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HomeMy WebLinkAboutMinutes - 2019.01.30 - 37237 January 30, 2019 Chairperson Zack called the meeting of the Finance Committee to order at 9:31 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Helaine Zack, Gwen Markham, Tom Middleton, Nancy Quarles, Gary McGillivray, Angela Powe ll, William Miller, Christine Long, Eileen Kowall COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT CLERK/REGISTER OF DEEDS Lisa Brown, Clerk/Register of Deeds Joe Rozell, Director, Elections COMPLIANCE OFFICE Scott Guzzy, Purchasing Admin. CORPORATION COUNSEL Joellen Shortley, Deputy Director ECONOMIC DEVELOPMENT/COMM. AFFAIRS Dan Hunter, Deputy Director Michael McCready, Deputy Director HEALTH AND HUMAN SERVICES Kathy Forzley, Director Leigh-Anne Stafford, Health Officer Jody Overall, Manager, Children’s Village HUMAN RESOURCES Lori Taylor, Deputy Director INFORMATION TECHNOLOGY Mike Timm, Director Jeff Nesmith, CLEMIS Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director EQUALIZATION David Hieber, Equalization Officer FISCAL SERVICES Lynn Sonkiss, Fiscal Services Officer PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Gaia Piir, Fiscal Officer TREASURER’S OFFICE Jody DeFoe, Chief Deputy Treasurer WATER RESOURCES COMMISSIONER Ben Lewis, Manager Amy Ploof, Engineer Kelsey Cooke, Legal Counsel CITY OF NOVI Pete Auger, City Manager Victor Cardenas, Asst. City Manager BOARD OF COMMISSIONERS Chris Ward, Administrative Director Michael Andrews, Senior Analyst Pamela Worthington, Committee Coordinator Megan Sellers, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Zack led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858-0100 FAX (248) 858-1572 FINANCE COMMITTEE Helaine Zack, Chairperson Nancy Quarles Gary McGillivray Angela Powell William Miller Christine Long Eileen Kowall GWEN MARKHAM Vice Chairperson TOM MIDDLETON Minority Vice Chairperson FINANCE COMMITTEE MINUTES Page 2 January 30, 2019 APPROVAL OF THE MINUTES FROM PREVIOUS MEETING Miller moved approval of the minutes of November 29, 2018, as presented. Seconded by Long. Motion carried on a voice vote. APPROVAL OF THE AGENDA Chairperson Zack indicated that Item #4, “Board of Commissioners – Proposed City of Novi Corridor Improvement Authority Tax Capture” will be moved up on the agenda as the 1st item on the Regular Agenda. McGillivray moved approval of the agenda, as amended. Seconded by Quarles. Motion carried on a voice vote. PUBLIC COMMENT Chairperson Zack welcomed all to the Finance Committee for the new Board of Commissioners’ term. COMMUNICATIONS A. FY 2019 – FY 2021 Contingency Report B. County Executive Compliance Office/Purchasing – Contract Exception Report for the January 30, 2019 Finance Committee Meeting C. Prosecuting Attorney – 2019 Crime Victim Rights Grant Application Amendment D. Sheriff’s Office – 2019 Marine Safety Program Grant Application E. December 12, 2018 Letter to Patricia Coates from Lyndsay Stephens Regarding 911 Compliance Review of Oakland County Public Safety Answering Points (PSAPs) Final Report Miller moved to receive and file the Communications. Seconded by Long. Motion carried on a voice vote. REGULAR AGENDA 4. BOARD OF COMMISSIONERS – PROPOSED CITY OF NOVI CORRIDOR IMPROVEMENT AUTHORITY TAX CAPTURE The resolution recommends that the County revise its prior decision to exempt taxes from capture by the Novi Corridor Improvement Authority (CIA) and attempt to negotiate a contract, through its Corporation Counsel. Markham moved to recommend approval of the attached suggested resolution. Seconded by Long. Motion carried unanimously on a roll call vote with Powell absent. 1. TREASURER’S OFFICE – BOARD OF COMMISSIONERS APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFIED TAXPAYERS THROUGH APRIL 30, 2019 The Treasurer’s Office is seeking approval of an annual request to waive all County interest and fees (for the 2018 property tax collections) through April 30, 2019, for eligible taxpayers who have qualified at their city or township for a local exemption under Section 211.59(3) of Michigan Compiled Laws. Quarles moved to recommend approval of the attached suggested resolution. Seconded by McGillivray. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE MINUTES Page 3 January 30, 2019 2. MR #19018 – BOARD OF COMMISSIONERS – ASSISTANCE FOR OAKLAND COUNTY RESIDENTS SUFFERING FROM A FOOD EMERGENCY DUE TO THE FEDERAL GOVERNMENT SHUTDOWN The resolution was introduced by Commissioner Woodward to authorize $1 million from the General Fund Unassigned Fund Balance Account to assist Oakland County residents who are suffering from a food emergency due to the Federal government shutdown. Miller moved to report to recommend approval of the attached suggested resolution. Seconded by Quarles. Middleton moved to postpone consideration of this resolution until the next Finance Committee meeting. Seconded by Kowall. FINANCE COMMITTEE VOTE TO POSTPONE: AYES: Middleton, Long and Kowall (3) NAYS: Markham, Quarles, McGillivray, Powell, Miller, Zack (6) Motion to postpone failed for lack of a majority vote. Miller moved to report to recommend amending the resolution by adding the following paragraphs after the NOW THEREFORE BE IT RESOLVED paragraph: BE IT FURTHER RESOLVED to transfer the $1,000,000 from General F und Unassigned Fund Balance account to a Federal Shutdown Food Emergency Response Assigned Fund Balance account. BE IT FURTHER RESOLVED no budget amendment is required at this time. Seconded by Kowall. Motion to amend carried on a roll call vote with Middleton and Long voting no. Main motion, as amended, carried on a roll call vote with Middleton and Long voting no. 3. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 1200 AUBURN ROAD – CITY OF PONTIAC PROJECT The resolution authorizes the adoption of a Brownfield Redevelopment Plan in the City of Pontiac for a site at 1200 Auburn Road. The property has been deemed “functionally obsolete” under state statute, and the property will be environmentally restored pursuant to Oakland County Brownfield Redevelopment Authority (OCBRA) by -laws and Section 13 of Public Act 381 of the State of Michigan. Peninsula Holdings II, LLC will assume eligible activity development costs in a not-to-exceed amount of $349,157, which will be reimbursed by the Oakland County Brownfield Redevelopment Authority (OCBRA) from tax capture. A public hearing will be held on February 7, 2019, at 9:30 a.m., in the Oakland County Board of Commissioners’ Auditorium. McGillivray moved to report to recommend approval of the attached suggested resolution. Seconded by Miller. Motion carried unanimously on a roll call vote. 5. PRESENTATION – MANAGEMENT & BUDGET DEPARTMENT Ms. Sonkiss gave a brief overview of the long-term financial planning process as well as current and upcoming projects such as the Workday project, which is estimated to take about two (2) years to complete. Mr. Hieber gave a brief overview of information he provided to the Commissioners, includ ing a book titled “Oakland County Equalization Overview”, a brochure titled “A Guide to Your 2019 Property Taxes and…Proposal A” and a spreadsheet titled “Tax Increment Finance (TIF) Plans Capturing Oakland County Millages.” Ms. Sonkiss gave a brief overview of the budget development process , including the responsibilities of Fiscal Services. FINANCE COMMITTEE MINUTES Page 4 January 30, 2019 MARKHAM ASSUMED CHAIR AT 11:07 A.M. ZACK RESUMED CHAIR AT 11:08 A.M. McGillivray moved to receive and file the book titled “Oakland County Equalization Overview”, a brochure titled “A Guide to Your 2019 Property Taxes and…Proposal A” and a spreadsheet titled “Tax Increment Finance (TIF) Plans Capturing Oakland County Millag es.” Seconded by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Quarles moved to adjourn the meeting. S econded by Powell. Motion carried on a voice vote. There being no other business to come before the Committee, the meeting was adjourned at 11:37 a.m. _____________________________________ _____________________________ Pamela Worthington, Committee Coordinator Chris Ward, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.