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HomeMy WebLinkAboutResolutions - 2022.06.23 - 37428BOARD OF COMMISSIONERS June 23, 2022 MISCELLANEOUS RESOLUTION #22-23I Sponsored By: Penny Luebs Sheriff's Office - Grant Application with the U.S. Department of Justice, Bureau of Justice Assistance Programs for FY 2022 Bulletproof Vest Partnership (BVP) Program Chairperson and Members of the Board. WHEREAS the Oaldand County Sheriff s Office is applying for FY 2022 Bulletproof Vest Partnership grant funding from the U.S. Department of Tustice, Bureau of Justice Assistance Programs (BJA) in the amount of S111,1ft and WHEREAS the grant allows reimbursement of up to 50% of costs incurred by the Sheriff s Office for the purchase of approved bulletproof vests for deputies; and WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants Policy approved by the Board at their January 21, 2021 meeting. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the submission of the FY2022 Bulletproof Vest Partnership (BVP) Program Grant application in the amount of S111,100. BE IT FURTHER RESOLVED that application and future acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that a budget amendment is not required at this time. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs, Date: June 23, 2022 David Woodward. Commissioner Date: June 24 2022 Hilarie Chambers, Deputy County Executive II r� Date: June 27, 2022 Lisa Brown, County Clerk'/ Register of Deeds COMMITTEE TRACKING 2022-06-14 Public Health & Safety - reconmrend and forward to Finance 2022-06-15 Finance - recommend to Board 2022-06-23 Full Board VOTE TRACKING Motioned by Commissioner Charles Cavell seconded by Cormnissioner Michael Gingell to adopt the attached Grant Application: with the U.S. Department of Justice, Bureau of Justice Assistance Programs for FY 2022 Bulletproof Vest Partnership (BVP) Program. Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kowall, Angela Powell, Thomas Kulrn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray. Robert Hoffman, Adanr Kochenderfer (17) No: Christine Long, Philip Weipert (2 ) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Grant Review Sign -Off FY22 2, FY 2022 BVP Application STATE OF MICHIGANr) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 23, 2022. with the original record thereof now remaining in my office, In Testimony whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday. June 23, 2022. Lisa Brown, Oakland C omitr Clerk i Register of Deeds Please Note: The attached Miscellaneous Resolution is subject to further revision once posted to the Board of Commissioners' Civic Clerk site. GRANT REVIEW SIGN -OFF — Sheriff's Office GRANT NAME: 2022 Bulletproof Vest Partnership (BVP) Program FUNDING AGENCY: U.S. Department of Justice, Bureau of Justice Assistance DEPARTMENT CONTACT: Diana Fisher/(248) 858-1584 STATUS: Application (Greater than $50,000) DATE: 05/17/2022 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign - off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved— Lynn Sonkiss 05/09/2022 Human Resources: Approved— Heather Mason 05/10/2022 Risk Management: Approved— Robert Erlenbeck 05/16/2022 Corporation Counsel: Approved— Heather Lewis 05/12/2022 Fisher, Diana From: Sent: To: Subject: Dear BVP Participant: BVP Email Account <ojp@public.govdelivery.com> Thursday, April 28, 2022 10:47 AM Fisher, Diana Bulletproof Vest Partnership (BVP) — FY 2022 Application Announcement The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year (FY) 2022 Patrick Leahv Bulletproof Vest Partnership (BVP) orogram application funding period. The purpose of the BVP program is to is to reimburse states, counties, federally recognized tribes, cities, and local jurisdictions up to 50% of the cost of body armor vests purchased for law enforcement officers. Please see the BVP Overview for detailed information on the BVP Program: httDs://www.oit).aov/bvr)/overview. Applications for FY 2022 BVP funds will be accepted beginning Thursday, April 28, 2022. All applications must be submitted online at Patrick Leahv Bulletproof Vest Partnership: Loqin (usdoi.gov) by 6:00 pm eastern time on Monday, June 27, 2022. Important Information reciardina FY 2022 BVP: 1. System for Award Management (SAM) Registration Requirement: Jurisdictions will not be able to apply for and receive FY 2022 BVP funds if they are not registered in SAM. Jurisdictions not registered with SAM are strongly encouraged to access the SAM website at htto://www.sam.aov as soon as possible in order to obtain information on and to complete the online SAM registration Applicants should ensure that current bank routing and bank account information is included in the www.sam.00v profile, as the banking information in the SAM at the time of application will be used to transfer reimbursement funds to your jurisdiction. For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit www.sam,gov. The SAM Helpdesk can be reached at 866-606-8220, 2. Unique Entity Identifier (UEI): SAM recently transitioned from the DUNS number to the new Unique Entity Identifier (UEI). The UEI, a 12-character alphanumeric value. is now the primary means of identifying entities registered for federal awards government -wide in SAM. If an entity is already registered in SAM, it has been assigned a UEI. To view the UEI, the Federal Service Desk posted instructions for finding the UEI in SAM. All FY 2022 BVP applications must have a UEI entered in the BVP system to receive an FY 2022 BVP award. More details on the impact of this change in the SAM system can be found at: httos://sam,aov/content/duns-uei. 3. User Guides and Training Materials: User guides and training materials for the BVP application process and the payment request process can be found at: https:/lwww.oiD.aov/proaram/buileti)roof-vest-partnership/orogram- resources#hf3ala. 4. Mandatory Wear Policy: Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers in place when the FY 2022 BVP applications are submitted. There are no requirements regarding the nature of the policy other than it specify when mandatory wear is required for uniformed officers on duty. Please see the BVP Mandatory FAQs for further guidance on this requirement. 5. Compliant Vest Lists: Each vest purchased with FY 2022 funds must meet the National Institute of Justice (NIJ) standards on the date it was ordered and must be American -made. Please see this website for the latest NIJ compliant vests: https:/Icitec.orci/compliance-testilno-oroaram/compliant-Droduct-lists/. 6. Uniquely Fitted Armor Vest Requirement: Jurisdictions receiving funding for reimbursement of body armor purchases must have in place a uniquely fitted vest requirement when the FY 2022 BVP applications are submitted. In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab -resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage, through a combination of: 1) correctly -sized panels and carrier, determined through appropriate measurement, and 2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of the Office of Justice Programs' efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) available at no cost. The Personal Armor Fit Assessment checklist, is excerpted from ASTM E3003. 7. Eligibility: Multiple law enforcement agencies (LEAS) within the same jurisdiction must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. This includes colleges and universities. All public colleges and universities are considered LEAS under their respective jurisdiction. 8. Items to Review: To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2022 BVP funds: • Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) • Ensure that the application accurately reflects the current market cost for the vests identified on the application. • Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum award allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests(a.usdoj.aov. In addition, please visit BJA's Officer Robert Wilson III Preventing Violence Against Law Enforcement Officers and Ensuring Officer Resilience and Survivability (VALOR) Initiative website to obtain other information regarding officer safety: VALOR Officer Safetv and Wellness Initiative I Overview I Bureau of Justice Assistance (oio.aov). The VALOR Initiative is a comprehensive set of programs that deliver no -cost officer safety, wellness, resilience training, resources, and technical assistance to law enforcement throughout the country. VALOR brings together the latest research and practices to address current and emerging officer safety and wellness issues/threats. Please see the VALOR Initiative Overview -Booklet for a detailed synopsis of this important initiative: BJA VALOR INITIATIVE (oio.aovi. Sincerely, The BVP Program Team Bureau of Justice Assistance httDs://www.oio.aov/L)rocram/builetoroof-vest-oartnershir) This email was sent to fisherd@oakgov.com using GovDelivery Communications Cloud on behalf of: Department of Justice Washington, DC AGENCY INFORMATION Please make sure your Jurisdiction name is correct since this is how it will appear on your banking form. If the jurisdiction name is incorrect, please contact the BVP Help Desk as shown at the bottom of the left side menu. Name: OAKLAND COUNTY Agency Type: County/Parish Government ID Number: 231063063 " Tax Payer ID Number: 0 1386004876 l 9 Digit DUNS: 136200362 DUNS 4: Unique Entity Identifier I' HZ4EUKDD7AB4 IUmy Number of Existing Population: Number of Existing Full Time Officers: Number of Existing Part Time Officers: 1202362 804 297 * Address Line 1: 1 1200 N. TELEGRAPH RD. Address Line 2: * City: PONTIAC State: MI I * Zip: 148341-1032 CANCEL SAVE Please verify your agency contact information. Note: The role of Primary Point of Contact (POC) is critical to the success of this program. The POC will be required to review and approve the online application and all requests for payment. You will also be making various assurances and certifications with respect to key program guidelines and requirements. If you feel these responsibilities exceed your authority, please STOP at this point and resume once your authority has been more clearly established. If you are the Chief Executive, then you will also be acting as the Primary Point of Contact for your jurisdiction. o Successfully Updated Agency Application Profile Application BIDE Name Phone User Id C Number Diana Fisher fisherd@oakgov.com Chief Executive Officer * First Name: * Last Name: (248) 858-1584 David Woodward NIJ Approved Vests Email fisherd@oakgov.com Submit Application Status Associated * E-mail: Fax: * Phone: Chief Financial Officer * First Name: * Last Name: * E-mail: Fax: * Phone: Point of Contact * First Name: * Last Name: * E-mail: Fax: * Phone: woodwardd@oakgov.com (' (248) 858-9215 (I (248) 858-0100 (' Kyle Jen jenk@oakgov.com (248) 858-1810 (' (248) 452-8653 Diana (i, ' Fisher fisherd@oakgov.com (248) 452-5191 (248) 858-1584 Address Line 1: Address Line 2: County: * City: * State: * Zip: CANCEL - SAVE 1200 North Telegraph Road Building 38 East -Sheriff Administration Pontiac MI v 48341-1032 1 i'►•110161 Application Profile Application Please enter your application profile information. NIJ Approved Vests Submit Application Vest Replacement Cycle: Under normal conditions, the number of years you 5 allow an officer to wear body armor before it is replaced. Number of Emergency Replacement Needs: Number of Emergency Replacement Needs cover vests that are potentially defective, vests that have been lost, stolen, or damaged, and vests needed as a result of unanticipated Number of Officer Turnover occurring within the last 3 to 6 months. It DOES NOT include tactical vests or routine agency needs for new or replacement vests unless those vests contain Zylon@) and must be replaced immediately. * Number of Stolen or Damaged * Number of Officer Turnover Required fields are denoted by SAVE CANCEL I0 I0 Since 2011, the Department of Justice's BVP Program has included an application requirement to ensure that agencies receiving funding for reimbursement of body armor purchases have a written Mandatory:Wear Policy for uniformed patrol officers in place. Your agency has applied for BVP funding and certified that a wear policy is in place. The Bureau of Justice Assistance requests that you provide a copy of your agency's Mandatory Wear Policy for vests which were reported. Mandatory Wear Policv File Unload Upload Date Upload User Upload Comments Action 05/03/2022 10:21:23 AM fisherd@oakgov.com View Upload Comments Upload Date Upload User ® Action 05/03/2021 01:42:13 fisherd@cakgov.com View PM 04/27/2020 02:12:54 westca@oakgov.com View PM -------- - - 04/18/2019 10:35:05 westca@oakgov.com View AM 04/17/2018 02:38:01 seamanl@oakgov.com View PM Upload Date Upload User" Upload Commentsd Action 05/23/2017 02:33:55 seaman)@oakgov.com View PM 01/12/2017 02:18:05 seaman)@aakgov.com View PM 04/07/2015 02:18:09 seaman)@oakgov.com View PM SUBJECT: REFERENCE: PURPOSE General Order NUMBER DATE 49 September 13, 2017 OAKLAND COUNTY SHERIFFS OFFICE Distribution: BODY ARMOR POLICY i (Rescinds & Replaces General Order #6, Dated January 29, 2002) The purpose of this policy is to provide deputies with guidelines for the proper use and care of body armor. POLICY It is the policy of the Sheriff's Office to maximize officer safety through the use of body armor. All sworn deputies assigned to Law Enforcement Services or the Court Services Division shall be issued body armor. Body armor that is expired or damaged shall be replaced by the Sheriffs Office. 1.0 PROCEDURE 1.1 Use of Body Armor 1.2 Uniformed deputies are required to wear their Sheriff's Office issued / approved body armor while engaged in law enforcement activities. This includes: 1.2.1 Patrol and Field Operations 1.2.2 Court Security -including the Transport Unit 1.2.3 Hospital Watches 1.3 Non -uniformed deputies (i.e., investigators and plain clothes deputies) are not required to wear their Sheriffs Office approved body armor during their normal course of duty. 1.4 Non -uniformed deputies may also wear it at their discretion, but must wear it during the executions of search warrants or other tactical missions. 1.5 Non -uniformed deputies must keelp it readily available. GENERAL ORDER NO. 49 Bodv Armor Policv September 13, 2017 Page 2 of 2 1.6 Deputies shall wear only Sheriff's Office -approved body armor. "Sheriff's Office approved body armor" is body armor that is either the body armor issued to the deputy by the Sheriff's Office or body armor that the deputy has received written approval to use. Requests for approval may be submitted to the Training Unit. Body armor must comply with the current minimum protective standards prescribed by the National Institute of Justice. 2.0 Issuance and Record Keeping: 2.1 At the time of issuance, the Administrative Services Division will confirm that the body armor fits the deputy and instruct the deputy in the proper use and care. The Administrative Services Division shall enter the issue date on the armor's label with a permanent marking pen or stamp. 2.2 The Administrative Services Division shall maintain records of the following information: which armor was issued to a given deputy; the issue date; supplier name; model designation; armor type; and production lot numbers. &0 Care and Maintenance of Body Armor 3.1 Deputies are responsible for the proper use, storage, and cleaning of their body armor in accordance with the manufacturer's instructions. Each time before wearing, deputies shall inspect their body armor for signs of damage. Deputies are responsible for reporting any damage or wear to the body armor to their immediate supervisor for replacement. Michael J. Bouchard Sheriff MJ B/OW W/rmy/tss Application Profile Application N W Approved Vests Submit Application Please enter how many vests you would like to add to your application and the costs associated with them. Manufacturer Name Armor Express, Inc. Vest Model Name Threat Level Gender Unit Price Quantity 220 505 ADD TO APPLICATION AEXPG2-A-I I N Tax, Shipping & Handling Costs 0 Application Profile Application :4I N W Approved Vests Submit Application Listed below is each of the vests which you included in your application. You may view, change or delete the information shown for each type of vests listed by clicking on its 'Model Name'. To add more vests to your application, please select the "Add Vests To Application" button. If all information is correct, please select the "Proceed To Submit Application" button to continue with the application process. i Participant 'OAKLAND COUNTY Fiscal Year �2022 Number of Agencies Applied 1 Total Number of Officers for Application 1101 Number of Officers on Approved Applications 1101 I Fiscal Year 2022 Vest Replacement Cycle 5 Number of Officers 1101I' Number of Number of 0 Emergency Stolen or Replacement Damaged Needs Number of Officer Turnover Vests for 2022 Regular Fund C Unit Model Name Quantity Specification Gender Price Total Cost + AEXPG2- 220 11 N $505.00 $111,100.00 A-11 Grand 220 Totals PROCEED TO SUBMIT APPLICATION ADD VESTS TO APPLICATION $111,100.00 SUBMIT APPLICATION Application Profile Applicaton NIJ Approved Vests Submit Application PLEASE ROTE: Applications tor tunaing may oe siormWeW-1ZM-17AW otab standards ordered on or after April 1, 2022. Once the open 7.pplication period closes, funding levels will be established and — applicants will be notifie d . Participant Fiscal Year Number of Agencies Applied Total Number of Officers for Application Number of Officers on Approved Applications Fiscal Year OAKLAND COUNTY 2022 1 1101 2022 1101 Vest Replacement Cycle Number of Officers Number of Stolen or Number of Damaged Emergency Replacement Needs Number of Officer Turnover I E 0 Application for Funding Name Quantity Extended Cost Tax, S&H* Total Cost OAKLAND COUNTY 220 $111,100.00 $0.00 $111,100.00 Grand Totals 220 $111,100.00 $0.00 $111,100.00 Requested BVP Portion of Total Cost, up to: $55,550.00 * Total Taxes, Shipping and Handling Cost for each Application SUBMIT APPLICATION FOR BVP APPROVAL Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time for all components of a jurisdiction to complete and file this Application for Funding form is two hours. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you may use the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o Bureau of Justice Assistance, 810 Seventh Street NW, Washington, DC, 20531.