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HomeMy WebLinkAboutInterlocal Agreements - 2022.06.23 - 37554 Regular City Council Meeting 7:00 p.m., Monday, June 20, 2022 Council Chambers 23600 Liberty Street Farmington, MI 48335 FINAL ______________________________________________________________________ REGULAR MEETING MINUTES A regular meeting of the Farmington City Council was held on June 20, 2022 at Farmington City Hall, 23600 Liberty Street, Farmington, MI. Notice of the meeting was posted in compliance with Public Act 267-1976. The meeting was called to order at 7:00 p.m. by Mayor Bowman. 1. ROLL CALL Attendee Name Title Status Arrived Johnna Balk Councilmember Present Sara Bowman Mayor Present Joe LaRussa Mayor Pro Tem Absent Steve Schneemann Councilmember Present Maria Taylor Councilmember Present City Administration Present City Clerk Mullison City Manager Murphy City Attorney Saarela Director Warthman Director Weber 2. PLEDGE OF ALLEGIANCE Minutes Farmington City Council June 20, 2022 2 3. APPROVAL OF ITEMS ON CONSENT AGENDA A. Accept City of Farmington Board and Commission Minutes B. City of Farmington Minutes a. May 16, 2022 Special b. May 16, 2022 Regular c. June 6, 2022 Special d. June 6, 2022 Regular C. Farmington Monthly Payments Report D. Farmington Public Safety Monthly Report E. Farmington Quarterly Investment Report – 3/31/22 F. Farmington Quarterly Financial Report – 3/31/22 G. Farmington Quarterly Financial Report Court – 3/31/22 H. Consideration to approve City Hall HVAC unit emergency repairs I. Consideration to approve amended Resolution of the Farmington City Council adopting a policy relative to the review and granting of poverty exemptions by the City of Farmington Board of Review J. Addendum to City Manager David Murphy’s Contract Move to approve the consent agenda as presented.** RESULT: APPROVED AS PRESENTED [UNANIMOUS] MOVER: Schneemann, Councilmember SECONDER: Taylor, Councilmember 4. APPROVAL OF REGULAR AGENDA Move to approve the regular agenda as presented .** RESULT: APPROVED AS PRESENTED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Schneemann, Councilmember 5. PUBLIC COMMENT Mike Matela, 31741 Marblehead, expressed frustration because his property taxes increased from pre-sale levels when he bought his house. 6. PRESENTATIONS AND PUBLIC HEARINGS A. Public Hearing – Fiscal Year 2022-23 Budget and Millage Rates City Manager Murphy provided highlights of the proposed budget and noted adjustments that had been made since the initial posting of the proposed budget for 2022-23. Minutes Farmington City Council June 20, 2022 3 Move to enter a Public Hearing for the purpose of considering Fiscal Year 2022-23 Budget and Millage Rates.** RESULT: APPROVED [UNANIMOUS] MOVER: Bowman, Mayor SECONDER: Schneemann, Councilmember AYES: Schneemann, Taylor, Balk, Bowman ABSENT: LaRussa Public hearing was opened at 7:08 pm. No public comment was heard. Public hearing was closed at 7:09 pm. 7. NEW BUSINESS A. Consideration to adopt Downtown Development Authority’s Fiscal Year 2022-23 Budget and establish 2022 Principal Shopping District Special Assessment Downtown Development Authority Executive Director Kate Knight noted several highlights of the proposed budget, including property tax revenue increases, debt service commitment, communications costs, repairs and maintenance estimates, and an anticipated decrease in the Capital Outlay budget. Schneemann thanked Knight for her work and asked about the DDA maintenance budget and limits. He said that the DDA has continued to increase the maintenance budget, but with more projects, maintenance needs to increase as well. He asked if she thought the maintenance budget will be adequate for the coming year. Knight said that there is never enough for maintenance and choices must be made on what to spend funds on which will push things to the front according to need. Move to approve resolution to adopt the Fiscal Year 2022-23 Budget and establish 2022-23 Principal Shopping District Special Assessment.** RESULT: APPROVED [UNANIMOUS] MOVER: Taylor, Councilmember SECONDER: Balk, Councilmember AYES: Taylor, Balk, Bowman, Schneemann ABSENT: LaRussa B. Consideration to amend Fiscal Year 2021-22 Downtown Development Authority Budget Knight requested a budget amendment to account for changes in Tax Increment Financing (TIF) and Principal Shopping District (PSD) expenditures and revenue. Minutes Farmington City Council June 20, 2022 4 Move to approve the resolution amending the DDA 2021/22 Budget, as shown in the projected column of the attached report.** RESULT: APPROVED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember AYES: Balk, Bowman, Schneemann, Taylor ABSENT: LaRussa C. Consideration to adopt Fiscal Year 2022-23 47th District Court, Brownfield Redevelopment Authority, Corridor Improvement Authority and Joint Agency Budgets Murphy recommended that the City Council adopt separate budgets for the 47th District Court, the Brownfield Redevelopment Authority, the Corridor Improvement Authority, and the Joint Agency Budgets. Move to adopt Fiscal Year 2022-23 Budget Resolution for the 47th District Court, Brownfield Redevelopment Authority, Corridor Improvement Authority and Joint Agency Budgets.** RESULT: APPROVED [UNANIMOUS] MOVER: Taylor, Councilmember SECONDER: Balk, Councilmember AYES: Bowman, Schneemann, Taylor, Balk ABSENT: LaRussa D. Consideration to adopt resolution to amend Residential Refuse/Recycling User Charge Murphy requested placing the Refuse/Recycling User Charge on the July and December tax bills for residential units. It is structured to cover the full cost of residential refuse collection, yard waste collection, recycling, the household hazardous waste collection program, RRRASOC administrative costs, and the cost associated with the fall leaf collection program. He also noted the condominium units that would not receive leaf collection service. Move to adopt resolution to amend Residential Refuse/Recycling User Charge effective July 1, 2022.** Minutes Farmington City Council June 20, 2022 5 RESULT: APPROVED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember AYES: Schneemann, Taylor, Balk, Bowman ABSENT: LaRussa E. Consideration to adopt resolution to amend Water and Sewer Rates, effective July 1, 2022 The Great Lakes Water Authority (GLWA) increased the rates it charges the City of Farmington by 3.38% for Water and 4.5% for Sewer. The proposed amendment to the fee schedule increases the rates Farmington charges to its customers by roughly equal to the GLWA percentage increase – 3.5% for Water and 4.5% for Sewer. Move to adopt a resolution amending Chapter 11 of the City Fee Schedule, as presented, which amends the water and sewer rates, effective July 1, 2022.** RESULT: APPROVED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember AYES: Taylor, Balk, Bowman, Schneemann ABSENT: LaRussa F. Consideration to amend Employee Administrative Manual and Non-union Pay Plan Murphy recommended that Council amend the employee administrative manual and non-union pay plan, effective July 1, 2022, including a 3% increase to the pay plan, maintaining employer contributions for medical and prescription coverage, and increasing employee unused sick time payouts from 25 percent to 40 percent. Bowman asked how this rate increase compares to previous years and to union groups. Weber reminded Council about the 5% pay cut that non-union employees took ten years ago, and explained how subsequent pay increases have brought non-union employees mostly back in line with their union counterparts. Move to adopt resolution amending employee administrative manual and non-union pay plan, effective July 1, 2022.** RESULT: APPROVED [UNANIMOUS] MOVER: Taylor, Councilmember SECONDER: Balk, Councilmember AYES: Balk, Bowman, Schneemann, Taylor ABSENT: LaRussa Minutes Farmington City Council June 20, 2022 6 G. Consideration to amend Fiscal Year 2021-22 Budget Murphy requested consideration for a year-end amendment based on estimates provided by department heads during the annual budgeting process. It includes licenses and permit increases, increases in grant funding, and adjustments in expenditures. Move to adopt resolution amending Fiscal Year 2021-22 Budget.** RESULT: APPROVED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember AYES: Bowman, Schneemann, Taylor, Balk ABSENT: LaRussa H. Consideration to adopt Fiscal Year 2022-23 Budget and establish millage rates Murphy requested approval for the Fiscal Year 2022-23 Budget following submittal to Council at the April 18, 2022 meeting as required by the City Charter. Council and Administration discussed projected revenue, expenditures, and millage rates, projected Mansion budget adjustments, possible cuts, and a facilities survey of City Hall. Move to adopt resolution regarding Fiscal Year 2022-23 Budget and Millage Rates.** RESULT: APPROVED [UNANIMOUS] MOVER: Taylor, Councilmember SECONDER: Balk, Councilmember AYES: Schneemann, Taylor, Balk, Bowman ABSENT: LaRussa I. Consideration to approve renewal of City Assessing Services Agreement with Oakland County Equalization Division Murphy described Farmington’s contract with the Oakland County Equalization Division and requested authorization for the renewal of that contract, noting that the cost per parcel has been adjusted by a 4% increase this year. Move to approve 2022-23 contract with the Oakland County Equalization Division to provide City Assessing Services for both real and personal property and authorize the Mayor and Clerk to sign the agreement on behalf of the City.** Minutes Farmington City Council June 20, 2022 7 RESULT: APPROVED [UNANIMOUS] MOVER: Taylor, Councilmember SECONDER: Balk, Councilmember AYES: Taylor, Balk, Bowman, Schneemann ABSENT: LaRussa J. Approval to Purchase MiTel Phone System from Telnet for the City Director Weber described the needed phone system replacement and said that Administration has concluded to purchase a phone system that is identical to Farmington Hills, so that Farmington Hills can provide support for Farmington’s phone system as well. Schneemann asked whether the new phone system will improve a resident’s experience when they call City Hall. Weber answered that there would be more ability to tailor menus to need, and the system can forward calls to cell phones in case of a need such as an employee working from home and will allow calls to be routed to City emails. Bowman noted that the 911 emergency service was never affected by past problems and will not be affected by this change. Move to approve the purchase of a new phone system from Telnet in an amount not to exceed $50,000.** RESULT: APPROVED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember AYES: Balk, Bowman, Schneemann, Taylor ABSENT: LaRussa 8. PUBLIC COMMENT No public comment was heard. 9. CITY COUNCIL COMMENT Murphy thanked Department Heads, especially Chris Weber and Controller Amy Norgard, for the fantastic work done in the process of creating this budget. He noted that the City was very lucky to have them, and that he thought that it was important for Council to know that. Schneemann commented on the resident who spoke at public comment earlier and asked if the resident had been informed about the tax tribunal. Weber explained what had been explained to the resident and explained a poverty exemption that would allow him to have his finances reviewed. Minutes Farmington City Council June 20, 2022 8 Bowman echoed Murphy’s gratitude to the Department heads for their work over the last six months. She also wished Farmington Citizens a happy Juneteenth, noting that there had been opportunities to celebrate and engage recently. 10. ADJOURNMENT Move to adjourn the meeting. RESULT: APPROVED AS PRESENTED [UNANIMOUS] MOVER: Balk, Councilmember SECONDER: Taylor, Councilmember Meeting adjourned 7:46 p.m. Sara Bowman, Mayor Mary J. Mullison, City Clerk Approval Date: July 18, 2022 **To view approved documents, please see the Agenda Packet link that is relevant to this meeting at http://farmgov.com/City-Services/Government/Agendas-and-Minutes/City- Council.aspx or contact the City Clerk. July 3, 2022 MISCELLANEOUS RESOLUTION #22-216 Sponsored By: Gwen Markham Equalization - Interlocal Agreement Equalization Resolution for Assessing Contracts for 2022-2023 Chairperson and Members of the Board: WHEREAS the Equalization Division provides a number of services to local units of government, including original assessments, reappraisals, and file maintenance; and WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners; and WHEREAS the County Executive Administration is recommending one-year renewals of these contracts, generally with an inflationary increase in rates of 4%, so that the County can perform a comprehensive assessment of services provided to these local units and ensure that appropriate rates are charged on a uniform basis prior to entering into new three-year contracts beginning in 2023; and WHEREAS the estimated annual impact of the 4% increase is $132,000 and a budget amendment is recommended for FY 2022 - FY 2025. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contract for Oakland County Equalization Division Assistance Services covering the term July 1, 2022 through June 30, 2023 with each of the Charter Townships of Commerce, Lyon, Milford, Oakland, Oxford, Royal Oak and Springfield; the Townships of Groveland, Holly, Novi, Orion, Rose and Southfield; the Cities of Berkley, Birmingham, Bloomfield Hills, Village of Clarkston, Clawson, Farmington, Ferndale, Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Pontiac, Rochester, South Lyon, Walled Lake and Wixom. BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign the contracts. BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract with the concerned unit of government as required by law. BE IT FURTHER RESOLVED that the FY 2022 - FY 2025 budget is amended as reflected in the attached Schedule A budget amendment document. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Gwen Markham. Date: June 23, 2022 David Woodward, Commissioner Date: June 24, 2022 Hilarie Chambers, Deputy County Executive II Date: June 24, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-06-15 Finance - recommend to Board 2022-06-23 Full Board VOTE TRACKING Motioned by Commissioner Charles Cavell seconded by Commissioner Michael Gingell to adopt the attached Interlocal Agreement: Equalization Resolution for Assessing Contracts for 2022-2023. Yes: David Woodward, Michael Gingell, Karen Joliat, Kristen Nelson, Eileen Kowall, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17) No: Christine Long, Philip Weipert (2) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. 2023 Real Personal Property Agreement Template (Final Draft 05-12-22) 2. M&B_Equalization - Interlocal Agrmt Equalization Assessing Contracts for 2022-2023_SchA 3. 2022-2023 RATES PER PARCEL_EQUALIZATION DIVISION ASSISTANCE SERVICES 4. OCED Contract CVTs Map as of 2022 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 3, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Sunday, July 3, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds September 7, 2022 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 23, 2022 the Board of Commissioners for Oakland County entered into an agreement per MR #22216 – Equalization – Interlocal Agreement Equalization Resolution for Assessing Contracts for 2022 -2023. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Farmington, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this a greement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Mary Mullinson, Clerk, City of Farmington Kimberly Hampton, Technical Specialist, Equalization Division Enclosures