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HomeMy WebLinkAboutMinutes - 2020.01.14 - 37326 January 14, 2020 Chairperson Miller called the meeting of the Economic Growth and Infrastructure Committee to order at 9:35 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. MEMBERS PRESENT: William Miller, Janet Jackson, Michael Spisz, Angela Powell, Philip Weipert, David Woodward, Ex- Officio member MEMBERS ABSENT WITH NOTICE: Gwen Markham PLEDGE OF ALLEGIANCE Chairperson Miller led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE MINUTES Spisz moved approval of the minutes of December 3, 2019, as presented. Seconded by Jackson. Motion carried. APPROVAL OF AGENDA Jackson moved approval of the agenda, as presented. Seconded by Powell. Motion carried. PUBLIC COMMENT Michael Andrews introduced Sarah Hunton, Board of Commissioners Sr. Community Liaison. COMMUNICATIONS A. FY 2020 – FY 2022 Contingency Report B. Economic Development and Community Affairs – FY 2020 United States Environmental Protection Agency Brownfield Consortium Assessment Grant Application C. Building Authority Minutes dated November 13, 2019 Spisz moved to receive and file the Communications. Seconded by Powell. Motion carried. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE William Miller, Chairperson Gwen Markham Angela Powell Philip Weipert JANET JACKSON Vice Chairperson MICHAEL SPISZ Minority Vice Chairperson Economic Growth and Infrastructure Committee Page 2 January 14, 2020 REGULAR AGENDA 1. DEPARTMENT OF INFORMATION TECHNOLOGY – COMPREHENSIVE I.T. SERVICES INTERLOCAL AGREEMENTS Weipert moved approval of the attached suggested resolution. Seconded by Spisz. Motion carried unanimously on a roll call vote with Markham absent. 2. INFORMATION TECHNOLOGY – COMMUNICATION BROKERS INC. CONTRACT #004366 EXTENSION THROUGH 2021 Spisz moved approval of the attached suggested resolution. Seconded by Powell. Motion carried unanimously on a roll call vote with Markham absent. 3. INFORMATION TECHNOLOGY – RESOLUTION APPROVING BUILDING AUTHORITY CONTRACT OF LEASE FOR THE NEW COUNTY RADIO COMMUNICATIONS SYSTEM Spisz moved approval of the attached suggested resolution. Seconded by Jackson. Motion carried unanimously on a roll call vote with Markham absent. 4. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – OAKLAND COUNTY BICENTENNIAL, OAK200 GRANT ACCEPTANCE Weipert moved approval of the attached suggested resolution. Seconded by Spisz. Motion carried unanimously on a roll call vote with Markham absent. 5. WATER RESOURCES COMMISSIONER – UPPER STRAITS LAKE LEVEL SPECIAL ASSESSMENT BONDS, SERIES 2020 – FULL FAITH AND CREDIT RESOLUTION Weipert moved approval of the attached suggested resolution. Seconded by Powell. Motion carried unanimously on a roll call vote with Markham absent. Spisz moved to receive and file the pictures provided by Mr. Appel. Seconded by Powell. Motion carried. 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – HOOKER DEJONG, INC. CONTRACT #004327 EXTENSION FOR BUILDING M ANAGEMENT SYSTEM REPLACEMENT PROJECT THROUGH 2024 Spisz moved approval of the attached suggested resolution. Seconded by Powell. Motion carried unanimously on a roll call vote with Markham absent. Economic Growth and Infrastructure Committee Page 3 January 14, 2020 7. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – APPROVAL OF AGREEMENT BETWEEN CITY OF ROCHESTER HILLS AND OAKLAND COUNTY TO MONITOR SCADA UNITS Weipert moved approval of the attached suggested resolution. Seconded by Spisz. Motion carried unanimously on a roll call vote with Markham absent. 8. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – LITTLE OAKS SECURITY AND CODE COMPLIANCE ENHANCEMENT PROJECT Spisz moved approval of the attached suggested resolution. Seconded by Powell. Motion carried unanimously on a roll call vote with Markham absent. 9. MR #19416 – BOARD OF COMMISSIONERS – ADOPTION OF RESPONSIBLE CONTRACTOR AND BEST VALUE BID EVALUATION STANDARDS FOR CONSTRUCTION PROJECTS POLICY Jackson moved to report to recommend approval of the attached suggested resolution. Seconded by Powell. Powell moved to report to amend the resolution and policy, as follows: 1. Amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves Attachment A, the “Responsible Contractor Bidder and Best Value Bid Evaluation Standards for Construction Projects Policy” for the County of Oakland and authorizes the Compliance Officer Purchasing to incorporate the policy into the Oakland County Purchasing Policies and Procedures, under the direction of the Compliance Office and the County Executive. or his designated Deputies. 2. Amend the BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the “Responsible Contractor Bidder and Best Value Bid Evaluation Standards for Construction Projects Policy” shall be effective 90 days following its adoption by the Board of Commissioners and approval by the County Executive. 3. Amend Attachment A, Responsible Contractor and Best Value Bid Evaluation Standards to Construction Projects Policy, as follows: “Attachment A” Responsible Bidder Contractor and Best Value Bid Evaluation Standards for Construction Projects Policy SECTION I. PURPOSE/APPLICABILITY GENERAL PROVISIONS The purpose of this Policy is to provide a framework for the evaluation and selection bidders for Construction Projects and for administration of Construction Project contracts. This Policy requires that “Best Value” must be used when awarding Construction Project contracts and that such contracts be awarded to Responsive Bidders and Responsible Bidders. The purpose of this policy is to assist Oakland County in awarding construction contracts to responsive bidders that are responsible employers and to the bidder that provides Economic Growth and Infrastructure Committee Page 4 January 14, 2020 the best overall value based on based qualitative bid criteria such as price, qua lity, experience, schedule, and safety measures. This policy also provides guidance for the administration and management of cConstruction Project contracts to ensure accountability in the enforcement of contract terms and to measure the performance of contractors for future experience ratings. This policy supplements existing Oakland County Purchasing Policies and Procedures and is not intended to replace such Policies and Procedures. The Purchasing Manager is authorized to incorporate the guidelines adopted herein, under the direction of the County Executive and his assigned Deputies. The Compliance Officer or Manager of Purchasing shall incorporate this Policy into the Oakland County Purchasing Policies and Procedures under the direction of the Compliance Office Department of Management and Budget. This Policy applies to Construction Projects. This Policy does not apply to Construction Projects funded, in-full or in-part, by federal or state grants where the grant requirements would conflict with this Policy and does not apply to Construction Projects which began prior to the effective date of this Policy. The Purchasing Administrator or Manager of Purchasing shall make the determination if the grant requirements conflict with this Policy and shall notify the Board of Commissioners of any exclusions from this Policy through a communications item to the appropriate liaison committee(s). SECTION II. DEFINITIONS Definitions Construction Project – means a project, which has an estimated value of more than two hundred fifty thousand dollars ($250,000.00), for the construction, alteration, or repair of any public building or any public work of the County of Oakland. Any contract of more than $250,000 awarded for the construction, alteration, or repair of any public building or public work of the County of Oakland. The labor and material necessary for the construction, renovation, repair or improvements to real property, except repair in emergency situations, which requires solicited bids so that the work, when complete, shall be ready for service for its intended purpose and shall require no other work to be a completed system or component. Responsive Bidder – means Aa bidder that satisfies all for a construction project that has satisfied the required minimum specifications or permissible alternatives in all respects to contained in the invitation to bid. Responsible Bidder – means Aa bidder that satisfies all for a construction project that has satisfied the Rresponsibility Qqualifications. contained in the invitation to bid designated in the bid and as provided in these guidelines. Best Value – means a An RFP procurement method that emphasizes value over price and uses. Best value is a method that responsibility qualifications in the evaluation and selection of bids. Is utilized in the evaluation process of the proposals received and reviewed. Best value for construction will be determined based on a 100% distribution looking at construction that includes but is These responsibility qualifications and their value/weight will be set forth in the invitation to bid and may include, but are not limited to, the following; quality, references, experience, proposed schedule, safety, time and cost. Value of the each of the components being reviewed will be identified at the time the bid is solicited. SECTION III. RESPONSIBILITY QUALIFICATIONS For each Construction Project, the Purchasing Administrator and/or requesting Department Oakland County shall establish a standards measurement of responsibility qualifications, which shall be set forth in the invitation to bid. Depending on the scope and size of the Construction Project, the responsibility qualifications may include, but not be limited to, any of the following: for each construction project bid. Depending on the extent of Economic Growth and Infrastructure Committee Page 5 January 14, 2020 the County’s prior experience with a contractor and sub-contractors, that information may include: - The bidder’s Eexperience on projects of similar size and complexity within the past five (5) years.; - References; from owners - Bidder’s Ccredit worthiness/financial condition and bonding capacity.; - Proof of Insurance and/or Certificate of Insurance.; - Certification from the bidder that construction workers will not be misclassified.; - Disclosure of any debarment by any federal, state or local governmental unit.; and - Disclosure of any violations of any federal, state, or local laws, including OSHA/MIOSHA violations. - If required by bid standards, ensure there is a criminal record check for each employee the bidder proposes to use on a construction site or alternative security clearances approved by the County. SECTION IIIV. BEST VALUE BID EVALUATION AND TABULATION CRITERIA When evaluating a bid submission for a construction project, the following information and criteria shall be used, as applicable: utilized to determine the best value: - General information about the bidder’s company, its principals, and its history, including state and date of incorporation.; - Experience, including a list of similar projects within the past five (5) years.; - References from past clients within the past five (5) years, including information regarding the records of performance and job site cooperation.; - Qualifications of management and supervisory personnel to be assigned by the contractor bidder to the project.; - Trade categories and information regarding the state and local licenses and license numbers held by the applicant bidder.; - The ratio of masters or journeypersons to apprentices proposed to be used on the construction pProject job site.; - Documentation that the bidder maintains and/or participates in Registered Apprenticeship Training Program as approved by the United States Department of Labor. - Documentation of a worker’s compensation Experience Modification Rating, for each of the past three (3) years.; - Evidence of experience with construction techniques, trade standards, quality workmanship, project scheduling, cost control, and management of projects of comparable size/complexity. - Conformance to bid specifications.; - Project Schedule; and. - Price. The above evaluation criteria shall be based on a distribution of percentage on a 100 -point scale.The requesting Department and Purchasing Administrator or Manager of Purchasing shall weight each of the evaluation criteria based on a 100- percentage point scale. Price shall not be weighted more than 30 points. Circumstances that call for a price weighting of more than 30 percentage points may be made by the requesting department and approved by the Purchasing Administrator or Manager of Purchasing. SECTION IV. CONTRACT TERMS AND CONDITIONS The following terms and conditions shall be incorporated into Construction Project contracts:the terms and conditions of the agreement for all construction contracts that are applicable to this policy: Economic Growth and Infrastructure Committee Page 6 January 14, 2020 - Prompt disclosure of any complaint or allegation of a violation of any such regulation, and an accident report, relating to work performed under the contract Compliance with applicable health, safety and environmental laws and regulations during performance of the contract .; - Disclosure of training for all workers assigned to perform work under the project contract, including any required OSHA/MIOSHA training.; - Workers on Construction Projects shall be drug and alcohol free on the job site; Contractors and subcontractors to implement and take steps to enforce a requirement that workers on the project be drug and alcohol free on the job site. - Compliance with the licensing requirements applicable to those assigned to perform work under the contract.; and - Promotion of work force and contractor diversity to the fullest degree permitted by law, including prohibition of illegal discrimination and violation of Oakland County’s Non-Discrimination Policy.; - Bidder must require all subcontractors to comply with the terms and conditions contained in this Section V. Contractors and subcontractors to carry appropriate liability insurance in amounts established by Oakland County; to comply with Michigan law on worker’s compensation; to provide bid, payment, and performance bonds for the completion of the contracted work; and to maintain these coverages through the period specified in the contract. SECTION VI. CONTRACT MANAGEMENT County employees that are assigned as a contract administrators on County cConstruction pProjects contracts will must adopt processes to ensure construction contractors performance in accordance with the terms, conditions, and specifications of their contract.that the project is delivered on time and on budget and that the contractor maintain all appropriate certifications and licensure consistent with the bid submission. SECTION VII. CONTRACT CLOSEOUT Upon the completion of the Construction Pproject, Oakland County shall provide a contract closeout and establish a final performance rating that may be utilized to establish experience relevant to the contractor’s responsible bidder responsibility qualifications for consideration in the future bids. Seconded by Woodward. Spisz moved to postpone consideration of this resolution until the next Economic Growth and Infrastructure Committee meeting. Seconded by Weipert. Motion carried unanimously on a roll call vote with Markham absent. OTHER BUSINESS/ADJOURNMENT Deputy County Executive Carlson stated that they are working on a strategic plan for Economic Development for Oakland County. As part of that process, the Economic Development and Community Affairs group has invited external stakeholders such as Oakland University, Lawrence Technology, Oakland Community College, Oakland Intermediate School District, other school districts and Workforce Development to a meeting, which will take place on January 29, 2020, at the County Executive Conference Center to discuss concerns and issues regarding economic development. On January 30, 2020, they will invite the business community to provide feedback regarding economic development issues and concerns. On January 31, 2020, they are inviting all 62 cities, villages and townships to meet and discuss economic development issues and concerns that they may have. Economic Growth and Infrastructure Committee Page 7 January 14, 2020 There being no further business to come before the Committee, the meeting adjourned at 10:56 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.