central Services/Aviation is requesting approval of the creation of one position at the Oakland/Southwest Airport. For the past six (6) years they have been using a management company, and the contract expires on December 31, 2018. After reviewing its operations, the Central Services Department Aviation and Transportation Division has determined that it would be cost effective and advantageous to add a full-time eligible (FTE) Maintenance Laborer to improve the level of facilities oversight, efficiency and quality of service at the Oakland/Southwest Airport. The creation of the position will be partially offset by the expiration of the contract, and the remaining cost will be covered by the Airport Fund. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 3 November 28, 2018 3. COUNTY EXECUTIVE DEPARTMENT – CREATE NEW POSITION TO SUPPORT GREAT LAKES WATER AUTHORITY ACTIVITIES The resolution approves the creation of one (1) General Fund/General Purpose (GF/GP) full-time eligible Accountant IV position, Salary Grade 14, to provide professional and technical level support to the Oakland County Great Lakes Water Authority Board appointee. The position would be within the Oakland County Executive Department, Administration Division. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – MICHIGAN FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE The resolution accepts a grant in the amount of $25,000 from the Michigan Fitness Foundation (MFF) for the period of October 1, 2018 through September 30, 201 9. This grant award reflects a decrease in funding of $25,000 from FY 2018, because it is focused on exclusively the City of Pontiac, and only one staff member is needed to work on this grant project. The resolution approves the deletion of one part-time, non-eligible Public Health Educator I position and the continuation of one part-time, non- eligible Public Health Educator II position. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2019 THROUGH DECEMBER 31, 2021 The Sheriff’s Office is seeking approval of contract rates for the period of January 1, 2019 through December 31, 2021, for communities that contract with the Sheriff’s Office for policing services. In addition, the resolution approves the creation of one Technical Assistant position within the Sheriff’s Office Emergency Response & Preparedness Division Records Unit. Weipert moved to report to recommend approval of the attached resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 6. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2019 – DECEMBER 31, 2021 The Charter Township of Independence has requested to add one (1) Deputy II (no-fill/no vehicle) position. The resolution approves the law enforcement services agreement with the Charter Township of Independence with the addition of one full-time Deputy II position in the Patrol Services Division for the period of January 1, 2019 – December 31, 2021. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 4 November 28, 2018 7. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2019 – DECEMBER 31, 2021 At the request of the Charter Township of Brandon, the resolution approves the law enforcement services agreement with the Charter Township of Brandon to add one full-time Deputy II and to change the existing Detective Sergeant to a Patrol Sergeant. To support the additional position, one four-wheel drive marked vehicle with mobile radio, prep radio, MDC and Video Camera will be added to the County fleet. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Kochenderfer. Motion carried unanimously on a roll call vote. 8. HUMAN RESOURCES DEPARTMENT – AGREEMENT WITH CENTRAL MICHIGAN UNIVERSITY FOR TUITION DISCOUNT Central Michigan University has requested to partner with the County of Oakland by offering certain programs at a discounted tuition rate for County employees, their spouses and dependents. Qualified participants would receive a 15% discounted tuition rate for most online programs and/or for those face - to-face programs offered at CMU satellite locations. The Human Resources Department is seeking approval of a Memorandum of Agreement between CMU and the County to set forth the understanding of the Parties and to establish the terms and conditions of the Education Partner Program. Weipert moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 9. HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.2 EXTENSION The Human Resources Department is requesting authorization to extend the exception to Merit Rule 2.2. In 2016, the Human Resources Department had requested permission to enter into an agreement with the Management Advisory Group to conduct a classification and compensation study on all non- represented classifications with Oakland County. At this time last year, the Human Resources Department was reviewing the Job Evaluation Questionnaires. In January of this year the Human Resources Department requested approval of an extension provision of Merit Rule 2.2, to suspend salary grade review requests during this process. The Human Resources Department is still gathering and reviewing information received from the Job Evaluation Questionnaires and is now requesting an extension of that suspension until December 31, 2019. The results are anticipated to be available by the end of the 2nd quarter of 2019, at which time the Human Resources Department will bring the results to the Board for approval. Kochenderfer moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 10. RETIREMENT AND DEFERRED COMPENSATION BOARD – AMENDING THE RETIREMENT PLAN DOCUMENTS AND STATING THE COMPOSITION AND QUALIFICATIONS OF THE OAKLAND COUNTY RETIREMENT AND DEFERRED COMPENSATION BOARD The resolution authorizes an amendment to Article 14, Section 14.2 of the Defined Contribution Plan; Section 41 of the Defined Benefit Plan; and Article II, Section 2.5 of the Deferred Compensation Plan to remove the definition of the Retirement Board composition from the plan documents. Any future changes to the composition of the Retirement Board will be handled via resolution. HUMAN RESOURCES COMMITTEE Page 5 November 28, 2018 Weipert moved approval of the attached suggested resolution. Supported by Bowman. Motion carried unanimously on a roll call vote. 11. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section Vl-H-1 of Merit System Resolution #08119, the Human Resources Department is requesting the extension of 32 Eligibility Lists for an additional six (6) months. Kochenderfer moved approval of the extension of the requested Eligibility Lists. Supported by Middleton. Motion carried on a roll call vote with Bowman voting no. COMMUNICATIONS A. Position Change Summary – FY 2019 B. Retirement Board Minutes – September 20, 2018 C. HR Department – Report on Supplementary Incentive Usage for 2018 Weipert moved to receive and file the Communications item. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:25 p.m. _______________________________________ __________________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.