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Home My WebLink AboutMinutes - 2019.06.05 - 37268Nancy Quarles Gary McGillivray Angela Powell William Miller Christine Long Eileen Kowall June 5, 2019 Chairperson Zack called the meeting of the Finance Committee to order at 9:32 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. MEMBERS PRESENT: Helaine Zack, Gwen Markham, Thomas Middleton, Nancy Quarles, Gary McGillivray, Angela Powell, William Miller, Christine Long, Eileen Kowall MEMBERS ABSENT WITH NOTICE: None PLEDGE OF ALLEGIANCE Chairperson Zack led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF MINUTES Markham moved approval of the minutes of May 15, 2019, as presented. Seconded by Miller. Motion carried. APPROVAL OF AGENDA Chairperson Zack indicated that the following item will be added to the agenda as Item #1, “Bicentennial Executive Committee Budget for 2019-2021.” Miller moved approval of the agenda, as amended. Seconded by McGillivray. Motion carried. PUBLIC COMMENT None. COMMUNICATIONS A. FY 2019 – FY 2021 Contingency Report B. Economic Development and Community Affairs Department – Community & Home Improvement Division – Program Year (PY) 2019/2020 Housing Education Program – Grant Application C. Sheriff’s Office – 2019 Intensity Drug Trafficking Areas (HIDTA) Reimbursement Funding for Forensic Lab Technician Firearms Positions – Grant Acceptance D. Sheriff’s Office – FY 2020 Auto Theft Prevention Authority Grant (ATPA) Application OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 FINANCE COMMITTEE Helaine Zack, Chairperson Gwen Markham, Vice Chairperson Thomas F. Middleton Minority Vice Chairperson Finance Committee Page 2 June 5, 2019 E. Circuit Court – FY 2020 Michigan Drug Court Grant Program (MDCGP) – Adult Treatment Court – Application F. Circuit Court – FY 2020 Michigan Drug Court Grant Program (MDCGP) – Juvenile Drug Court – Application G. Circuit Court – FY 2020 Michigan Veterans Treatment Court Grant Program – Application H. 52-2 District Court (Clarkston) – FY 2020 Michigan Drug Court Grant Program (MDCGP) – Application I. 52-4 District Court (Troy) – FY 2020 Michigan Drug Court Grant Program (MDCGP) – Application J. Notice of Hearing: City of Pontiac – May 21, 2019 at 6:00 p.m. RE: Request for an Obsolete Property Rehabilitation (OPRA) Exemption Certificate for 50 Wayne Street, Pontiac, MI 48342 Parcel Number 14-29-433-003 Miller moved to receive and file the Communications. Seconded by Markham. Motion carried. REGULAR AGENDA 1. BICENTENNIAL EXECUTIVE COMMITTEE – APPROVAL OF BICENTENNIAL EXECUTIVE COMMITTEE BUDGET FOR 2019-2021 Quarles moved to report to recommend approval of the attached suggested resolution. Seconded by Miller. Quarles moved to report to amend the resolution, as follows: 1. Amend the Title, as follows: IN RE: BICENTENNIAL EXECUTIVE COMMITTEE – APPROVAL OF BICENTENNIAL EXECUTIVE COMMITTEE BUDGET FOR 2019-2021 FUNDING OF PROJECT MANAGEMENT FOR OAKLAND COUNTY 2020 BICENTENNIAL CELEBRATION 2. Amend the 5th WHEREAS Statement, as follows: WHEREAS recognizing the urgency to begin the planning process, the Bicentennial Executive Committee is requesting approval of one-time funding for project management, website design and content, branding, and other administrative office expenditures such as printing, materials, postage, etc.; and presenting a two-part Expenditure budget: Operating and Capital Improvements; and 3. Amend the 6th WHEREAS Statement, as follows: WHEREAS the Bicentennial Executive Committee will seek additional is recommending the initial funding resources for balancing the Capital Improvements budget be identified through fund-raising efforts to offset any Partnerships, Education & Research, Independent Events, and Legacy expenditures; and 4. Delete the following 7th WHEREAS Statement: WHEREAS should the fund-raising efforts be insufficient toward balancing the Capital Improvements budget, then available funding will be requested by the Executive Committee from the County General Fund to complete the Bicentennial Celebration; and Finance Committee Page 3 June 5, 2019 5. Amend the 8th WHEREAS Statement, as follows: WHEREAS the Bicentennial Executive Committee requests that the Oakland County Board of Commissioners approves the Bicentennial Executive Committee Budget and appropriate one- time funding for the Operating activities to commence the Bicentennial celebrations for Oakland County. 6. Amend the NOW THEREFORE BE IT RESOLVED Statement, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Bicentennial Executive Committee budget and authorizes a one-time appropriation of up to $231,200 $134,800 for FY 2019 in support of planning the Operating activities of the Oakland County Bicentennial celebration. 7. Amend the 1st BE IT FURTHER RESOLVED Statement, as follows: BE IT FURTHER RESOLVED the Bicentennial Executive Committee will report back to the Finance Committee, every quarter, on the financial, planning and celebration activities. have the option to seek approval, through a separate resolution, for additional County resources in association with the Capital Improvements expenditures should there be insufficient funding resources available. 8. Amend the 2nd BE IT FURTHER RESOLVED Statement, as follows: BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the one-time transfer of funding in up to the amount of $231,200 $134,800 for FY 2019 from the General Fund Unassigned Fund Balance (G/L Account #384100) for the Oakland County Bicentennial Celebration to the General Fund Special Projects line item within the Board of Commissioners’ department budget as detailed below: GENERAL FUND #10100 (G/L Account #384100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $231,200 $134,800 Total Revenue $231,200 $134,800 Expenditures 5010101-180030-731822 Special Projects $231,200 $134,800 Total Expenditures $231,200 $134,800 Seconded by Markham. Motion carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 2. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2019 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Long moved to recommend approval of the attached suggested resolution. Seconded by Miller. Motion carried unanimously on a roll call vote. Finance Committee Page 4 June 5, 2019 3. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – 2019 – 2022 EQUALIZATION DIVISION ASSISTANCE SERVICES CONTRACTS WITH LOCAL COMMUNITIES Quarles moved to recommend approval of the attached suggested resolution. Seconded by Kowall. Motion carried unanimously on a roll call vote. 4. TREASURER’S OFFICE – AUTHORIZED DEPOSITORIES FOR PUBLIC FUNDS McGillivray moved to recommend approval of the attached suggested resolution. Seconded by Miller. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2020 Long moved approval of the attached suggested resolution. Seconded by Kowall. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Commissioner Middleton inquired about the background of the Women’s Suffrage Ad Hoc Committee. There being no further business to come before the Committee, the meeting adjourned at 10:16 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.