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HomeMy WebLinkAboutMinutes - 2019.11.12 - 37312 November 12, 2019 Chairperson Quarles called the meeting of the Legislative Affairs and Government Operations Committee to order at 9:35 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. MEMBERS PRESENT: Nancy Quarles, Kristen Nelson, Marcia Gershenson, Penny Luebs, Shelley Goodman Taub MEMBERS ABSENT WITH NOTICE: Michael Gingell PLEDGE OF ALLEGIANCE Chairperson Quarles led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE MINUTES Taub moved approval of the minutes of October 28, 2019, as presented. Seconded by Nelson. Motion carried. PUBLIC COMMENT None. COMMUNICATIONS A. Better with Breakfast – Quarter 3 Summary Report B. Memorandum regarding Appointments – End-of-the-Year, Mid-Term Considerations Nelson moved to receive and file the Communications. Seconded by Luebs. Motion carried. REGULAR AGENDA 1. MR #19369 – BOARD OF COMMISSIONERS – AUTHORIZING OAKLAND COUNTY ART INSTITUTE AUTHORITY MILLAGE QUESTION TO BE PLACED ON MARCH 20, 2020 ELECTION BALLOT Nelson moved to report to recommend approval of the attached suggested resolution. Seconded by Luebs. Motion carried on a roll call vote with Taub voting no and Gingell absent. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE Nancy Quarles, Chairperson Marcia Gershenson Penny Luebs Shelley Goodman Taub KRISTEN NELSON Vice Chairperson MICHAEL GINGELL Minority Vice Chairperson Legislative Affairs and Government Operations Committee Page 2 November 12, 2019 2. CLERK/REGISTER OF DEEDS – 2020 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE Taub moved to recommend approval of the attached suggested resolution. Seconded by Nelson. Motion carried unanimously on a roll call vote with Gingell absent. 3. BOARD OF COMMISSIONERS – FISCAL YEARS 2019, 2020 AND 2021 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION AFFILIATED WITH INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 58, AFL-CIO (OCEU) Gershenson moved to recommend approval of the attached suggested resolution. Seconded by Luebs. Motion carried unanimously on a roll call vote with Gingell absent. 4. MR #19250 – BOARD OF COMMISSIONERS – ADOPTION OF NON-DISCRIMINATION POLICY FOR OAKLAND COUNTY Nelson moved to report to recommend approval of the attached suggested resolution. Seconded by Gershenson. Nelson moved to report to amend the resolution, as follows: 1. Amend the resolution by inserting the following language as the 3rd BE IT FURTHER RESOLVED: BE IT FURTHER RESOLVED that the “Non-Discrimination Policy” shall be effective 90 days following its adoption by the Board of Commissioners and approval by the County Executive. 2. Amend Attachment A of the resolution, as follows: Attachment A COUNTY OF OAKLAND NON-DISCRIMINATION POLICY SECTION I. GENERAL PROVISIONS Authority: This Policy is adopted and approved by the Oakland County Board of Commissioners. It shall apply to all County departments, boards, commissions and employees of Oakland County. Purpose of Policy: The County of Oakland (hereinafter “County”) assures that no individual or entity shall be subjected to discrimination or harassment on the grounds of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status, or any other legally protected status under federal and state laws be denied the benefits of, or be otherwise subjected to discrimination, harassment or retaliation for employment, or under any program, activity or service. This policy applies to all County departments, boards, commissions, employees or other agencies Legislative Affairs and Government Operations Committee Page 3 November 12, 2019 within Oakland County, including providers/vendors, or individuals performing work and/or services for Oakland County. Employment: Oakland Violations: Violations of this Policy may result in disciplinary action, termination of a Contract and/or other remedies provided by law, including dismissal from County employment or County assignment. SECTION II. EMPLOYMENT: The County is committed to provide an Equal Employment Opportunity to all individuals, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. This policy Policy applies to recruitment, hiring, training, promotion, salary decisions, work environment, as well as other terms and conditions of employment. As such, all employees All County Employees, applicants, and other contractors Contractor Employees are protected from coercion, intimidation, harassment, retaliation or discrimination in performing their duties or exercising their rights under federal and state laws. “County Employee(s)” means full and part-time employees of the County, elected and appointed officials. As used in this section “Contractor Employees” means employees of County Contractors who are working on site at the County. Questions or concerns by County Employees regarding treatment under this policy section of the Policy may be directed to your immediate supervisor , division manager, or department head, if feasible. However, any complaints may be brought to the attention of the Labor Relations/Equal Employment Opportunity Unit in the Human Resources Department (248-858-0539). Such complaints will be investigated promptly in accordance with established Human Resources Department procedures. Questions or concerns by Contractor Employees regarding treatment under this section by County Employees shall be directed to the Compliance Office Purchasing Unit. There shall be no retaliation taken against individuals reporting their concerns under this Policy to the County. All employees County Employees and contractors Contractor Employees are expected to conduct themselves in a manner that will ensure compliance with County policies and promote a work environment free from illegal discrimination or harassment. To abuse the dignity of anyone through racial, sexual, ethnic slurs, or other objectionable remarks or conduct is a violation of County policy this Policy. SECTION III. COUNTY PROCUREMENT / CONTRACTING: County Procurement /Contracting: A contracts issued by a department board, commission, or agency of this County shall include in any contract with another person or entity a requirement that the person or entity, and any subcontractor under the contract, shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. This language may Legislative Affairs and Government Operations Committee Page 4 November 12, 2019 be modified subject to the following: 1) approval by the County Executive or their designee, of modified non-discrimination language that meets the intent of the policy, 2) inclusion of the modified non-discrimination language into the contract, and 3) notification to the Board of Commissioners of the modified language, in a timely manner to be forwarded to the appropriate liaison committee(s) as a communications item. This policy Policy applies to contracts for the purchase of, the contracting for, and the providing of supplies, materials, services, insurance, utilities, third-part financing, equipment, printing, and all other items as needed by county departments and agencies, including contracts for construction, alteration, repair, or demolition of a facility. This requirement does not apply to contracts where the County is not able to modify the contractor’s standard terms such as end user and software licenses, technology use agreements and on-line services provided free of charge. County Grant and Loan Programs: A department, board, commission, or agency of this County shall include in any agreement for the provision of a grant or loan involving federal or state funds to another person or entity a requirement that the person or entity, any contractor of the person or entity, subcontractor of the contractor, or sub-recipient of the grant or loan, shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color , religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position. Provision of County Services: SECTION IV. PROVISION OF COUNTY SERVICES: All Oakland County services, programs, facilities and assistance are available to all individuals and entities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status, unless a federal or state law mandates contrary action. Seconded by Gershenson. Main motion, as amended, carried unanimously on a roll call vote with Gingell absent. 5. MR #19349 – BOARD OF COMMISSIONERS – ELECTION DAY IN NOVEMBER AS AN OFFICIAL COUNTY HOLIDAY FOR OAKLAND COUNTY EMPLOYEES Gershenson moved to report to recommend approval of the attached suggested resolution. Seconded by Luebs. Nelson moved to report to amend the resolution, as follows: 1. Insert the following language as the 1st BE IT FURTHER RESOLVED: BE IT FURTHER RESOLVED on the Election Day in November, even years, the County Clerk Elections employees who are required to work on election day, will receive one (1) additional Floating Holiday to compensate for working on the Election Day holiday provided to other County employees. They will be compensated at the regular overtime rate for the hours worked on the Election Day in November in even years. Requirements Legislative Affairs and Government Operations Committee Page 5 November 12, 2019 for union represented employees to work on Election Day in November, even years, will be addressed through the negotiation process. 2. Insert the following language as the 2nd BE IT FURTHER RESOLVED: BE IT FURTHER RESOLVED Merit Rule 26, Legal Holidays will reflect the additional Floating Holiday to the County Clerk Elections employees that are required to work on the Election Day in November in even years. Seconded by Gershenson. Main motion, as amended, carried unanimously on a roll call vote with Gingell and Taub absent. 6. MR #19350 – BOARD OF COMMISSIONERS – CHANGE TO MERIT SYSTEM RULE 26, LEGAL HOLIDAYS Luebs moved to report to recommend approval of the attached suggested resolution. Seconded by Gershenson. Motion carried unanimously on a roll call vote with Gingell and Taub absent. 7. MR #19368 – BOARD OF COMMISSIONERS – SUPPORT FOR THE REINSTATEMENT OF FUNDING IN THE STATE BUDGET FOR THE GOING PRO TALENT FUND UNDER THE DEPARTMENT OF LABOR AND ECONOMIC OPPORTUNITY Woodward moved to report to recommend approval of the attached suggested resolution. Seconded by Nelson. Motion carried unanimously on a roll call vote with Gingell and Taub absent. OTHER BUSINESS/ADJOURNMENT A discussion was held regarding the vacancies on the Solid Waste Planning Committee and other appointments referenced in Communications Item B, “Memorandum regarding Appointments – End-of- the-Year, Mid-Term Considerations.” There being no further business to come before the Committee, the meeting adjourned at 10:50 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.