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Home My WebLink AboutMinutes - 2020.07.15 - 37366 July 15, 2020 Chairperson Zack called the meeting of the Finance and Infrastructure Committee to order at 9:34 a.m. via Videoconference. MEMBERS PRESENT: Helaine Zack, Gwen Markham, Tom Middleton, Marcia Gershenson, Gary McGillivray, Nancy Quarles, Angela Powell, Christine Long, Eileen Kowall MEMBERS ABSENT WITH NOTICE: None PLEDGE OF ALLEGIANCE Chairperson Zack led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE MINUTES Gershenson moved approval of the minutes from June 24, 2020, as presented. Seconded by McGillivray. Motion carried. APPROVAL OF AGENDA Chairperson Zack indicated that the Budget Hearing Schedule would be added as Communications Item D. There were no objections. McGillivray moved approval of the agenda, as amended. Seconded by Markham. Motion carried. PUBLIC COMMENT None. COMMUNICATIONS A. FY 2020 – FY 2022 Contingency Report B. Human Resources – Report on Hiring Freeze Exceptions Memo dated July 15, 2020 C. 52-3 District Court (Rochester Hills) – FY 2021 Michigan Drug Court Grant Program (MDCGP) – Grant Application D. Budget Hearing Schedule OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 FINANCE AND INFRASTRUCTURE COMMITTEE Helaine Zack, Chairperson Marcia Gershenson Gary McGillivray Nancy Quarles Angela Powell Christine Long Eileen Kowall Gwen Markham Vice Chairperson Tom Middleton Minority Vice Chairperson Finance and Infrastructure Committee Page 2 July 15, 2020 Gershenson moved to receive and file the Communications. Seconded by Quarles. Motion carried. REGULAR AGENDA 1. CENTRAL SERVICES – OAKLAND/TROY AIRPORT – REHABILITATE RUNWAY 9/27 – DESIGN – 2020 GRANT PROGRAM ACCEPTANCE Markham moved to recommend approval of the attached suggest ed resolution. Seconded by Long. Motion carried unanimously on a roll call vote. 2. MR #20244 – BOARD OF COMMISSIONERS – RECOGNIZING JUNETEENTH (JUNE 19TH) AS AN OFFICIAL OAKLAND COUNTY GOVERNMENT HOLIDAY Quarles moved to report to recommend approval of the attached suggested resolution. Seconded by Powell. Middleton moved to report to amend the resolution, as follows: Insert the following language after the NOW THEREFORE BE IT RESOLVED: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners rescinds its previous action approving Election Day (MR #19349) as a County Holiday and replaces Juneteenth, June 19th, as the official County Holiday for employees. Seconded by Long. ROLL CALL VOTE: AYES: Middleton, Long, Kowall (3) NAYS: Markham, Gershenson, McGillivray, Quarles, Powell, Zack (6) Motion failed for lack of a majority vote. Kowall moved to report to amend the resolution, as follows: 1. Insert the following language after the NOW THEREFORE BE IT RESOLVED: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners rescinds its previous action approving Election Day (MR #19349) as a County Holiday and replaces a Float Day – August Primary Day, Election Day or Juneteenth as an official County Holiday for employees. 2. Amend the 1st BE IT FURTHER RESOLVED, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the closing of all applicable Oakland County Government facilities and operations, an optional Float Day - August Primary Day, Election Day or Juneteenth, allowing County employees to have the day off with pay, in order to provide Oakland County employees the opportunity to support and celebrate Juneteenth the selected Float Holiday. Finance and Infrastructure Committee Page 3 July 15, 2020 3. Insert the following language after the 1st BE IT FURTHER RESOLVED: BE IT FURTHER RESOLVED employees shall have the ability to select the August Primary Day, Election Day or Juneteenth as an optional Floating Holiday. BE IT FURTHER RESOLVED employees shall be required to volunteer four (4) hours of time during the selected Float Holiday – August Primary Day, Election Day or Juneteenth, to assist in an official capacity to support an election administrator or a registered non - profit organization in Oakland County or substantially servicing Oakland County. BE IT FURTHER RESOLVED employees shall register in advance of the Float Holiday selected to allow the department to balance employee registrations for the identified Float Holiday to avoid service interruptions to county residents, businesses, etc., and to determine, if required, costs associated with overtime or other costs. BE IT FURTHER RESOLVED the Human Resources Department shall be responsible for the administration and oversight of the utilization, registration and execution, including creation of any processes, procedures or forms necessary. Seconded by Middleton. ROLL CALL VOTE: AYES: Middleton, McGillivray, Long, Kowall (4) NAYS: Markham, Gershenson, Quarles, Powell, Zack (5) Motion failed for lack of a majority vote. Zack moved to report to amend the resolution, as follows: 1. Insert the following language after the 9th WHEREAS: WHEREAS holiday overtime costs for Juneteenth – June 19th is estimated at $310,000 which includes estimated salaries of $228,400 and estimated related fringe benefits of $81,600; and WHEREAS the estimated impact by fund type is $276,300 for General Fund/General Purpose funds, $33,300 for Proprietary funds and $400 for Special Revenue funds; and WHEREAS funding for the General Fund/General Purpose 24 hours, seven (7) days per week operations for the proposed Juneteenth holiday will be budgeted in the non -departmental General Fund Overtime Reserve line item; and 2. Strike out the 10th WHEREAS: WHEREAS the majority of the cost may relate to union classifications which require separate negotiation and separate resolutions for the various bargaining units . 3. Insert the following language before the NOW THEREFORE BE IT RESOLVED : WHEREAS contracts with seven (7) of Oakland County’s collective bargaining agreements contain language adopting a “me too” for any changes in benefits provided to non -represented employees; and WHEREAS one (1) collective bargaining agreement will be negotiated to adopt the addition of this holiday. 4. Insert the following language after the 2nd BE IT FURTHER RESOLVED: Finance and Infrastructure Committee Page 4 July 15, 2020 BE IT FURTHER RESOLVED that the estimated Holiday overtime costs for Juneteenth is $310,000 which represent $276,300 for GF/GP Funds and $33,300 for Proprietary funds and $400 for Special Revenue Funds. BE IT FURTHER RESOLVED that the Non-Departmental General Fund Overtime Reserve Line Item will be used for the General Fund/General Purpose 24 hours, seven (7) days per week operations holiday overtime costs for the proposed Juneteenth holiday and with the Overtime Reserve re - allocated to the respective General Fund/General Purpose departments as needed. BE IT FURTHER RESOLVED that the various Special Revenue and Proprietary Fund with 24 hours, seven (7) days per week operations will be required to cover costs from their respective operating funds. 5. Amend the 3rd BE IT FURTHER RESOLVED, as follows: BE IT FURTHER RESOLVED that a budget amendment will be required for the union represented classifications that require negotiation and separate resolutions for the bargaining units will be brought forth once negotiated. 6. Insert the following language as the last BE IT FURTHER RESOLVED : BE IT FURTHER RESOLVED that the FY 2021 - FY 2023 budgets be amended for the General Fund/General Purpose 24 hours, seven (7) days per week operations as follows: GENERAL FUND (#10100) Revenues FY 2021-2023 9010101-196030-665882 Planned Use of Balance $276,300 Total Revenues $276,300 Expenditures 9090101-196030-740114 Overtime Reserve $276,300 Total Expenditures $276,300 Seconded by Quarles. ROLL CALL VOTE: AYES: Markham, Gershenson, McGillivray, Quarles, Powell, Zack (6) NAYS: Middleton, Long, Kowall (3) Motion carried. Main motion, as amended, carried on a roll call vote with Middleton, Long and Kowall voting no. 3. MR #20245 – BOARD OF COMMISSIONERS – CHANGE TO MERIT SYSTEM RULE 26, LEGAL HOLIDAYS Quarles moved to report to recommend approval of the attached suggested resolution. Seconded by Powell. Motion carried on a roll call vote with Middleton, Long and Kowall voting no. Finance and Infrastructure Committee Page 5 July 15, 2020 OTHER BUSINESS/ADJOURNMENT Chairperson Zack indicated that materials on the budget have been received from the County Executive’s office and reminded the Commissioners that she is open to integrating any concerns or questions they may have into the budget process. Markham moved to adjourn the meeting until the call of the Chair. Seconded by Powell. Motion carried. There being no further business to come before the Committee, the meeting adjourned at 10:08 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.