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Home My WebLink AboutMinutes - 2020.09.23 - 37384 September 23, 2020 Chairperson Luebs called the meeting of the Health, Safety and Human Services Committee to order at 6:04 p.m. via Videoconference. MEMBERS PRESENT: Penny Luebs, Kristen Nelson, Adam Kochenderfer, Janet Jackson, Gwen Markham, William Miller, Angela Powell, Michael Gingell, Bob Hoffman MEMBERS ABSENT WITH NOTICE: None PLEDGE OF ALLEGIANCE Chairperson Luebs led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF AGENDA Nelson moved approval of the agenda, as presented. Seconded by Gingell. Motion carried. PUBLIC COMMENT None. COMMUNICATIONS None REGULAR AGENDA 1. MR #20325 – BOARD OF COMMISSIONERS – FEASIBILITY STUDY FOR THE OAKLAND COUNTY SHERIFF’S OFFICE TRAINING AND EMERGENCY OPERATIONS CENTERS Gingell moved to recommend approval of the attached suggested resolution. Seconded by Kochenderfer. Motion carried unanimously on a roll call vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE Penny Luebs, Chairperson Janet Jackson Gwen Markham William Miller Angela Powell Michael Gingell Bob Hoffman Kristen Nelson Vice Chairperson Adam Kochenderfer Minority Vice Chairperson Health, Safety and Human Services Committee Page 2 September 23, 2020 2. MR #20387 – BOARD OF COMMISSIONERS – DEVELOP AND ISSUE A REQUEST FOR PROPOSAL FOR PURCHASE, MAINTENANCE, AND VIDEO MANAGEM ENT OF BODY WORN CAMERAS FOR OAKLAND COUNTY SHERIFF’S OFFICE LAW ENFORCEMENT Nelson moved to recommend approval of the attached suggested resolution. Seconded by Jackson. Jackson moved to amend the resolution, as follows: 1. Amend the resolution title, as follows: MR #20387 – BOARD OF COMMISSIONERS - SUPPORT THE DEVELOPMENT AND ISSUEING A REQUEST FOR PROPOSAL FOR PURCHASE, MAINTENANCE, AND VIDEO MANAGEMENT OF BODY WORN CAMERAS FOR OAKLAND COUNTY SHERIFF’S OFFICE LAW ENFORCEMENT 2. Strike the 4th WHEREAS clause: WHEREAS as of 2020, the Waterford and Southfield Police Departments joined the growing number of law enforcement agencies equipped with body worn cameras; and 3. Add the following as the 4th WHEREAS clause: WHEREAS the Board of Commissioners supports the Sheriff’s Office in its efforts for its pilot program which has been in development since Spring 2020; and 4. Add the following as the 9th WHEREAS clause: WHEREAS all Oakland County police agencies are encouraged to explore the development of a body worn camera program to better service all citizens of Oakland County; and 5. Strike the NOW THEREFORE BE IT RESOLVED clause, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners directs a Request for Proposal (RFP) be developed for the purchase, maintenance, and video management of body worn cameras for all Oakland County Sheriff’s Office law enforcement. 6. Add the following as the NOW THEREFORE BE IT RESOLVED clause: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Purchasing Division in conjunction with the Sheriff’s Office to develop and release a Request for Proposals (RFP) for the purchase, maintenance, and video management of body worn cameras for law enforcement body worn cameras on behalf of the Oakland County Sheriff’s Office. 7. Remove the 1st, 2nd and 3rd BE IT FURTHER RESOLVED clauses: BE IT FURTHER RESOLVED that at a minimum, requirements in the RFP must include the following: Health, Safety and Human Services Committee Page 3 September 23, 2020 • Provide quality cameras for all Oakland County Sheriff’s Office command and deputy officers to wear that offer ease of use, functionality, recording and storage capabilities; • Companies must provide video storage solutions to store, manage, retrieve and sha re captured digital video; • Companies must provide a service agreement that includes service on equipment, hardware, and software; • Require potential vendor to demonstrate experiences in designing and maintaining body worn camera and backend server solutions; • Minimum camera hardware specifications: o 128 GB of storage o Electronically adjustable field of view o Eliminate fisheye effect from wide-angle lenses o Ability to capture video before the duration of the recorded event and pre-event o Field replaceable battery o High Dynamic Range camera sensor o 256 AES Bit Encryption at rest and encryption in transit o One-year minimum warranty on all hardware (including battery) and software components; • Minimum video management specifications: o System must have a fully-hosted solution or on-premise enterprise server o System must be able to perform user search on multiple criteria (date, time, officer, devise, locations) o System must have a case management tool o System must have the ability to redact video and audio from video files o System must have the ability to upload external data files of any standard format o System must have ability to livestream video o System must have ability to export cases or recorded events out of the system where external users can access a copy of the files o System must have an audit system for every user action with a system for chain of custody o System must have location search o Clear indication of storage, equipment replacement and cloud transaction costs o Disclosure of all additional costs; and BE IT FURTHER RESOLVED that the RFP be issued and qualified vendors invited to submit proposals no later than 30 days after the adoption of this resolution. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs that Corporation Counsel develop a written policy for presentation and consideration to the Board of Commissioners for the use of body worn cameras by November 30, 2020. 8. Add the following as the 1st – 5th BE IT FURTHER RESOLVED clauses: BE IT FURTHER RESOLVED the Board of Commissioners recognizes that the Sheriff’s Office is undertaking a pilot program and the specification for the deployment of body worn cameras shall be informed by the results of the pilot program and conditions for use prescribed based on the needs of the agency. BE IT FURTHER RESOLVED that upon being issued, the Board of Commissioners receives a copy of the RFP. BE IT FURTHER RESOLVED the Board of Commissioners authorizes the scope of the RFP to be expanded to include an optional expansion of the program with cost sharing with local Oakland County local police agencies. Health, Safety and Human Services Committee Page 4 September 23, 2020 BE IT FURTHER RESOLVED following the evaluation of the RFP process, the Oakland County Sheriff has committed to share with the Board of Commissioners the costs of implementing a body worn camera program. These costs will include initial capital investment, replacement, retention and storage costs, any training for personnel or additional personnel needed to fully support an efficient body worn camera program, as well as any future ongoing costs to keep the program functional. BE IT FURTHER RESOLVED that the RFP will be issued by December 30, 2020. Seconded by Gingell. Motion carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 3. HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AUTHORIZE EXECUTION OF AGREEMENT FOR PRELIMINARY ACCEPTANCE OF FISCAL YEAR 2021 LOCAL HEALTH DEPARTMENT (COMPREHENSIVE) AGREEMENT GRANT FUNDS Gingell moved to recommend approval of the attached suggested resolution. Seconded by Nelson. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:15 p.m. ______________________________________ _________________________________ Pamela Worthington, Committee Coordinator Chris Ward, Chief of Staff NOTE: The foregoing minutes are subject to Committee approval.