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Home My WebLink AboutMinutes - 2020.04.22 - 37350 April 22, 2020 Chairperson Woodward called the meeting of the Emergency Operations and Oversight Committee to order at 9:33 a.m. via Teleconference. MEMBERS PRESENT: David Woodward, Marcia Gershenson, Michael Gingell, Helaine Zack, Nancy Quarles, Michael Spisz MEMBERS ABSENT WITH NOTICE: None PLEDGE OF ALLEGIANCE Chairperson Woodward led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE MINUTES Zack moved approval of the minutes from April 8, 2020, as presented. Seconded by Spisz. Motion carried. APPROVAL OF AGENDA Gingell moved approval of the agenda, as presented. Seconded by Zack. Motion carried. PUBLIC COMMENT Ross Gavin, Administrative Assistant to Elected Officials, Treasurer’s Office, spoke at public comment. Scott Glenn, Citizen, Lake Orion, submitted an email for public comment that was read into the record. Gingell moved to receive and file Mr. Glenn’s email. Seconded by Quarles. Motion carried. COMMUNICATIONS A. FY 2020 – FY 2022 Contingency Report B. Letter regarding FY 2019 – Comprehensive Annual Financial Report (CAFR) dated April 8, 2020 C. Michigan Department of Health and Human Services – Board Minutes dated March 23, 2020 Chairperson Woodward indicated that the Memo from Sean Carlson, Deputy County Executive, regarding “COVID-19 Update and Responses to Questions from BOC dated April 22, 2020”, which is near the end of today’s meeting packet, would be added as Communications Item D. There were no objections. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 EMERGENCY OPERATIONS AND OVERSIGHT COMMITTEE David T. Woodward, Chairperson Helaine Zack Nancy Quarles Michael Spisz MARCIA GERSHENSON Vice Chairperson MICHAEL GINGELL Minority Vice Chairperson Emergency Operations and Oversight Committee Page 2 April 22, 2020 D. COVID-19 Update and Responses to Questions from BOC dated April 22, 2020 A discussion was held about a typographical error on the first page of Communications D, second section, where it references a pay ending date of 4/9/2020. The date should be corrected to 3/27/2020. Spisz moved to receive and file the Communications. Seconded by Quarles. Motion carried. CONSENT AGENDA 1. MR #20106 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – RESURFACING OF VARIOUS ROADS – PROJECT NO. 55662 2. MR #20107 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS – PROJECT NO. 55682 3. MR #20108 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION – TOWNSHIP OF ADDISON – SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS – PROJECT NO. 55692 4. MR #20105 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION – CHARTER TOWNSHIP OF WATERFORD – RESURFACING OF ANDRESONVILLE ROAD – PROJECT NO. 55711 5. MR #20104 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2020 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS – PROJECT NO. 55722 6. INFORMATION TECHNOLOGY – COMPREHENSIVE I.T. SERVICES INTERLOCAL AGREEMENTS 7. SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (TOBY) 8. PROSECUTING ATTORNEY – CONTINUATION OF THE LAW ENFORCEMENT TRAINING AGREEMENT WITH OAKLAND COMMUNITY COLLEGE Spisz moved to report to recommend approval of attached suggested resolutions, Items 1 – 5, on the Consent Agenda. Seconded by Quarles. Motion carried unanimously on a roll call vote. Spisz moved to recommend approval of attached suggested resolutions, Items 6 – 8, on the Consent Agenda. Seconded by Quarles. Motion carried unanimously on a roll call vote. Emergency Operations and Oversight Committee Page 3 April 22, 2020 REGULAR AGENDA 9. CENTRAL SERVICES/AVIATION DIVISION – AIRPORT LAND LEASE: EJB-OC, LLC Spisz moved to recommend approval of the attached suggested resolution. Seconded by Gingell. Motion carried unanimously on a roll call vote. 10. HEALTH AND HUMAN SERVICES/HEALTH DIVISION – PRESCRIPTION FOR A HEALTHY PONTIAC GRANT ACCEPTANCE Quarles moved to recommend approval of the attached suggested resolution. Seconded by Gershenson. Motion carried unanimously on a roll call vote. 11. PUBLIC SERVICES/VETERANS’ SERVICES DIVISION – FISCAL YEAR 2020 COUNTY VETERAN SERVICE FUND (CVSF) GRANT ACCEPTANCE Spisz moved to recommend approval of the attached suggested resolution. Seconded by Quarles. Motion carried unanimously on a roll call vote. Quarles moved to receive and file a letter from the State of Michigan, regarding “County Veteran Service Fund Grant – COVID-19 Emergency Relief/Counties with CVSF Awards.” Seconded by Zack. Motion carried. 12. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE ADVANCE FROM LONG-TERM REVOLVING FUND TO THE VILLAGE OF LAKE ORION FOR REPLACEMENT OF ITS SUPERVISORY CONTROL AND DATA ACQUISITION Gingell moved to recommend approval of the attached suggested resolution. Seconded by Spisz. Motion carried unanimously on a roll call vote. 13. WATER RESOURCES COMMISSIONER – 2019 ANNUAL REPORT PRESENTATION Jim Nash, Water Resources Commissioner, and Steve Korth, Manager, Water Resources Commissioner’s Office, gave a brief overview of the 2019 Annual Report. Zack moved to receive and file the Water Resources Commissioner 2019 Annual Report. Seconded by Quarles. Motion carried. AGENDA Chairperson Woodward indicated that Item #17, “Post ‘Stay Home, Stay Safe’ Planning” would be taken up at this time. There were no objections. Emergency Operations and Oversight Committee Page 4 April 22, 2020 17. POST “STAY HOME, STAY SAFE” PLANNING County Executive David Coulter gave the Commissioners an overview of the current status of Oakland County business during the COVID-19 pandemic and plans for Oakland County operations going forward. 14. FISCAL SERVICES – FY 2021 – FY 2023 PRELIMINARY REVENUE ESTIMATES – PRESENTATION Sean Carlson, Deputy County Executive, and Lynn Sonkiss, Fiscal Services Officer, gave a brief PowerPoint presentation regarding the FY 2021- FY 2023 Preliminary Revenue Estimates. Zack moved to receive and file the FY 2021 – FY 2023 Preliminary Revenue Estimates. Seconded by Gershenson. Motion carried. 15. FY 2019 INDEPENDENT AUDIT PRESENTATION Stacey Reeves, Partner, CPA, and Tim St. Andrew, Senior Associate, CPA, provided an overview of the FY 2019 Independent Audit. Zack moved to receive and file the FY 2019 Independent Audit Presentation. Seconded by Gingell. Motion carried. 16. MR #20113 – BOARD OF COMMISSIONERS – ADMINISTRATION OF SURPLUS FUNDS IN THE DELINQUENT TAX REVOLVING FUND POLICY Gingell moved to report to recommend approval of the attached suggested resolution. Seconded by Spisz. Gingell moved to report to amend the attached suggested resolution, as follows: 1. Amend the 6th WHEREAS statement, as follows: WHEREAS establishment of a policy requiring a report by the County Treasurer detailing the settlement of funds and a full accounting of all contingent costs in the Delinquent Tax Revolving Fund (DTRF) as authorized by MCL 211.87(b) and MCL 211.78m will: a. serve to improve transparent reporting of the expenditure of taxpayer funds; and b. ensure that surplus funds in the DTRF are promptly reported and subject to policies and procedures of Oakland County. 2. Amend language in Attachment A, (9), as follows: 9) Pursuant to MCL 211.78m(8), following the settlement of each preceding year’s foreclosure sale, but not later than June 30th, of the second calendar year after foreclosure, the County Treasurer shall submit a written report to the Board of Commissioners identifying any remaining balance, for each year’s sale, available following the settlement and detailing all costs associated with the administration of the Delinquent Tax Revolving Fund. All or a portion of any remaining balance, less any contingent costs of title or other legal claims described in subdivisions (a) through (f), of the Act may subsequently be transferred into the general fund of the county by the Board of Commissioners. Seconded by Zack. Emergency Operations and Oversight Committee Page 5 April 22, 2020 Motion carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 17. POST “STAY HOME, STAY SAFE” PLANNING Hilarie Chambers, Deputy County Executive, provided additional information regarding plans for Oakland County going forward internally and externally. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 11:42 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.