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HomeMy WebLinkAboutResolutions - 2022.06.23 - 37443frOAKLAND'r- C 0 J NTY M I C H I G AN BOARD OF COMMISSIONERS June 23, 2022 MISCELLANEOUS RESOLUTION #22-245 Sponsored By: Gwen Markham vIlater Resources Commissioner - Resolution Northwest Oakland Sewer General Fund Transfer to Drainage District Account Chairperson and Members of the Board: WHEREAS the Oakland County Water Resources Commissioner ("WRC") has conducted Conceptual studies regarding the protection of the environment and the provision of sanitary sewer service to serve certain areas located within the Village of Ortonville and within the Townships of Grm eland, Holly, and Brandon (collectively the Oakland County "Communities") through an extension of service from Genesee County; and WHEREAS the Communities have petitioned for the creation of the Northwest Oakland Sanitary Drain Drainage District (the "District") to be formed under Chapter 20 of Act No. 40 of the Public Acts of Michigan of 1956, as amended ("Drain Code"), to conduct the :Northwest Oakland Sanitary Drain Feasibility Study (the "Project") to extend sanitary sewer service from the Oakland County border with Genesee County to serve certain areas within the Communities, negotiation of an agreement with Genesee County to determine the feasibility of providing additional capacity consisting of the extension of services to the Oakland County border 'with Genesee County, an exploration of, and request for, applicable grants and other finding sources: and WHEREAS The District has agreed to share the cost of preliminary engineering work including topographical survey and wetlands delineation with Genesee County to extend sewer to the Oakland Comity border in the amount of $11 OK and WHEREAS the District plans to engage the services of an attorney to begin negotiations with Genesee County, to hire a financial advisor, and complete the Project for a budgeted amount of S90,000; and WHEREAS prior to the formal petition for the creation of the Northwest Oakland Sanitary Drain Drainage District, the Communities authorized resolutions within their respective communities and advanced fiends to the County in the amount of S200,000 in FY 2022 to cover the referenced preliminary costs; and WHEREAS the S200.000 advanced from the Communities was initially recorded in the General Fund tinder the Water Resources Commissioner's Office; and WHEREAS the revenue and expenditures associated with the Project needs to be recorded within the petitioned (Northwest Oakland Sanitary Drain Drainage District. NOW THEREFORE BE IT RESOLVED that the Oakland Couunty Board of Commissioners acknowledges that the $200,000 of funds advanced by the Communities and initially recorded in the General Fund, is to be transferred and accounted for in the Northwest Oakland Sanitary Drain Drainage District. BE IT FURTHER RESOLVED that no budget -amendment is required as the fiords will be corrected with a journal entry to properly account for the Northwest Oakland Sanitary Drain Drainage District activity. Chairperson, the following Commnissioners are sponsoring the foregoing Resolution: Green Markham z du Date: June 23, 2022 David Woodward, Commissioner Liu Date: June 24, 2022 Hilarie Chambers, Deputy County Executive 11 Date: June 27, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-06-15 Finance - recommend to Board 2022-06-23 Full Board VOTE TRACKING Motioned by Commissioner Robert Hoffman seconded by Commissioner Gwen Markham to adopt the attached Resolution: Northwest Oakland Sewer General Fund Transfer to Drainage District Account. Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long. Philip Weipert. Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson. Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1, 2022-06-15 Finance Committee Memo NIV Oakland Drain Community Funds Transfer 2. Groveland Township Resolution 3. Brandon Appropriation of American Rescue Plan Act Resolution 4. Holly Township Resolution 5. Ortonville 10252021 Resolution RE Appropriation of ARP Funds STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 23. 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seat of the Circuit Court at Pontiac, Michigan on Thursday, Tune 23. 20221 Lisa Brown, Oakland Counm Clerk' Register of Deeds FROM: Brian Coburn, P.E., Manager SUBJECT: Northwest Oakland Sanitary Drain Drainage District Accounting of Funds Received from Communities DATE: June 15, 2022 Over the past two years, the Water Resources Commissioner has been working with communities in northwest Oakland County to study the feasibility of extending sewer service from Genesee County to several municipalities in northern Oakland County.This project is needed to protect the lakes, streams, and headwaters of the Flint River Watershed in these communities and others by eliminating existing aged and deteriorating septic systems. Specifically, this project will address failing septic systems within the townships of Groveland, Holly and Brandon and in most of the Village of Ortonville. It will provide much -needed service to the economic corridors of these communities. In November 2021, each community referenced above adopted a resolution of support for the project and collectively authorized payment of $200,000 to cover costs associated with the planning and study phase of the project. This phase includes preliminary engineering and legal services to acquire needed sewer capacity and to negotiate an agreement with Genesee County which would provide transport and treatment of sanitary sewer from this area. In December 2021, and prior to the establishment of the Northwest Oakland Sanitary Drain Drainage District, payments were received from the communities. The funds were temporarily deposited in Oakland County's General Fund while the drainage district was being created. On May 25, 2022, with the acceptance of petitions from the communities, the District was officially established. It is now appropriate to transfer these funds from the General Fund to the new accounts established for the drainage district. Recommended Action: Transfer the $200,000 advanced by the communities and initially recorded in the County's General Fund to the Northwest Oakland Sanitary Drain Drainage District. OAKLAND COUNTY WATER RESOURCES COMMISSIONER Page 1 of 1 Rev.: 02/12/2018 RESOLUTION 21-021 A RESOLUTION OF THE GROVELAND TOWNSHIP BOARD REGARDING APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS WHEREAS the Groveland Township has been working with the office of the Oakland County Water Resources Commissioner (WRC) to study the feasibility of extending sanitary sewer service from Genesee County to serve certain properties located within the Village of Ortonville, and within the Townships of Groveland, Holly, and Brandon (collectively referred to as the Communities); and WHEREAS this need is critical to protect public health from failing septic systems by providing a method for adequate removal and treatment of sanitary sewage from homes, buildings, and schools; and WHEREAS this need is imperative to protect the environment within our communities and Oakland County including the lakes, streams, and headwaters of the Flint River Watershed through elimination of the aged septic systems; and WHEREAS the WRC, through its contracted engineering firm, produced a report which demonstrates the need for the Project and that construction of the Project Is feasible; and WHEREAS the first and most pressing phase of the Project is to acquire capacity in the Kearsley Creek Interceptor, proposed by the Genesee County Drain Commissioner, to allow future phases of construction to serve Groveland Township; and WHEREAS the WRC estimates that an additional $200,000 is needed from the Communities collectively to continue the administrative process required to begin the Project by acquiring the needed system capacity to replace the failing septic systems, as identified in a letter from WRC; and WHEREAS the above referenced report estimated the total capacity needed for each community and proposes a cost allocation on that basis, and WHEREAS the proposed cost allocation to Groveland Township is $50,361; and WHEREAS American Rescue Plan Act funding is appropriate to spend on the allocated cost as sewer infrastructure is one of the designated uses of such funding; and WHEREAS Oakland County has also received American Rescue Plan Act funding which may be pursued to serve as a match to cover administrative costs of the sewer infrastructure Project. NOW THEREFORE BE IT RESOLVED that $50,361 of the American Rescue Plan Act funding received is hereby authorized for expenditure on the first phase of the Project, as referenced in this Resolution. NOW THEREFORE BE IT FURTHER RESOLVED that the Supervisor, Robert DePalma is authorized to seek funding for administrative costs of the Project from the grant for said costs being funded by Oakland County, The Resolution was moved by Back and seconded by Bills AYES: 5 NAYS: 0 ABSENT: 0 RESOLUTION DECLARED ADOPTED. I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Groveland Township Board, County of Oakland, Michigan, at a regular meeting held on. November 8, 2021. Patricia A. Back CMMC, Clerk Groveland Township RESOLUTION 353-21 A RESOLUTION OF THE CHARTER TOWNSHIP OF BRANDON REGARDING APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS WHEREAS the Charter Township of Brandon has been working with the office of the Oakland County Water Resources Commissioner (WRC) to study the feasibility of extending sanitary sewer service from Genesee County to serve certain properties located within the Village of Ortonville, and within the Townships of Groveland, Holly, and Brandon (collectively referred to as the Communities); and WHEREAS this need is critical to protect public health from failing septic systems by providing a method for adequate removal and treatment of sanitary sewage from homes, buildings, and schools; and WHEREAS this need is imperative to protect the environment within our communities and Oakland County including the lakes, streams, and headwaters of the Flint River Watershed through elimination of the aged septic systems; and WHEREAS the WRC, through its contracted engineering firm, produced a report which demonstrates the need for the Project and that construction of the Project is feasible; and WHEREAS the first and most pressing phase of the Project is to acquire capacity in the Kearsley Creek Interceptor, proposed by the Genesee County Drain Commissioner, to allow future phases of construction to serve the Charter Township of Brandon; and WHEREAS the WRC estimates that an additional $200,000 is needed from the Communities collectively to continue the administrative process required to begin the Project by acquiring the needed system capacity to replace the failing septic systems, as identified in a letter from WRC; and WHEREAS the above referenced report estimated the total capacity needed for each community and proposes a cost allocation on that basis, and WHEREAS the proposed cost allocation to the Charter Township of Brandon is $41,401.00; and WHEREAS American Rescue Plan Act funding is appropriate to spend on the allocated cost as sewer infrastructure is one of the designated uses of such funding; and WHEREAS Oakland County has also received American Rescue Plan Act funding which may be pursued to serve as a match to cover administrative costs of the sewer infrastructure Project. NOW THEREFORE BE IT RESOLVED that $41,401.00 of the American Rescue Plan Act funding received is hereby authorized for expenditure on the first phase of the Project, as referenced in this Resolution. NOW THEREFORE BE IT FURTHER RESOLVED that the Charter Township of Brandon is authorized to seek funding for administrative costs of the Project from the grant for said costs being funded by Oakland County, The Resolution was moved by DePalma and seconded by Blair. Roll Call Vote: AYES: DePalma, Marshall, Thurman, Unruh, Blair, Broughton 7/0 NAYS: None ABSENT: None Ct Jayson W. Rumball Roselyn Blair Brandon Township Supervisor Brandon Township Clerk I, Roselyn Blair, duly elected Clerk of the Charter Township of Brandon, hereby certify that the foregoing is a true and correct copy of a resolution approved by a majority of the Brandon Township Board of Trustees at a regular meeting held on the Sth day of November, 2021. Roselyn Blair Brandon Township Clerk George A. Kull is, Supervisor Office of the Clerk Karin S. Winchester, Clerk 248-634-9331 ext. 301 Mark Ramon, Treasurer Fax: 248-634-5482V Derek Barton, Trustee Holly Township Rath, Trustee 102 .Civic Drive 'Holly, MI 48442 (248) 634-0331 RESOLUTION 2021-18: APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS WHEREAS, Holly Township has been working with the office of the Oakland County Water Resources Commissioner (WRC) to study the feasibility of extending sanitary sewer service from Genesee County to serve certain properties located within the Village of Ortonville, and within the Townships of Groveland, Holly, and Brandon (collectively referred to as the Communities); and WHEREAS this need is critical to protect public health from failing septic systems by providing a method for adequate removal and treatment of sanitary sewage from homes, buildings, and schools; and WHEREAS this need is imperative to protect the environment within our communities and Oakland County including the lakes, streams, and headwaters of the Flint River Watershed through elimination of the aged septic systems; and WHEREAS the WRC, through its contracted engineering firm, produced a report which demonstrates the need for the Project and that construction of the Project is feasible; and WHEREAS the first and most pressing phase of the Project is to acquire capacity in the Kearsley Creels Interceptor, proposed by the Genesee County Drain Commissioner, to allow future phases of construction to serve Holly Township; and WHEREAS the WRC estimates that an additional $200,000 is needed from the Communities collectively to continue the administrative process required to begin the Project by acquiring the needed system capacity to replace the failing septic systems, as identified in a letter from WRC; and WHEREAS The above referenced report estimated the total capacity needed for each community and proposes a cost allocation on that basis, and WHEREAS the proposed cost allocation to Holly Township is $66,627,00; and WHEREAS American Rescue Plan Act funding is appropriate to spend on the allocated cost as sewer infrastructure is one of the designated uses of such funding; and WHEREAS Oakland County has also received American Rescue Plan Act funding which may be pursued to serve as a match to' cover administrative costs of the sewer infrastructure Project. NOW ThIEREFORE BE IT RESOLVED that $66,627.00 of the American Rescue Plan Act funding once received is hereby authorized for expenditure on the first phase of the Project, as referenced in this Resolution. Holly Township Resolution 2021.18 Page I of 2 Office of the Clerk 248-634-9331 ext. 301 Fox: 248-634-5482 Holly Township 102 civic Drive 'Holly, MI 48442 (248) 034-0331 George A. Kullis, Supervisor Karin S. Winchester, Clerk Mark Freeman, Treasurer Derek Burton,'rmstee Steve Ruth, Trustee NOW THEREFORE BE IT FURTHER RESOLVED that the Township Supervisor and/or Township Clerk are authorized to seek funding for administrative costs of the Project from the grant for said costs being funded by Oakland County. ADOPTED by the Holly Township Board of Trustees this 201h day of October, 2021, Motion made by K. Winchester and supported by M. Freeman to adopt the forgoing resolution. Upon roll call vote, the following voted: Ayes: S Nays: 0 Absent: 0 RESOLUTION DECLARED ADOPTED. STATE OF MICHIGAN ) ),Ss COUNTY OF OAKLAND ) Cleric's Certificate The undersigned, being the duly qualified and acting Clerk of the Township of Holly, Oakland County, Michigan, hereby certifies that (1) the foregoing is a true and complete copy of a resolution duly adopted by the Township Board at a regular meeting held on the 20th day of October, 2020, at ivhich meeting a quorum ivas present and remained throughout, (2) the original thereof is on file in the records in my office; (3) the meeting ivas conducted, and public notice thereof ivas given, pursuant to and In fall compliance ivith the Open Meetings Act (Act No. 267, Public Acts of Michigan, 6, as amended) and (4) minutes of such meeting ivere kept and ivill be or have been made available as required PWreby. Township Clerk nd County, Michigan Holly Township Resolution 2021-18 Page 2 of 2 RESOLUTION NO. 2021-1025.01 RESOLUTION OF THE VILLAGE OF ORTONVILLE REGARDING APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS WHEREAS the Village of Ortonville has been working with the office of the Oakland County Water Resources Commissioner (WRC) to study the feasibility of extending sanitary sewer service from Genesee County to serve certain properties located within the Village of Ortonville, and within the Townships of Groveland, Holly, and Brandon (collectively referred to as the Communities); and WHEREAS this need is critical to protect public health from failing septic systems by providing a method for adequate removal and treatment of sanitary sewage from homes, buildings, and schools; and WHEREAS this need is imperative to protect the environment within our communities and Oakland County including the lakes, streams, and headwaters of the Flint River Watershed through elimination of the aged septic systems; and WHEREAS the WRC, through its contracted engineering firm, produced a report which demonstrates the need for the Project and that construction of the Project is feasible; and WHEREAS the first and most pressing phase of the Project is to acquire capacity in the Kearsley Creek Interceptor, proposed by the Genesee County Drain Commissioner, to allow future phases of construction to serve the Village of Ortonville; and WHEREAS the WRC estimates that an additional $200,000 is needed from the Communities collectively to continue the administrative process required to begin the Project by acquiring the needed system capacity to replace the failing septic systems, as identified in a letter from WRC; and WHEREAS the above referenced report estimated the total capacity needed for each community and proposes a cost allocation on that basis, and WHEREAS the proposed cost allocation to the Village of Ortonville Is $41,612.00; and WHEREAS American Rescue Plan Act funding is appropriate to spend on the allocated cost as sewer infrastructure is one of the designated uses of such funding; and WHEREAS Oakland County has also received American Rescue Plan Act funding which may be pursued to serve as a match to cover administrative costs of the sewer infrastructure Project. NOW THEREFORE BE IT RESOLVED that $41,612.00 of the American Rescue Plan Act funding received is hereby authorized for expenditure on the first phase of the Project, as referenced in this Resolution. NOW THEREFORE BE IT FURTHER RESOLVED that the Village Manager is authorized to seek funding for administrative costs of the Project from the grant for said costs being funded by Oakland County. The Resolution was moved by Trustee Nivelt and seconded by Trustee Green. AYES: Nivelt, Randazzo, Dylus, George, Green, Hayden, Brice NAYS: None ABSENT: None RESOLUTION DECLARED ADOPTED. 1 hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Village of Ortonville Village Council, County of Oakland, Michigan, at a regular meeting held on October 25, 2021. �.) QAAt•tA � ��t Jenna Palmer Village Clerk