HomeMy WebLinkAboutResolutions - 2022.06.23 - 37421BOARD OF COMMISSIONERS
June 23, 2022
AIISCELLANEOUS RESOLUTION #22 22J
Sponsored By: Kristen Nelson
Parks & Recreation - Contract Amendment #4 with Oakland Count} dH Fair Association for
improvements to the George Al. Hager Memorial Garden on the grounds of Springfield Oaks County
Park
Chairperson and Members of the Board:
WHEREAS the Oakland County Parks and Recreation Commission, at its Time 7, 2016 meeting, approved an
Agreement with the Oakland County 4-H Fair Association (the "Association'), which provides for the
following: (1) the lease of the Springfield Oaks Administrative Building/Building E; (2) the Cooperative
Oakland County 4-H Fair Agreement; (3) the license for indoor vehicletboat storage; and (4) the license of
Springfield Oaks Activity Center Kitchen ("Original Agreement"), and
WHEREAS the Oakland County Board of Commissioners approved the Original Agreement via MR# 16177;
and
WHEREAS the Association desires to repair and improve the George M. Hager Memorial Garden on the
grounds of Springfield Oaks County Park at their cost; and
WHEREAS the funding and description of work is codified and described in the newly added 4th Amendment
to the Agreement; and
WHEREAS the project will provide a restored garden area including repairs to the pond, refinishing a small
bridge, adding native plants. replacing fencing and installing a new gazebo, which will make the park more
enjoyable for all visitors.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Amendment #4 to the Agreement with the Oakland County 4-H Fair Association to repair and improve the
George M. Hager Memorial Garden on the grounds of Springfield Oaks County Park.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson
or designee to execute the Amendment.
BE IT FURTHER RESOLVED that no budget amendment is required.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson,
2 dU Date: June 23, 2022
David Woodward. Commissioner
a04t4ii Date: June 24, 2022
Hilarie Chambers, Deputy County Executive II
F
Date: June 24, 2022
Lisa Brown, County Clerk I Register of Deeds
COMMITTEE TRACKING
2022-06-14 Legislative Affairs & Government Operations - recommend to Board
2022-06-23 Full Board
VOTE TRACKING
Motioned by Commissioner Charles Cavell seconded by Conmtissioner Michael Gingell to adopt the attached
Contract: Amendment #4 with Oakland County 4H Fair Association for improvements to the George M. Hager
Memorial Garden on the grounds of Springfield Oaks County Park.
Yes: David Woodward, Michael Gingell, Karin Joliat, Kristen Nelson, Eileen Kowall, Angela Powell.
Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles
Cavell. Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17)
No: Christine Long, Philip Weipert (2)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
052022 SAC Memorial Garden Renovation Packet for Commission
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Conunissioners on June 23, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the Circuit Courtat Pontiac,
Michigan on Thursday, June 23, 2022,
Lisa Bronor, Oakland Corm(i, Clerk/Register of Deeds
Agenda #: 6
Department: Administration / Springfield Oaks
From: Phil Castonia, Manager
Subject: Springfield Oaks — Memorial Garden Repairs and Improvements
INTRODUCTION AND HISTORY
Oakland County Parks and Recreation Commission and the Oakland County 4H Fair
Association entered into an Agreement on January 1, 2017, that provided for the following: (1)
lease of the Springfield Oaks Administrative Building/Building E; (2) Cooperative Fair
Agreement; (3) license for indoor vehicle/boat storage; and (4) license for use of Springfield
Oaks Activity Center Kitchen.
The Parties have entered into three previous amendments: (1) the 1st Amendment on May 25,
2017 for the re -paving of certain grounds at the Springfield Oaks Activity Center; (2) the 2nd
Amendment on April 19, 2018 to assist with the costs and labor associated the Springfield Oaks
Activity Center water quality project, which included the following: (a) drilling of a new well; (b)
electrical work to operate the new well; and (c) construction of a new well house; and (3) the 3rd
Amendment on December 18, 2020 for improvements to the heating, ventilation, and air
conditioning system for the Springfield Oaks Activity Center.
The Association desires to repair and improve the George M Hager Memorial Garden on the
grounds of Springfield Oaks County Park. The Association has offered to pay for all costs
associated with the project including any permits and licenses, with an approximate total value
of twenty thousand dollars ($20,000.00).
The Project shall consist of the following work:
• Remove two trees and stumps because their roots will break up the sidewalks and push
up against the bridge rails.
• Repair and update the pond with a new liner and pump, and remove and prevent
goldfish from being placed in the pond.
• The bridge over the middle pond will be raised up on the ends, power -washed, repaired,
and refinished.
• Improve the layout of the garden and the flower beds and add more native plants in
addition to the protected plants currently in the garden.
• Install cement sidewalks with a cobblestone -type impression and make the sidewalks
handicap accessible (4 feet wide or as otherwise required by law).
• Replace the fence around the garden. The new fence will include an access gate at the
back by the Pit Area.
• Build a 14' x 16' gazebo.
Project Responsibilities:
• The Association shall perform all work associated with the Project.
• The Association shall have all Project plans approved by OCPRC Staff before work is
started.
• The Association shall pay for all costs associated with the Project. There shall be no
costs to OCPRC for this Project.
ATTACHMENTS
• 41h Amendment to the Agreement with Oakland County 4H Fair Association
• OCPRC Resolution
• Draft Memorial Garden Renovation Proposal from the OC 4H Fair Association
STAFF RECOMMENDATION
Staff recommends approving the attached amendment with the Oakland County 4H Fair
Association to repair and improve the George M Hager Memorial Garden on the grounds of
Springfield Oaks County Park. The Association will pay for all costs associated with the project
including any permits and licenses, with an approximate total value of twenty thousand dollars
($20,000.00).
MOTION
Move to approve the attached amendment with the Oakland County 4H Fair Association to
repair and improve the George M Hager Memorial Garden on the grounds of Springfield
Oaks County Park. The Association will pay for all costs associated with the project
including any permits and licenses, with an approximate total value of twenty thousand
dollars ($20,000.00).
FOURTH AMENDMENT TO THE AGREEMENT
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND,
OAKLAND COUNTY 4-H FAIR ASSOCIATION
This Fourth Amendment (4th Amendment) is entered on May 20, 2022, between the County of
Oakland, by and through its statutory agent the Oakland County Parks and Recreation Commission
("OCPRC"), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland County 4-H
Fair Association ("Association"), located at 12451 Andersonville Road, Davisburg, MI 48350.
BACKGROUND
A. The Parties entered into an Agreement on January 1, 2017 that provided for the following: (1)
lease of the Springfield Oaks Administrative Building/Building E; (2) Cooperative Fair
Agreement; (3) license for indoor vehicle/boat storage; and (4) license for use of Springfield Oaks
Activity Center Kitchen (hereinafter " Original Agreement").
B. The Parties have entered into three amendments: (1) the 1" Amendment on May 25, 2017 for the
re -paving of certain grounds at the Springfield Oaks Activity Center; (2) the 2"d Amendment on
April 19, 2018 to assist with the costs and labor associated the Springfield Oaks Activity Center
water quality project, which included the following: (a) drilling of a new well; (b) electrical work
to operate the new well; and (c) construction of a new well house; and (3) the Yd Amendment on
December 18, 2020 for improvements to the heating, ventilation, and air conditioning system for
the Springfield Oaks Activity Center.
C. The Original Agreement, 1" Amendment, 2°d Amendment, Yd Amendment and the 4'
Amendment shall be collectively referred to as the "Agreement."
D. The Association and OCPRC desire to repair and improve the George M Hager Memorial Garden
on the grounds of Springfield Oaks County Park (hereinafter "Project").
E. The Association has offered to pay for all costs associated with the project including any permits
and licenses, with an approximate total value of twenty thousand dollars ($20,000.00).
F. In consideration of the mutual covenants and benefits contained herein, the Parties agree as
follows:
4'h AMENDMENT
§1. Background. All statements contained in the "Background" are incorporated into the 4th
Amendment.
§2. Descrintion of Proiect and Association Funding, The Project shall consist of the
following work:
2.1. Remove two trees and stumps because their roots will breakup the sidewalks and
push up against the bridge rails.
Page 1 of 2
4'h Amendment
FINAL 05-20-22
2.2. Repair and update the pond with a new liner and pump, and remove and prevent
goldfish from being placed in the pond.
2.3. The bridge over the middle pond will be raised up on the ends, power -washed,
repaired, and refinished.
2.4. Improve the layout of the garden and the flower beds and add more native plants
in addition to the protected plants currently in the garden.
2.5. Install cement sidewalks with a cobblestone -type impression and make the
sidewalks handicap accessible (4 feet wide or as otherwise required by law).
2.6. Replace the fence around the garden. The new fence will include an access gate at the
back by the Pit Area.
2.7. Build a 14' x 16' gazebo.
§3. Proiect Resnonsibilifres.
3.1. The Association shall perform all work associated with the Project.
3.2. The Association shall have all Project plans approved by OCPRC Staff before work is
started.
3.3. The Association shall pay for all costs associated with the Project. There shall be no
costs to OCPRC for this Project.
§4. Continuation of Agreement Terms and Conditions. All other terms and conditions of
the Agreement shall continue with full force and effect, except as modified herein.
§5. Entire Agreement. The Original Agreement and the 1st 2nd 3`d and 4a' Amendments
constitute the entire agreement and understanding between OCPRC and Association and
supersede all other prior oral or written understandings, communications, or agreements
between OCPRC and Association.
THE COUNTY OF OAKLAND:
David T. Woodward, Chairperson, Date
Oakland County Board of Commissioners
THE OAKLAND COUNTY 4-H FAIR ASSOCIATION:
By: Date
Page 2 of 2
0 Amendment
FINAL 05-20-22
MISCELLANEOUS RESOLUTION
IN RE: A m e n d m e n t #4 - O a k l a n d County 4-H Association Agreement -
SPRINGFIELD OAKS
To the Oakland County Parks and Recreation Commission Chairperson,
Ladies and Gentlemen:
WHEREAS, the Oakland County Parks and Recreation, at its June 7, 2016 Meeting,
approved an Agreement with the with the Oakland County 4-H Fair Association (the
"Association"), which provides for the following: (1) the lease of the Springfield Oaks
Administrative Building/Building E; (2) the Cooperative Oakland County 4-H Fair
Agreement; (3) the license for indoor vehicle/boat storage; and (4) the license of
Springfield Oaks Activity Center Kitchen ("Original Agreement"); and
WHEREAS, the Oakland County Board of Commissioners approved the Original
Agreement via MR# 16177, and
WHEREAS, the Association desires to repair and improve the George M Hager Memorial
Garden on the grounds of Springfield Oaks County Park at their cost; and
WHEREAS, the funding and description of work is codified and described in the attached
Amendment; and
WHEREAS, the Department of Corporation Counsel has reviewed and/or prepared all
necessary documents related to the attached Amendment; and
WHEREAS, the Oakland County Parks and Recreation Commission wishes to enter into
the attached Amendment to permit the Association to fund and perform the Springfield
Oaks Memorial Garden work; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends the Oakland County Board of Commissioners approve and
authorize the attached Amendment with the Association.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission recommends the Oakland County Board of Commissioners direct its
Chairperson or designee to execute the attached Amendment.
Date:
Moved by:
Supported by:
Ayes:
Nays:
Davisburg, MI48350
PROPOSAL TO REPAIR AND IMPROVE THE GEORGE M. HAGER MEMORIAL GARDEN ON THE GROUNDS
OF SPRINGFIELD OAKS COUNTY PARK
The George M. Hager Memorial Garden is over twenty years old. It is in need of repairs and
improvements. We have formed a Garden Committee, and have been raising funds to pay for the
repairs and improvements. The following is the planned repairs and improvements recommended from
our committee:
1. Two trees are to be cut down because their roots will break up the sidewalks and push up
against the bridge rails. They also keep the pons full of leaves and plug the water pump
2. Remove the pond liner. The current liner is a 2-piece liner and leaks. The rocks need to be
broken out to remove the liner.
3. Shorten up the sides of the middle pond to raise up the bottom of the pond. This will prevent
the water from getting stagnant, and the water will flow freely into the big pond.
4. The big pond needs to be leveled. The part of the pond towards the swamp need to be dug
deeper to improve the circulation of the new pump, which will be installed after the liner is
replaced. The pond liner will be replace with a 1-piece liner.
S. Purchase and install a new water pump
6. The bridge over the middle pond needs to be raised up on the ends, power -washed, repaired,
and refinished.
7. We will improve the layout of the garden and the flower beds. We plan on adding more native
plants in addition to the protected plants currently in the garden.
S. Install cement sidewalks with a cobblestone -type impression. We will make the sidewalks
handicap accessible (4 feet wide), and they will be easier to maintain.
9. Replace the fence around the garden. The new fence will include an access gate at the back by
the Pit Area.
10. Build a 14 x 16 gazebo.
v
I.I I II II I III I II II IIIIINIIINIIIIbII II