HomeMy WebLinkAboutResolutions - 2022.07.19 - 37482BOARD OF COMMISSIONERS
July 19, 2022
MISCELLANEOUS RESOLUTION #22-256
Sponsored By: Penny Luebs, Chuck Moss, Gary McGillivray
Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with the City of Troy for
Tri-Party Road Improvement Program — Project No. 56311
Chairperson and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County (RCOC); and
WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous
Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program
allocation for projects managed by the RCOC; and
WHEREAS the City of Troy, along with the RCOC, has identified a project and said project is ready to be
undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the
local cost participation agreement; and
WHEREAS in the event the FY 2023 Tri-Party program Funds are not available, the COMMUNITY shall be
responsible for their one-third (1/3) share as well as the COUNTY'S one-third (1/3) share.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Troy and authorizes the transfer of Tri-Party Road Improvement Program
funds in the amount of $228,409 from Non -Departmental Transfers appropriation (9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the
quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the City of
Troy.
BE IT FURTHER RESOLVED that the FY 20�2 budget shall be amended as described in the attached
Schedule A — Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs, Chuck
Moss, Gary McGillivray.
2,d
Date: July 19, 2022
David Woodward, Commissioner
5
L aom Date: July 25, 2022
Hilarie Chambers, Deputy County Executive II
X4 &�� 5
Date: July 26, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-07-13 Economic Development & Infrastrtucture - recommend to Board
2022-07-19 Full Board
VOTE TRACKING
Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached
Road Improvement: Fiscal Year 2022 Appropriation with the City of Troy for Tri-Party Road Improvement
Program — Project No. 56311.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
l . Schedule A - Budget Amendment Project No. 56311
2. 56311 Tri-Party_Troy
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a hue and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Tuesday, July 19, 2022.
Lisa Brown, Oakland County Clerk/Register of Deeds
IE
Quality Life through Good Roads "We Care" n C 0 c
�W`4%1417Pro Vey
t®�wr®'mPt.®i�YeMM�i 06/16/2022
Inter -Departmental Memorandum Quarles / Fowkes
Programming Division
DATE: May 31, 2022
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor j
SUBJECT: PROJECT NO. 56311, MAPLE ROAD
COOLIDGE HIGHWAY TO ROCHESTER ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF TROY
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Troy for the resurfacing of Maple Road from
Coolidge Highway to Rochester Road. Construction on this project is expected to begin
this summer.
The estimated total cost is $1,492,556 and will be shared between the Board, the City of
Clawson, and the City of Troy. The City of Clawson has elected to use the Tri-Party
Program to fund their estimated share under a previously approved local agreement. The
City of Troy has elected to use the Tri-Party Program to fund their estimated share of
$685,227. Our share is estimated to be $954,336 and is in the FY22 budget.
The project is in the districts of County Commissioners Penny Luebs, Chuck Moss, and
Gary R. McGillivray. The agreement is in our standard approved format, and I recommend
Board approval and authorize the Managing Director to execute the agreement on behalf
of the Board.
1lelUll
Attachments Samuel oN=n'an_eJFrt.e,,
—Enginecting OepaRmcn4 I
u=0iiectnpemall=sfce¢artoc or9, l
Fitzer
Department Review I�1PzBI$Appro al
Digitally signed by Gary
Gary Piolrowicz
P lotroi Data 2022 os os os 44 so
-04'00
Moo Review I Concur
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Maple Road
Coolidge Highway to Rochester Road
City of Troy
Board Project No. 56311
This Agreement, made and entered into this 16th day of June 2022,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Troy, hereinafter referred to as TROY,
provides as follows:
WHEREAS, the BOARD, TROY, and the City of Clawson, hereinafter referred to as
CLAWSON, have programmed the resurfacing of Maple Road from Coolidge Highway to
Rochester Road, as described in Exhibit "A", attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD and within TROY and
CLAWSON, which improvements are hereinafter referred to as the PROJECT; and
WHEREAS the estimated total cost of the PROJECT is $1,492,556; and
WHEREAS, TROY share of said LOCAL SHARE involves certain designated and
approved Tri-Party Program funding in the amount of $685,227, which shall be paid through
equal contributions by the BOARD, TROY, and the Oakland County Board of Commissioners,
hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between TROY and the BOARD that:
1. TROY and CLAWSON approve of the PROJECT, declare its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration In reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost is $1,492,556 and shall be allocated simultaneously
and proportionately as follows:
a. Tri-Party Program funding shall be allocated as follows:
1. TROY has agreed to contribute $685,227 and will fund their share from the
Tri-Party Program.
$359,490 is from the FY2023 Tri-Party Program which has not yet been
announced. If these funds are not available, the COMMUNITY shall be
responsible for the $359,490 share.
2. CLAWSON has agreed to contribute $122,104 and will fund their share from
the Tri-Party Program,
3. The BOARD shall contribute $685,225 towards the PROJECT.
b. Any PROJECT costs above TROY Tri-Party Program funding of $685,227 and
CLAWSON Tri-Party Program funding of $122,104 will be funded 100% by the
BOARD.
Maple Road -2-
City of Troy
Project No. 56311
4/28/2022
4. After July 1, 2022, the BOARD shall submit an invoice to TROY in the amount of
$108,579 (being 100% of TROY'S FY2022 Tri-Party contribution).
a. After February 1, 2023, the BOARD shall submit an invoice to TROY in the
amount of $119,830 (being 100% of TROY'S remaining Tri-Party contribution
balance).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $108,579 (being 100% of the
COUNTY'S FY2022 Tri-Party contribution).
a. After February 1, 2023, the BOARD shall submit an invoice to the COUNTY in the
amount of $119,830 (being' 100% of COUNTY'S remaining Tri-Party contribution
balance).
b. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
6. The total actual LOCAL SHARE will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the TROY and the COUNTY shall pay to the BOARD
the full amount thereof, within thirty (30) days of such receipt.
8. The BOARD previously executed a separate Cost Participation Agreement with
CLAWSON, for their share of the estimated PROJECT cost.
Maple Road 3 -
City of Troy
Project No, 56311
4/28/2022
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
D Dennis G. Kolar
Jun 17 2022 8:23 AM
By
Its Manaoino Director
CITY OF TROY
BV
Its Id1Ql�O`�
Its
Maple Road - 4 -
City of Troy
Project No. 56311
4/28/2022
EXHIBIT A
TRI-PARTY PROGRAM
Maple Road
Coolidge Highway to Rochester Road
City of Troy
Board Project No. 56311
Resurfacing of Maple Road from Coolidge Highway to Rochester Road.
ESTIMATED PROJECT COST
Contractor Payments $1,492,556
Total Estimated Local Share $1,492,556
COST PARTICIPATION BREAKDOWN
TROY CLAWSON COUNTY BOARD TOTAL
(TRI-PARTY PROGRAM $228,409 $0 $228,409
(TRI-PARTY PROGRAM $0 $40,701 $40,701
(Contribution
TOTAL $228,409 $40,701 $269,110
Maple Road - 5 -
City of Troy
Project No. 56311
4/28/2022
$228,409
$685,227
$40,702
$122,104
$685,225
$685,225
$954,336
$1,492,556
500 West Big Beaver
Ilwix- � ���. Toy. MI48084
lid se troyml.gov
- MICN1 CAN -
-
CITY OF TROY
OAKLAND COUNTY, MICHIGAN
RESOLUTION
At a Regular meeting of the Troy City Council held on Monday, May 23, 2022, the following Resolution
was passed:
J-8 Cost Participation Agreement for Road Work on Maple Road, Coolidge Highway to
Rochester Road — Project No. 15.105.6
Resolution #2022-05-071-J-8
Moved by Abrahim
Seconded by Chamberlain-Creanga
RESOLVED, That Troy City Council hereby APPROVES the Cost Participation Agreement between
the City of Troy and the Board of Road Commissioners of the County of Oakland for the resurfacing
of Maple Road, from Coolidge Highway to Rochester Road, at an estimated cost to the City of Troy of
$228,409, and the Mayor and City Clerk are AUTHORIZED TO EXECUTE the agreement, a copy of
which shall be ATTACHED to the original Minutes of this meeting; the Funds for Troy's share of the
work are included in the proposed 3-Year Capital Budget for Major Roads, Account #
401.447.479.7989,151056.
Yes: All-7
No: None
MOTION CARRIED
I, M. Aileen Dickson, duly appointed City Clerk of the City of Troy; do hereby certify that the foregoing
constitutes a true and complete copy of a resolution adopted by the Troy City Council at a Regular
Meeting duly called and held on Monday, the Twenty-third day of May, 2022,
M. Aileen Dickson, MMC, MiPMC II
City Clerk
`WE1
t ❑imsion Name
Fund Name
E General fund
E General Funtl
Non -Department
Non -Department
paKland GouMY, mletegan
Program PYoject N°' `i63t1
wdh the Ciry of Troy for Tft-Paory
Road Improvement
FY 2o23 fY 2026
I Amendment
Fiscal Year 2o2z APProQriation
eomm+seion¢rs - DETPdL
Board of Schedule A
Title
Am¢ndment
Budget Prol¢¢t
funtl Und
pccouM
Pro ecttt A¢tiv Analvsrs'
- $
$OP¢r4tiU
L
Unit lul Affiliate Ra
Poad
Road CommisvonTtaP
-
Fund # Division# Pro°rem#IAo¢°L'YI#
Total Expentlduras
0101 t53010 740135
901
10100 9010101 196030 740135
10100