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Home My WebLink AboutResolutions - 2022.07.19 - 37486BOARD OF COMMISSIONERS July 19, 2022 MISCELLANEOUS RESOLUTION #22-260 Sponsored By: Kristen Nelson Human Resources - Resolution Implementing the Salary Administration Plan 3rd Quarterly Report for FY 2022 Chairperson and Members of the Board: WHEREAS Merit Rule 2 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the 3rd Quarterly Report for FY 2022 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department through the month of May 2022; and WHEREAS this report creates three (3) new classifications, impacting seven (7) Full -Time Eligible (FTE) positions; and WHEREAS this report changes the salary grade of three (3) FTE classifications, impacting seven (7) FTE positions; and WHEREAS this report creates twenty-five (25) part-time classifications with no immediate position implications; and WHEREAS the General Fund/General Purpose impact is $11,963 for FY 2022 and $56,549 for FY 2023 -2025 impacting eight (8) FTE positions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration Plan 3rd Quarterly Report for FY 2022, effective July 16, 2022. BE IT FURTHER RESOLVED create new classifications according to the attached Schedule B. BE IT FURTHER RESOLVED to change the salary grade of classification according to the attached Schedule C. BE IT FURTHER RESOLVED to reclassify positions according to the attached Schedule D. BE IT FURTHER RESOLVED that the FY 2022-2025 Budgets be amended in the attached Schedule A. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. Date: July 19, 2022 David Woodward, Commissioner ^'� Date: July 25 2022 Hilarie Chambers, Deputy County Executive II I �f Date: July 26, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-07-12 Legislative Affairs & Government Operations - recommend to Board 2022-07-19 Full Board VOTE TRACKING Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Gingell to adopt the attached Resolution: Implementing the Salary Administration Plan 3rd Quarterly Report for FY 2022, Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (21) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A - Budget Amendment 3rd Qtr 2. 3rd 2022 SCHEDULE B - New Classifications 3. 3rd 2022 SCHEDULE C - Factor Changes 4. 3rd 2022 SCHEDULE D - Biweekly Increases 5. 3rd 2022 SCHEDULE E - Draft Job Descriptions STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Tuesday, July 19, 2022. Lisa Brown, Oakland County Clerk/Register of Deeds Oakland County, Michigan HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN and QUARTERLY REPORT FOR FY 2022 Schedule W DETAIL 8utl'at Fund Ledger Fund # Accomd# Program # Project l0 # Region Affiliate Account FY 2022 FY 2023 FY 2024 FY 2025 RIE Fund Name Divismn Name (FNDI cost Cenfer(CCNI# (RCISC) IPRGI Grdn01DIGRNI# (PROJI (REG) (BFA) Summary Account'Ho. Amendment Amendment Amendment Amendment E General Fund use Departmental FND10100 OCN9090101 SC79650D PRG196030 230359 Contingent, S (11,963) $ - $ - $ - E General Fund Non Departmental FND10100 CCN9090101 SC796500 PRG196030 740037 Classlfoaticn and Rate Change - (56,549) (56,549) (56 549) E General Fund Support Semces Administration FN010100 CCN1040201 SC702010 PRG184030 702000 Salanes Regular 1,327 6,274 6,274 6,274 E General Fund Support Services Administration FND10100 CCN1040201 SC722900 PRG184030 722000 Fringe Benefit Adjustment 465 2,196 2,196 2,196 E General Fund Disinct Court I Admul FND10100 CCN3020201 SC702010 PRG121020 20200D Salanes Regular 1,123 5,307 5,3D7 5,30E E General Fund District Court l Admm FND10100 CCN3020201 SC722900 PRG121020 722000 Fringe Benefit Adjustment 393 1,858 1 B58 1, 858 E General Fund District Court 111 Admm FND10100 CCN3020401 SC702010 PRG121D20 702000 Salaries Regular 1,670 7,897 7,897 ➢, 897 E Generel Fund Oistnot Court III Admin FND10100 CCN3020401 SC722900 PRG121020 722000 Fringe Benefit Adjustment 565 2,764 2,264 2,764 E General Fund Oistnct Court I Probation FN010100 CCN3020205 SC702010 PRG113290 702D00 Salanes Regular 909 4,297 4,297 4,297 E General Fund District Court Probation FNDID100 OCN3020205 80722900 PRG113290 722000 Fringe Benefit Adjustment 318 1,504 1504 1,504 E General Fund District Court ll Probation FND10100 CCN3020305 SC702010 PRG113290 202000 Salaries Regular 943 4,458 4,458 4,458 E General Fund District Court ll Probation FND101DO CCN3020305 SC722900 PRG113290 722000 Fringe Benefit Adjustment 330 1,560 1, 560 1,560 E General Fund District Court III Probation FND10100 OCN3020405 SC702010 PRG113290 702000 Salaries Regular 875 4,135 4, 135 4, 135 E General Fund District Court III Probation FND10100 CCN3020405 SC722900 PRG113290 722000 Fringe Benefit Adjustment 306 1,447 1,447 1,447 E General Fund District Court IV Probation FN010100 CCN30205D5 SC702010 PRG113290 702000 Salanes Regular 943 4,458 4,458 4 456 E General Fund Distinct Court IV Probation FND10100 OCN3020505 SC722900 PRG11329D 722000 Fringe Benefit Adjustment 330 1,560 1560 1560 E General Fund Sheriff Connective Services Admi FND10100 CON4030301 SC702010 PRG 112650 202000 Salanes Regular 1,071 5C62 5,062 5,062 E General Fund ShenR Connective Services Adm. FN010100 OCN4030301 S=900 PRG112650 722000 Fringe Benefit Adjustment 375 1 772 1,712 1, 712 Total Expenditures $ - S - $ - $ - OAKLAND COUNTY HUMAN RESOURCES DEPARTMENT SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2022 DEPARTMENT County Executive / Corporation Counsel Sheriff's Office Emergency Management & Homeland Security Parks & Rec SCHEDULE B—NEW CLASSIFICATIONS CLASSIFICATION PROPOSED GRADE REASON Agreement with the UAW/Corporation Counsel, to exclude one position assigned to Human Assistant Corporation Counsel Senior- HR/LR UNI/128 Resources Department legal review. No change in salary. Inmate Casework Coordinator Emergency Management Specialist Archery Facilitator Assistant Waterpark Leader Campground Leader Campground Worker Concession Cook Concession Leader Concession Worker Golf Course Leader Golf Course Worker Grill Leader Grill Wait Staff Grill Worker Natural Resources Field Technician Nature Center Worker Nature Program Coordinator ORV Park Leader ORV Park Worker Park Leader Creating a unique classification to reclassify an UNI/116 Office Support Clerk Senior position. Results in an increase in salary grade. To combine the Emergency Management UNI/121 Coordinator and Homeland Security Specialist classifications, with no change in salary grade. HRL/20S HRL/203 HRL/209 HRL/203 HRL/201 HRL/209 HRL/203 HRL/209 HRL/203 HRL/209 HRL/203 HRL/201 HRL/206 HRL/203 HRL/209 HRL/209 HRL/203 HRL/209 Parks & Recreation will evaluate current seasonal positions and reclassify each to best identify the function performed. Park Seasonal Laborer HRL/201 Park Worker HRL/203 Parks Attendant HRL/201 Recreation Assistant HRL/203 Recreation Program Leader HRL/205 Waterpark Leader HRL/209 Waterpark Worker HRL/203 Schad. 8 Page 2 QAY,LANp CODNl*y REPORT Fog F12022 RATION THIRD 4DART--13 ERLY LARY ADMIr115T RADE CHANGES SA ft & SplpRI G visors SCNEDUCE C FACT lanation of Factor Changes „_. anager of a D ExA cla ss ation is a M 5 to 6 reflect this i from teeing ,. 'To onsibilitY' is responsible for ach rtrnent From r anilaUonal Resp Director- inon Grade orts to a department D 5 to reflect this Pen oderate sized depjessl ,�— Grade IncreaseFactor1O g level6to anagementofam rofessionat iecdt rep onsibii'V from hthe m osition reads p Crites _..,.,� Classification-_" and diied� rouAs; Division 4 Asset ResA orlossesthroug to 6 to reflect this A rivate g pa�artmentl ,,,ease Factor eVentingmal level? ublic and P es and/or uirementiro of employees, other P mayor econom roue is located in the actor g Communication R eaks to of{Ice I ase Fanuals; sP ositionengine rep OW al ture and technical ports. to2to reflect thisP chas airfacilit4 glex rep level 1 orssud comp le µazafrom noxiousoda er Support129ualsan {umes, andent I Mang Factor 14 Unav),,Qs tovibration, anagem ease e faclCrtV xposure over tools. Services arag Ex osed to noisy pacilities Mrvices nty g SupportSe and exhaust fumes. Pk, Increase Factor 2 Data Responsibility from level 3 to 5 to reflect this position gathers, organizes, analyzes, examines, or evaluates inmate mental health referral information from several entities within the jail including the booking department, classification unit, pod and block deputies, clinic, and Easter Seas personnel, as well as from the public including judges, attorneys, courts, and the forensic center. Increase Factor3 People Responsibility from level to 4to reflectthis position gives information, guidance, or assistance to people by assigning the referral to an individual caseworker. Responsible for balancing the workload of each caseworker in order to maintain equity amongst the unit. Decrease Factor 5 Experience— Related Requirement from level 6 to level 5 to reflect one year and up to and including two years of work experience is required. Increase Factor 6 Education from level 2 to 5 to reflect this position requires a Bachelor's degree in psychology, sociology, or social work would be critical for understanding the terminology and symptomology for this screening process. Increase Factor 8 Communications Requirement from level 3 to 4 to reflect this position reads medical, psychiatric, mental health referral requests for jail inmates. Communicates with caseworkers, judges, Inmate Casework attorneys, medical staff such as the clinic, and inmate family members regarding the safety and wellbeing of Sheriff's Office/Inmate UNI inmates. Coordinator 018/K Program Services (New Classification) 116 Increase Factor 9 Judgement Requirements from level 2 to 3 to reflect makes frequent decisions while assigning referrals, affecting the individual, co-workers, and others who depend on the service or product. Increase Factor 10 Complexity of Work from level 3 to 5 to reflect the position performs coordinating work involving guidelines and rules, with constant problem solving requires continuous, close attention for accurate results or frequent exposure to unusual pressures. Increase Factor 11 Impact of Errors from level 3 to 4 to reflect the impact of errors is moderately serious. Affects work unit and may affect citizens or loss of life could occur, but probability is low. Increase Factor 13 Equipment Usage from level 2 to 3 to reflectthis position uses custom department specific software to scan, input and coordinate medical records. Increase Factor 14 Unavoidable Hazards from level lto 8to reflectthis position works in an office located in the main jail. Increase Factor 15 Safety of Others from level 2 to 3 to reflectthis position is responsible for the safety and health of others while screening risk of self -harm of inmates and therefore the safety and well-being of inmates as well as those who oversee their care. Sched. C page 2 CpUrt 1 5U\Gt ct that the �pPer faD 5 °r �,Nfedge, 5 lll to g to `nfoemauon ta5e on oe N fact^ o{ strateg es from \evz\s o{ data or odoi,S%esb \nthecreat\o esP°nSibi\itY, aryl eth ling ct s an or m assis Dort 2, q'a R s or integrate s Procedures mSCP°and Dist C Zrng ct the pw r eta\\5 a^ o �U Is are s�nthes'le ns.rngeP°Uc'e : datafro \ncrease Factor Pdm\n,ageor%Tte(Petortm data to an attheycourt. to that or It Is dpro � regarding ffcan knOWtedp nations' reOce6ufai changzs frp \eve\ t to trainrngtOsta�?rrmina\?ra COU e ReSP°nsibi\5eing °r `aWras itp'rta t y\\ eve\s of sta ff. t pr\n s for a\\ P e and P°\ice ° that the OePcQ derab iosszs ncrea Fa are ° u\25 ndM o\\cesand 4torefiec or Preventnandare\nvoNedinaU se aor 3, PeW nsrb\ef°racou ich\gan d\rectir°n t tors ncouR datedP a \eve\ 2 t° esandl Pdministra M\chigand Provide uP n` 5 derab\e econptn m r5 m tratorsassis e{\ec the obrequires Pro cedur to create pnsrb\\itY, fro urt Pd the\rl°b 4 P55eti�%S'torach\-1 eDePutY\StrictC°\eve\atOItoaccurate\Y D \ncrease Factor ons\b\ The ePj tratOrsareresento{ad\vision iroma rei\ectthatreme court P.dK`i0%5 anagem ring. ents' t rate`�c comupnrcatronwite< hthem and p\an Requirem o ac°u ud\ng thr°duetPrepratron nczRe\aced nce ve\6to meats m an bug ExPzrre pf exPer e iron a \e \ega\ docu ave constant i was the c°mP Factors, htYears u\rernents, and torch a,\Ne\ crease nd e\g Req rePOrts, mrnfstra vendors, urors ficant beeen four a communrcauoeaa f\nancoistrI tCourtti empicf eI ss groups °{ \ akrng'sasgnrCOu PPP se Factor S' \nlstrators Thz�eputY k\and �Oun Y on tO addrz t dec`s%on n the �%rcu\t rai PPP 32� \ncyzact court Pd deCs.SPeaksiousother0a beta\\eduP tpref\ectthaatt\mesz. t andthzgenets, pePutY \strict Court 325 p\str\Cl' . OS and O ub\\c and vas 'Chet can a\5O a\eve\ 3to 6 sher\{4 and their jurisdretropedures' dock uireMents, \ons PrO5ecuto s,sw\thin Po\ices, P ng ub eqo nistrator Phel udges, sta elP aci\itV nee d\eth eme"tRe 'M correct thattbeY 5erveas ck \a a thathan ludg m changes rn iaW Staor Facts' 9, z P' {Drm pfstrictcourt \ncrease affectmgcOm ub\\c ns regarding P rk'�nv e v0ectth Y of 3PPryMgtTex p�sure Part ode 's\obs a\so afFectth P dec\siand iT issues. ob \e for rr'akmghOne, 6to?toaccuratz\ \emsW\turttsandfrequzn ca pubic.RSapetYs{aci\1ty\sues,PofvJork,fronkngtOso\ve )f ornforaccuratzres budget' Factor 10, COMPieX Y . \es and th pus c\ose a \ncrease of \ovca\ pr\nc Puires co the aPpl�cathe organ\zat%on', req tou�usua\ Pressures. 5chzd. C Fagc 3 District Court Increase Factor 4, Asset Responsibility, from a level 2 to 3 to accurately represent that the District Court Probation Supervisors are responsible for achieving moderate economies and/or preventing moderate losses through the management of grants and the grant funded positions assigned to their division. This includes the responsibility to apply, submit all grant forms, monitoring funding/positions, compliance, etc. Increase Factor 5, Experience Related Requirements, from a level 6 to 7 to accurately represent that minimum required qualification for the job are five years of experience with two years of leadership duties. Increase Factor 7, Mathematical Requirements, from a level 3 to 4 to accurately represent that the District Court Probation Supervisors use math involving the practical application of percentages, and statistics. This includes tracking, monitoring, adjusting, and submitting all probation data. District Court Probation UNI UNI Increase Factor 8, Communication Requirements, from a levels to 6to accurately represent thatthe District Supervisor 122 123 Court Probation Supervisors read professional literature and technical manuals; speaks to groups of employees, other public and private groups; write manuals and complex reports. Increase Factor 9, Judgement Requirements, from a level 4 to 5 to accurately representthat the District Court Probation Supervisors are responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients, or others in the general public, work in a very fluid environment with guidelines but significant variation. The majority of their work is development and maintenance of departmental procedures for probation staff which also impacts judicial staff and other departments of the court, defendants, and crime victims. Increase Factor 10, Complexity of Work, from a level 6 to 7 to accurately represent that the District Court Probation Supervisors work directly with a high -risk population of offenders which demands constant evaluation, assessing and problem solving. They are also responsible for training probation staff on the same Sched. C page 4 CURRENT Position# Fund Classification 1010501-03126 GF/GP Assistant Corporation Counsel Senior 1040201-07373 GF/GP Manager Support Services 1110101-00737 GF/GP Homeland Secuity Specialist 1110101-03412 GF/GP Homeland Secuity Specialist 1110101-03438 GF/GP Emergecny Management Coordinator 1110101-11531 GF/GP Homeland Secuity Specialist 1110101-15407 SR Homeland Secuity Specialist 3020201-02437 GF/GP Deputy District Court Administrator 3020401-11852 GF/GP Deputy District Court Administrator 3020205-07223 GF/GP District Court Probation Supervisor 3020305-07230 GF/GP District Court Probation Supervisor 3020405-07235 GF/GP District Court Probation Supervisor 3020505-07231 GF/GP District Court Probation Supervisor 4030301-06580 GF/GP Office Support Clerk - Senior OAKLAND COUNTY SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY2022 SCHEDULE D - POSITION RECLASSIFICATIONS & COST PROPOSED Plan Grade Step Biweek Classification UNI 128 84 459573 Assistant Corporation Counsel Senior- HR/LR(New Class) UNI 129 84 4,82550 Manager Support Services UNI 121 84 3,266.12 Emergency Management Specialist (New class) UNI 121 84 3,266.12 Emergency Management Specialist (New Class) UNI 121 84 3,266.12 Emergency Management Specialist(Newclass) UNI 121 60 3,029.42 Emergency Management Specialist (New Class) UNI 121 1 2,437.72 Emergency Management Specialist (New class) APP 325 48 3,538.41 Deputy District Court Administrator APP 325 1 2,963.06 Deputy District Court Administrator UNI 122 72 3,305.15 District Court Probation Supervisor UNI 122 84 3,42941 District Court Probation Supervisor UNI 122 60 3,180.89 District Court Probation Supervisor UNI 122 84 3,429.41 District Court Probation Supervisor 018 K 60 1,900.77 Inmate Casework Coordinator (New Class) Biweekly % Plan Grade Step Biweek Difference Change UNI 128 84 4595.73 000 0% UNI 130 84 5,06680 241.30 5% UNI 121 84 3,26612 0.00 0% UNI 121 84 3,266.12 0.00 0% UNI 121 84 3,266.12 0.00 0% UNI 121 60 3,029.42 0.00 0% UNI 121 1 2,437.72 0.00 0% APP 327 36 3,742.54 20413 6% APP 327 1 3,266.78 303.72 10% UNI 123 84 3,600.96 295.71 9% UNI 123 84 3,600.86 171.45 5% UNI 123 60 3,339.94 159.05 5% UNI 123 84 3,600.86 171.45 5% UNI 116 24 2,095.47 194.70 10% Total 1,741.51 ONOCJD coUN� oY REp®?,, EoRFN2p22 pj �N1NlRa o1vpR�ER PS`DA5 SptiPR� pDM`N�S�R , Dvtpf1 j05 DE`'��\ erly SCHEDu\ E °{ th\s Quart tWQtbeereaPd n stratr°n P\an Quarter\y \.tyrne eG6ythe ad°per h°\ the Salary s{Or any r e ay be revised a{te ,ogDES�R\P��DNS Sthed/1 bda\�apdytheCOnte�t m ij Shys SertlOne engrafts are n°t ° Rep°vt- �h Fep°ftl DRAFT 06/16/22 OAKLAND COUNTY MICHIGAN Class Title: ASSISTANT CORPORATION COUNSEL SENIOR —HR/LR Department: County Executive / Corporation Counsel Reports To: Deputy Corporation Counsel / Corporation Counsel FLSA Status: Exempt Salary Plan: UNI/128 GENERAL SUMMARY Under direction, represents the Oakland County Human Resources Department in highly complex civil suits and acts as legal counsel for County administrators and elected officials relating to Human Resources issues, reviews legal documents, conducts legal research, analysis and writing, and trial work. Renders legal counsel on such matters as compliance with laws and regulations, civil rights, and employee discipline, and ensures the completeness and accuracy of legal documents to which the County is party. Represents the Human Resources Department and the County in matters put before the Personnel Appeal Board. Reviews, drafts, and negotiates contracts. Utilizes current county -wide and/or department specific software to complete assignments. SUPERVISION EXERCISED None. xticT��I�1�A77��P[�ii[�P►69 Develops and prosecutes highly complex cases initiated by the County and formulates and presents the defense for suits brought against the County. Represents the County in civil legal matters in the appropriate courts. Conducts legal research and analysis and provides written opinions. Provides legal advice to County administrators and elected officials concerning their rights, obligations and/or privileges. Represents the County when petitioners seek to involuntarily commit individuals to mental institutions or obtain assisted outpatient orders for treatment. Follows the requirements and procedures of the Mental Health and Probate Codes. Prepares, reviews, and negotiates contracts, grants and other legal documents for the County. CLASS TITLE: ASSISTANT CORPORATION COUNSEL SENIOR — HR/LR Represents County departments in matters brought before the Personnel Appeal Board. Formulates and presents the department's case before the Appeal Board. Represents the County before the Michigan Civil Rights Commission and the Equal Employment Opportunities Commission in civil rights and discrimination proceedings. Utilizes current county -wide and/or department specific software to complete assignments. IMPORTANTNOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. EXPERIENCE, TRAINING, KNOWLEDGES. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor of Law or a Juris Doctor degree from an accredited college of law. 2. Have had at least four (4) years of full-time work experience in the general practice of law. 3. Be a member in good standing of the State Bar of Michigan. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of the principles of civil law. 2. Considerable knowledge of the principles, methods and practices of legal research and analysis. 3. Considerable knowledge of judicial procedures and the rules of evidence. CLASS TITLE: ASSISTANT CORPORATION COUNSEL SENIOR — HR/LR 4. Considerable ability to analyze legal documents and instruments. 5. Considerable ability to analyze, appraise, and organize facts, evidence and precedents concerned in cases, and to present such material orally and in writing in a clear and logical form. 6. Considerable ability to exercise maturejudgement and initiative in analyzing problems and recommending solutions. 7. Considerable knowledge of state statutory and constitutional laws particularly those relative to the operations of state and county government. 8. Considerable ability to establish and maintain effective working relationships with Court and County officials, administrators, other employees, and the general public. 9. Considerable knowledge of the organization and administration of County government and the functions of respective County departments. 10. Considerable abilityto make routine decisions in accordance with departmental and County policies and procedures. 11. Familiar with current word processing, spreadsheet, database, e-mail, and Internet software. C. SPECIAL REQUIREMENTS 1. Must remain in good standing with the State Bar of Michigan. 3 OAKLAND COUNTY MICHIGAN Class Title: EMERGENCY MANAGEMENT SPECIALIST Department: Emergency Management & Homeland Security/ Emergency Management Reports To: Chief —Emergency Management FLSA Status: Non -Exempt Salary Plan: UNI/121 GENERALSUMMARY Provides coordination between the county, state and local agencies in the event of a natural,technological, or man-made emergency including terrorism (chemical, biological, radiological, nuclear, explosive). Responsible for locating, developing and delivering resources to Oakland County's citizens andbusiness and educational institutions for emergency management and preparedness. Provides training and instruction to County departments, CVTs, and the public in emergency management topics. Works with Non -Profit agencies, Local Business concerns, CVTs, other counties, the State of Michigan to develop exercises to test their ability to respond to and recover from a major incident. Assists with the preparation of the County's Emergency Operations Plan, Hazard Mitigation Plan, or other similarplans related to emergency management & homeland security. Coordinates activities of the Oakland County Local Emergency Planning Committee with state and federal programs and acts as the lead for all Community Right to Know requests. Processes requisitions, contracts, invoices, and budget for the general fund. Assists with the writing, acceptance and approval of contracts and grants. When assigned, assists organizations withemergency management and planning to help mitigate hazardous situations. May instruct volunteer agencies to assure the availability of trained and equipped personnel in a disaster recovery operation. Assists local governments and CVTs (cities, villages, townships) with installation and maintenance of sirens used in the Outdoor Siren Warning System. Obtains, interprets, and disseminates strategic local threat and intelligence data to proper decision -making authorities. Remains on call seven daysa week, 24 hours a day to respond to emergency or disaster situations as needed. Monitors severe weather and activates outdoor warning sirens as appropriate. Utilizes current Countywideand/or department specific software to complete assignments. SUPERVISION EXERCISED Acts as a leader over lower -level staff. Instructs, assigns, and reviews the work of lower -level staff. Assigns work to summer employees and college interns. ESSENTIALJOB FUNCTIONS Advises and assists police fire, governmental units, private agencies, and volunteergroups with specific phases of emergency management programs by outlining specific roles. May recommend and acquire necessary defensive and detection equipment and supplies to assure ready response in disaster situations. CLASS TITLE: EMERGENCY MANAGEMENT SPECIALIST Conducts vulnerability assessments on residential, business, and governmental institutions. Prepares plan and develop Homeland Security/all-hazard drills and exercises as it relates to emergency preparedness. Monitors weather and makes determinations as to the severity, conditions and uses established methods of notifying public. Available on call24/7. Assists in the operation of the Oakland County Emergency Operations Center Develops, coordinates, and executes first responder and county level training events. Provides on-goingtraining to County departments. State and federal government employees, members of volunteer organizations, and CVT personnel in bomb threat/terrorism awareness, FEMA Incident Command System, Active Assailant, Michigan Critical Incident Management System, Oak EOC, evacuation procedures and emergency communications systems. Prepares and assists in the preparation of user manuals, training guides, detailed procedures as it relates to emergencypreparedness. Under direction, writes and develops emergency operational proceduresfor county and CVT agencies. Coordinates efforts with local human/community service agencies in the event of a disaster. Coordinates emergency response efforts directly with local, county and state agencies during emergenciesand significant events. Assists hazardous materials facilities within the County to meet the mandates of federal programs, including site response plans, reporting hazardous materials, and the annual submission of reports. Acts as the primary contact for the Community Right to Know requests. Files all needed paperwork with the State and facilities. Coordinates the activities of the Oakland County Local Emergency Planning Committee with related federal and state mandates and initiatives. Conducts meetings, prepares reports and researches information. Researches grants and funding opportunities. Assists in writing grant proposals and ensures they follow the proper review. Maintains unit budget documents to assist in providing budget projections and forecasts. Processes requisitions, directs purchase orders, invoices, and accounting functions. Works with Fiscal Services and Purchasing to assist in documentation and reconciliation of the general fund account, P-card purchases and division expenditures. Operation of the Oakland County Emergency Management Warehouse which includes receipt and storage of items in the Oakland County Warehouse. Operates department specific software to update inventory and complete orders or other assignments. Prepares items for shipment to internal and external customers. Assists with the acceptance, approval, and tracking of grants. May drift Miscellaneous Resolutions and prepare packets for committee and board approval. Acts as the liaison with the National Weather Service on the Storm Ready Program and weather system. CLASS TITLE: EMERGENCY MANAGEMENT SPECIALIST Attends State Homeland Security and other meetings/conferences with regards to federal Homeland Security programs. Utilize current Countywide and/or departments pecificsoftware to complete assignments ADDITIONAL DUTIES & RESPONSIBILITIES Assists with the preparation of the County's Emergency Operation Plan and hazard Mitigation Plan. Reviews and tracks federal grant processes from initial conception through federal auditing procedures. May assist in performing public safety purchases by requesting RFPs (Requests for Proposals). Receives strategic local threat and intelligence data and disseminate to appropriate County officials. Works with the County's Geographical Information Systems (GIS) utility software to map hazardous materials facilities and vulnerable populations on GIS. Creates and maintains content of the Emergency Management Division website, Twitter, Facebook, and any other social media platforms. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. Ability to operate a motor vehicle and/or be a passenger in a vehicle or bus. WORKING CONDITIONS Work is performed in a typical office environment with some field work resulting in exposure to weather. May participate in activities that require driving or being a passenger in an automobile or bus. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary rangefor thisjob classification. Generally, onlythose key duties necessa ryfor properjob evaluation and/or labormarket analysis have been included. Other duties and responsibilities will be assigned by the supervisor. CLASS TITLE: EMERGENCY MANAGEMENT SPECIALIST EXPERIENCE. TRAINING. KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Bachelor's degree from an accredited college or university with a preferred major in Public Administration, Criminal Justice, Emergency Management, Computer Science, Information Systems, Business Administration, Fire Science, Homeland Security, Journalism, or a closely related field of study. 2. Have had at least five (5) years of fu I I-ti me work experience in planning and implementation of emergency management. Public safety, and disaster control programs. NOTE: A Master's Degree in Business Administration, Public Administration, Criminal Justice, Emergency Management or closely related field may substitute for one (1) year of experience as described above. NOTE: Applicants possessing transcripts from a college or university outside of the United Stateswill be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (htto://naces.orP/members.html). The degree evaluation will be required for application processing. 3. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of country driver's license holders will be required to obtain the appropriate valid State of Michigan driver's license before the hire date. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Satisfactorily complete the six-month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Possess a State of Michigan Professional Emergency Manager (PEM) or Certified Emergency Manager (CEM) certification. 2. Considerable knowledge of data processing capabilities, operations, and applications. 3. Considerable knowledge of training, public relations, fiscal and personnel principles as applied to emergency management services. 4. Considerable ability to interpret technical procedures to agency employees, public officials, and other less technical personnel. 5. Considerable ability to establish and maintain effective working relationships with other department employees and with representatives of user departments and municipalities. s CLASS TITLE: EMERGENCY MANAGEMENT SPECIALIST 6. Considerable abilityto follow complex oral and written instructions. 7. Reasonable ability to cope with difficult and/or emergency situations requiring immediate decisions in accordance with departmental policies and objectives. 8. Reasonable ability to exercise good judgement and initiative in analyzing problems and recommending solutions 9. Reasonable oral presentation ability, writing proficiency, and visual graphics design. 10. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. C. SPECIAL REQUIREMENTS 1. Must maintain a valid United States motor vehicle operator's or chauffeur's license. 3 Inmate Caseworker. M6.06-17-22 DRAFT OAKLAND COUNTY MICHIGAN Class Title: INMATE CASEWORK COORDINATOR Department: Sheriff's Office / Corrective Services — Detention & Satellite Facilities Reports To: Supervisor Sheriff Program Services and/or Executive Lieutenant FLSA Status: Non -Exempt Salary Plan: UNI/116 GENERAL SUMMARY Performs specialized complex clerical duties in the Sheriff's Office. Gathers data and information from several entities within the Oakland County Jail, including the booking unit, classification unit, pod and block deputies, clinic, and Easter Seals personnel, and from the public including judges, attorneys, courts, forensic center, medical personnel, and family members that is necessary to maintain the safety, security, and wellbeing of inmates within thejail. Reviews and screens all jail inmate referrals for mental health services which include crisis intervention, suicide prevention, substance abuse counseling, group, and individual counseling and pre and post -release referrals to human service agencies. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED May function as a leader over part-time student interns and part-time clerical staff. Instructs, assigns, checks work, and appraises performance. ESSENTIAL JOB FUNCTIONS Gathers inmate data and information from several entities within the jail and the public. Records information, as well as assigns referrals to caseworkers to maintain the health and safety of inmates. Maintains inmate records past and present to coordinate continuity of care. Reviews attendance information from employees for accuracy and completeness. Inputs attendance into computer system. Provides accurate and timely Time and Labor information for management and division employees. Responds to all manner of questions of employees and supervisors. Manages referrals for inmates who make requests to be seen, which includes prioritizing referrals based on the severity of the request and denies referrals as appropriate. Records crises and referral data for each caseworker to maintain an equal workload among staff and manage referrals in the absence of staff. CLASS TITLE: INMATE CASEWORK COORDINATOR Maintains necessary supplies for Program Services, Cognitive Behavior Program (CBP), Life Employment Skills Program (LESP), Jail Alliance with Support (JAWS), and classification units. Manages, maintains, and prints all documentation on inmates atthe request of command staff for litigation. Manages and stores hard copies of records of all inmates who have received services from the Program Services unit. Coordinates data for outside agencies for court ordered mental health evaluations. Coordinates inmate evaluations with the forensic center for client evaluations. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical correctional institution environment. May encounter situations where people could become confrontational. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE. SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. a. Possess a Bachelor's degree from an accredited college or university with a preferred major in Psychology, Sociology, Social Work, Criminal Justice or closely related field of study; AND b. Have had two (2) years of full-time clerical work experience in counseling, mental health, substance abuse, educational or correctional setting; OR a. Possess an Associate's degree from an accredited college or university with a preferred major in Psychology, Sociology, Social Work, Criminal Justice or closely related field of study; AND b. Have had four (4) years of full-time clerical work experience in counseling, mental health, substance abuse, educational or correctional setting. CLASS TITLE: INMATE CASEWORK COORDINATOR NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services(http://naces.orR/members.html). The degree evaluation will be required for application processing. 3. Have not been convicted of a violation of criminal law. (Criminal law generally includes all offenses except traffic law, conservation law and liquor law. Generally, conviction for a violation of criminal law is automatically disqualifying.) 4. Pass the complete examination, including the employment medical established for this classification. 6. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Thorough ability to communicate in a clear, polite, and courteous manner. 2. Considerable knowledge of behavioral health including suicide risk and mental health terminology and symptomology. 3. Considerable ability to follow oral and written instructions. 4. Considerable ability in operating a variety of office machines such as photocopies, computer printers and fax machines. 5. Considerable ability to make routine decisions in accordance with department policies and procedures. 6. Reasonable ability to cope with difficult situations requiring immediate decisions in accordance with departmental policies and objectives. 7. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. C. SPECIAL REQUIREMENTS 1. A field investigation will be conducted covering an evaluation of employment, school, home, credit, criminal, military or other personal records. Any conviction or convictions for moving traffic violations, accidents, non-moving traffic violations, or violations of other laws will be reviewed by the Sheriff's Office before an applicant can be appointed. Information obtained during the background investigation will be considered in the hiring decision. 3