HomeMy WebLinkAboutResolutions - 2022.06.23 - 37427BOARD OF COMMISSIONERS
June 23, 2022
MISCELLANEOUS RESOLUTION #22-230
Sponsored By: Penny Luebs
Sheriff's Office - Grant Acceptance from the :Michigan Department of Natural Resources for the 2022
Marine Safety Program
Chairperson and Members of the Board:
WHEREAS the Sheriffs Office applied for $451,239 and was awarded $166.600 in grant funding from the
Michigan Department of Natural Resources for Public Act 451 funding administered through the Marine Safety
Grant Program to conduct Marine Safety activities: and
WHEREAS the grant award is S8,450 less than last year's award; and
WHEREAS the total award finding of S166,606 consists of S78,000 in state finding and S88,600 in federal
fiunding; and
WHEREAS the 2022 grant program period is January 1, 2022 through December 31, 2022 for state funding
and January 1, 2022 through September 30, 2022 for federal fielding; and
WHEREAS there is a 25° o match of S26,000 (state funding divided by 75% then multiplied by 2507o) required
for the state funding and no match required for the federal funding. The county match is included in the FY
2022 Sheriffs Office Patrol Services Division General Fund budget: and
WHEREAS funding covers partial reimbursement of salaries and other operating expenses; and
WHEREAS the grant award has completed the Grant review Process in accordance with the Grants Policy
approved by the Board at their January 21. 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Conmiissioners approves the
2022 Marine Safety Grant Award from the Michigan Department of Natural Resources, for the period January
1, 2022 through December 3 L 2022. in the amount of S 166,600,
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant amendments. within fifteen percent (154 0) of the original award,
which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED the FY 2022 budget is amended as detailed in the attached Schedule A budget
amendment document.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs,
6z,., d
Date: June 23, 2022
David Woodward, Commissioner
WIM1
Date: June 24, 2022
Hilarie Chambers, Deputy County Executive II
1
Date: June 27. 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-06-14 Public Health & Safety - recommend to Board
2022-06-23 Full Board
VOTE TRACKING
Motioned by Commissioner Charles Cavell seconded by Connrhssioner Michael Gingell to adopt the attached
Grant Acceptance: from the Michigan Department of Natural Resources for the 2022 Marine Safety Program .
Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kosvall, Angela Powell,
Thomas Kuhn. Chuck Moss. Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles
Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17 )
No: Christine Long, Philip Weipert (2)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. 2022 Marine Safety Grant Schedule A Workday
2. Grant Review Sign -Off
3. Marine Safety Grant Agreement Issued
4. 2022 Marine Safety Grant Award
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Conunisshoners on June 23, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, June 23, 2022.
List? Brown, Oakland Comm, Clerk/ Register of➢eeds
Oakland County, Michigan
SHERIFFS OFFICE - 2022 MARINE SAFETY PROGRAM - GRANT ACCEPTANCE
Schedule "A" DETAIL.
Operating Fund budget IProjectl project# IActi+itj Analysis Account Tide
R1EI Fund Name Division Name Fund# 1 Division# IProgram#I Account#I Unit(OU) I Affiliatal Reference Unit GRN-1003845 GLIB GLB Saetm Mame
nld eoSaimyB.lae m
R General Na Patrol Services FNDA 0100 CCN4030601 PRG 116200 RC626619
R General Fund NenDe9-rt -e cst FND10100 CCN9010101 PRG196030 RC665882
FY 2022 FY 202$ FY 2024
Amendment Amendment Amendment
8,450
�$
GRANT REVIEW SIGN -OFF — Sheriff's Office
GRANT NAME: 2022 Marine Safety Program
FUNDING AGENCY: Michigan Department of Natural Resources for and on behalf of the State of Michigan
DEPARTMENT CONTACT: Sgt, Brian Burwell / (248) 858-1664
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 05/09/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — Lynn Sonkiss 5/6/2022
Human Resources:
Approved by Human Resources. No position implications, therefore HR action is not needed.— Heather Mason 5/3/2022
Risk Management:
Approved by Risk Management. — R.E. 5/3/2022
Corporation Counsel:
APPROVED by Corporation Counsel. There are no legal issues that need to be addressed.- Mary Ann Jerge 5/4/2022
From: narenlv-miarants(amichioan.aav-
To: West. Katie
Subject: Marine Safety Grant Agreement Issued
Date: Friday, April 29, 2022 12:30:40 PM
CAUTION: This message is from a sender outside of the Oakland County organization.
Do not click links or open attachments unless you recognize the sender and know the
content is safe.
Dear Oakland County Sheriffs Department,
Congratulations, your Marine Safety Grant has been funded!
A grant agreement for has been created for MS22-021. Please log in to MiGrants to review
and submit your grant agreement.
TO REVIEW YOUR PROJECT AGREEMENT DOCUMENT IN MiGrants:
1. Log into the MiGrants website
2. Click on'Searches' and select'Grants.'
3. Select the 'Marine Safety Grant Admin' for the current grant year. All other fields should be
left blank and click the Search button.
4. Click on your underlined project number (Example: MS14-001)
5. On the left side navigation, click on the Project Agreement page.
6. On the agreement page, select the blue link on the top of the page "Click Here to view the
Project Agreement"
7. Print the grant agreement, sign and upload the document for DNR Review.
8. Complete the Grantee's Representative information.
9. After Saving the page, scroll down on the left side of the page to 'Status Options.'
10. Select'PA Submitted' to submit the agreement to DNR.
PLEASE NOTE : If Federal Funds are included in the grant, click the link to Federal
Assurances. Print, sign and upload this document into MiGrants.
of NATugq
IMichigan
Department of Natural Resources - Grants Management
2022 MARINE SAFETY PROGRAM (STATE AND FEDERAL FUNDING)
GRANT AGREEMENT
ym
'NicHicnN Required by authority of 1994 PA 451, as amended, and 1972 PA 227
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan
("DEPARTMENT") and Oakland County Sheriff's Department ("GRANTEE").
1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for the
purposes of marine safety law enforcement related activities. The total amount obligated with this award is:
Operating
Equipment
Salaries, Wages and Benefits for:
Federal Funds (100%)
$0.00
State Funds (75%)
$78,000.00
$0.00
Marine Safety Law Enforcement and Related Activities;
Instruction of Boating Safety Courses;
Inspection of Boat Liveries;
Attendance at Authorized Marine Safety Training (attendance at the Department's Annual Administrators'
Workshop and the Michigan Sheriffs' Association's New Marine Officers Training are pre -authorized),
Operating Expenses for the Scope Items Listed Above, including:
Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;
4• Travel expenses;
Uniforms, personal flotation devices, boat shoes, etc.;
Leasing of vehicles, dockage, storage, eligible office space;
Boat repair, replacement and/or servicing of boat outfitting equipment.
2. Salary and Wages are reimbursable to the GRANTEE at the employees' hourly rate. Overtime is only eligible if
the employee worked in excess of 80 hours for full time employees and 40 hours for part time employees in a
pay period on Marine Safety duties.
3. The percentage of the GRANTEE'S total budget devoted to operating expenses shall not exceed Forty percent
(40%), unless prior approval has been obtained from the DEPARTMENT.
4. Federal funding from the award Recreational Boating Safety 16,01.26 is provided to state agencies under the
authority of 46 U.S.C. 13103(a)(2) and (3). The Federal Award Date for these funds are February 2, 2022 and the
Federal Award ID Number for these funds is 70ZO2322M00000978. The State of Michigan has received a federal
funding apportionment for fiscal year 2022 through the United States Coast Guard, Department of Homeland
Security, From this federal funding the amount shown below is provided to the GRANTEE by the DEPARTMENT
for the purpose of supporting the GRANTEE'S Marine Safety program. Reference the "Department of Homeland
Security, United States Coast Guard, Boating Safety Financial Assistance CFDA 97.012, and passed through by
Department of Natural Resources' on your single audit reports and other financial statements as required.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible costs
toward completing the scope of work listed above, but not to exceed Eighty Eight Thousand Six Hundred Dollars
and Zero Cents ($88,600.00), which is the total amount awarded under this agreement.
There is no local match required for this reimbursement.
The Subaward Budget Period and Period of Performance for federal funding is January 1, 2022 through
September 30, 2022.
Completed reimbursement request and documentation of operating expenditures are due no later than October
31,2022.
MS22-021 Page 1 of 3
Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA451, as
amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of
supporting county Marine Safety programs. State funding, in the amount shown below is provided to the
GRANTEE by the DEPARMENT for the purpose of supporting the GRANTEE'S Marine Safety program.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of total eligible costs
toward completing the scope of work listed above, but not to exceed Seventy Eight Thousand Dollars and Zero
Cents ($78,000.00), which is the total amount awarded under this agreement.
A local match of at least 25% of total eligible costs is required for this reimbursement.
The Agreement period for state funding is January 1, 2022 through December 31, 2022.
Completed reimbursement request and documentation of operating expenditures are due no later than March 1,
2023.
5. This Agreement shall be administered on behalf of the DEPARTMENT through the Finance and Operations
Division. All reports, documents, or actions required of the GRANTEE shall be submitted through MiGrants
website unless otherwise instructed by the DEPARTMENT.
6. Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement
request submitted by the GRANTEE through the MiGrants website. The indirect rate for this award is zero
because it has been waived by the GRANTEE.
7. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency, group or individual.
8. The GRANTEE shall display valid and proper state of Michigan registration on all vessels and comply with the
state of Michigan life jacket regulations.
9. This Agreement may be canceled by the DEPARTMENT, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the GRANTEE, or upon mutual Agreement by the
DEPARTMENT and GRANTEE. The DEPARTMENT may honor requests for just and equitable compensation to
the GRANTEE for all satisfactory and eligible work completed under this Agreement up until 30 days after written
notice, upon which time all outstanding reports and documents are due to the DEPARTMENT and the
DEPARTMENT will no longer be liable to pay the GRANTEE for any further charges to the grant.
10. The GRANTEE agrees not to discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of because of religion, race, color, national origin, age, sex, sexual orientation, height, weight, marital
status, partisan considerations, or a disability or genetic information that is unrelated to the person's ability to
perform the duties of a particular job or position. The GRANTEE further agrees that any subcontract shall
contain non-discrimination provisions which are not less stringent than this provision and binding upon any and
all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement.
11. The GRANTEE agrees to follow the DEPARTMENT procedure policy:
a. The GRANTEE will openly advertise and seek written bids for contracts for purchase or services with
a value equal to or greater than $50,000.00 and accept the lowest qualified bid.
b. The GRANTEE will solicit three (3) written quotes for contracts with purchases or services between
$5,000.00 and $50,000.00.
12. The Agreement may be executed separately by the parties. This Agreement is not effective until:
a. The GRANTEE has signed it and returned it, and
b. The DEPARTMENT has signed it.
13. The award is not for Research and Development
MS22-021 Page 2 of 3
The individuals signing for the parties indicated below certify by their signatures that they have the authority to do so
and will ensure that the terms of the Agreement are fulfilled.
GRANTEE
SIGNED:
By:
Printed Name:
Title:
Date:
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
SIGNED:
By:
Section Manager
Title:
Date:
Phone: 517-284-7268
Email: dnr-grants@michigan.gov
SIGMA Vendor ID:
SIGMAAddress ID:
Unique Entity Identifier:
MS22.021 Page 3 of 3