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Home My WebLink AboutMinutes - 2020.09.16 - 37383 September 16, 2020 Chairperson Zack called the meeting of the Finance and Infrastructure Committee to order at 9:33 a.m. via Videoconference. MEMBERS PRESENT: Helaine Zack, Gwen Markham, Tom Middleton, Marcia Gershenson, Gary McGillivray, Nancy Quarles, Angela Powell, Christine Long, Eileen Kowall MEMBERS ABSENT WITH NOTICE: None PLEDGE OF ALLEGIANCE Chairperson Zack led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes from August 26, 2020, as presented. Seconded by Long. Motion carried. APPROVAL OF AGENDA Quarles moved approval of the agenda, as presented. Seconded by Kowall. Motion carried. PUBLIC COMMENT None. COMMUNICATIONS A. FY 2020 – FY 2022 Contingency Report B. Sheriff’s Office – FY 2021 Secondary Road Patrol and Traffic Accident Prevention Program – Grant Application C. Sheriff’s Office/Circuit Court – FY 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Grant Application D. Sheriff’s Office/Prosecuting Attorney – FY 2021 Narcotics Enforcement Team (NET) Grant Application E. Economic Development & Community Affairs – Veterans Services Division – FY 2021 County Veteran Service Fund Grant Application F. Health and Human Services – Community and Home Improvement Division – 2020 Program Year (PY) Annual Action Plan and Consolidated Grant Application to the United States Department of OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 FINANCE AND INFRASTRUCTURE COMMITTEE Helaine Zack, Chairperson Marcia Gershenson Gary McGillivray Nancy Quarles Angela Powell Christine Long Eileen Kowall Gwen Markham Vice Chairperson Tom Middleton Minority Vice Chairperson Finance and Infrastructure Committee Page 2 September 16, 2020 Housing and Urban Development (HUD) for Community Development Block Gr ant (CDBG), Home Investment Partnership Grant (HOME) and Emergency Solutions Grant (ESG) Markham moved to receive and file the Communications. Seconded by Long. Motion carried. REGULAR AGENDA 1. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2020 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Gershenson moved to recommend approval of the attached suggest ed resolution. Seconded by Kowall. Motion carried unanimously on a roll call vote. 2. HUMAN RESOURCES – SALARY ADMINISTRATION PLAN 4TH QUARTERLY REPORT FOR FY 2020 Gershenson moved to recommend approval of the attached suggested resolution. Seconded by McGillivray. Motion carried unanimously on a roll call vote. 3. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2020 AIRPORT PFAS TESTING GRANT ACCEPTANCE Markham moved to recommend approval of the attached suggested resolution. Seconded by Gershenson. Motion carried unanimously on a roll call vote. 4. WATER RESOURCES COMMISSIONER – 2020 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT Quarles moved to recommend approval of the attached suggested resolution. Seconded by Kowall. Motion carried unanimously on a roll call vote. 5. WATER RESOURCES COMMISSIONER – 2020 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT Markham moved to recommend approval of the attached suggested resolution. Seconded by Long. Motion carried unanimously on a roll call vote. Finance and Infrastructure Committee Page 3 September 16, 2020 6. WATER RESOURCES COMMISSIONER – 2020 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE Kowall moved to recommend approval of the attached suggested resolution. Seconded by Middleton. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2020 ROOF REPLACEMENT PROGRAM PROJECT Kowall moved to recommend approval of the attached suggested resolution. Seconded by Gershenson. Motion carried unanimously on a roll call vote. 8. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – MEDICAL EXAMINER’S HVAC PUMPS AND VALVES REPLACEMENT PROJECT Markham moved to recommend approval of the attached suggested resolution. Seconded by Quarles. Motion carried unanimously on a roll call vote. 9. SHERIFF’S OFFICE – FISCAL YEAR 2021 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE McGillivray moved to recommend approval of the attached suggested resolution. Seconded by Kowall. Quarles moved to amend the resolution, as follows: 1. Amend the 4th WHEREAS to the following: WHEREAS the Oakland County ATPA award includes funding for the following: $1,029,072 for Oakland County Sheriff’s Office with a required match of $411,628; $164,799 for Farmington Hills Police Department with a required match of $65,920; $125,765 for Hazel Park Police Department with a required match of $50,306; $182,829 for the Royal Oak Police Department with a required match of $73,132131; $194,872 for the Southfield Police Department with a required match of $77,949; $110,207 for the Detroit Police Department with a required match of $44,083; and $159,572 for the City of Pontiac Police Department with a required match of $63,829; and 2. Amend the 6th WHEREAS to the following: WHEREAS Oakland County’s total required match, for b oth the Oakland County ATPA award and City of Detroit ATPA award, is $471,281 and is available in the existing Sheriff’s Office Transfer Out line item and the General Fund Non-Departmental Grant Match account; and 3. Amend the 9th WHEREAS to the following: WHEREAS the grant award also includes funding for overtime, vehicle lease vehicles and mileage, investigative supplies, cell phones, membership dues, training, office supplies, GPS tracker yearly subscription, communication devices monthly service, vehicl e diagnostic platform and thermal imaging monocular; and Finance and Infrastructure Committee Page 4 September 16, 2020 4. Amend the 12th WHEREAS to the following: WHEREAS the Agreement for Participation in Oakland County Auto Theft (OCAT) and Receipt of ATPA Grant Funds has been reviewed by Corporation Counsel; and 5. Amend the 1st BE IT FURTHER RESOLVED to the following: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan, Auto Theft Prevention Authority, passed through the City of Detroit, in the amount of $89,840480 with a grant match of $59,653 totaling $149,133 for the period of October 1, 2020 through September 30, 2021. 6. Amend the 5th BE IT FURTHER RESOLVED to the following: BE IT FURTHER RESOLVED that Oakland County’s portion of the required match totaling $471,281 is available in the existing Sheriff’s Office Transfer Out line item and the Non-Departmental General Fund Grant Match account. 7. Amend the 7th BE IT FURTHER RESOLVED to the following: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes a representative from the Sheriff’s Office to execute the Agreement for Participation in OCAT and Receipt of ATPA Grant Funds with the local units of government and th e Agreement for Participation in PATPreventing Auto Theft (PAT) and Receipt of ATPA Grant Funds. 8. Insert the following BE IT FURTHER RESOLVED clause: BE IT FURTHER RESOLVED that the FY 2021 budget is amended as follows: FY 2021 FY2021 Budget Amendment Amended GENERAL FUND #10100 Expenditures 9090101-196030-730800 Grant Match $ 410,839 ($ 137,195) $ 273,644 4030901-116270-788001-27310Transfer Out 334,086 137,195 471,281 Total Expenditures $ 744,925 $ 0 $ 744,925 ATPA GRANT (FUND #27310) GR0000000974 Activity GLB Analysis GLB Budget Ref 2021 Revenues 4030901-116270-695500-10100 Transfer In $ 461,791 $ 9,490 $ 471,281 4030901-116270-615571 State Operating 1,229,058 40,692 1,269,750 Total Revenue$1,690,849 $ 50,182 $1,741,031 Expenditures 4030901-116270-702010 Salaries $ 558,500 $ 16,243 $ 574,743 4030901-116270-712020 Overtime 107,136 3,058 110,194 4030901-116270-722750 Workers Comp. 14,279 0 14,279 4030901-116270-722760 Group Life 1,140 0 1,140 4030901-116270-722770 Retirement 144,538 0 144,538 4030901-116270-722780 Hospitalization 119,104 0 119,104 4030901-116270-722790 Social Security 40,506 0 40,506 4030901-116270-722800 Dental 9,753 0 9,753 4030901-116270-722810 Disability 8,286 0 8,286 4030901-116270-722820 Unemployment Insurance 876 0 876 4030901-116270-722850 Optical 908 0 908 4030901-116270-722900 Fringe Benefit Adjustments 16,876 (6,639) 10,237 Finance and Infrastructure Committee Page 5 September 16, 2020 4030901-116270-730324 Communications 1,500 (1,500) 0 4030901-116270-730373 Contracted Services 536,371 26,455 562,826 4030901-116270-731213 Dues & Memberships 790 (60) 730 4030901-116270-731304 Officers Training 26,000 (2,000) 24,000 4030901-116270-731780 SW Support & Maintenance 0 998 998 4030901-116270-750070 Deputy Supplies 7,200 0 7,200 4030901-116270-750154 Expendable Equipment 4,286 752 5,038 4030901-116270-750399 Office Supplies 4,800 0 4,800 4030901-116270-776661 Motor Pool 82,000 6,000 88,000 4030901-116270-778675 Telephone Communication 6,000 6,875 12,875 Total Expenditures $1,690,849 $ 50,182 $1,741,031 Seconded by McGillivray. Motion carried unanimously on a roll call vote. Main motion, as amended, carried on a roll call vote with Middleton voting no. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:55 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.