HomeMy WebLinkAboutResolutions - 2022.09.01 - 37593
AGENDA ITEM: Grant Amendment #5 to the Michigan Department of Environmental Quality Beach
Contract for the qPCR Methods for Oakland County Beaches Project 22-309
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, September 1, 2022 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Health & Human Services - Health Division Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division was originally awarded $79,214 with a required match of
$7,000 for a total of $86,214 (Miscellaneous Resolution #18300). Miscellaneous Resolution #20086
approved Amendment #1 of this agreement, which provided funding for the period May 1, 2018 to
December 31, 2019 in the amount of $11,475 for the purchase of a robotic pipettor. Amendment #2
extended the contract end date from December 31, 2019 to December 31, 2020. Miscellaneous
Resolution #20363 approved Amendment #3, which extended the contract end date from
December 31, 2020 to December 31, 2021 and increased the funding from $97,689 to $157,689.
Miscellaneous Resolution #21158 approved Amendment #4 extended the contract end date from
December 31, 2021 to September 30, 2022 and added additional funding in the amount of
$73,200.85.
This is a request to approve Amendment #5 to the Michigan Department of Environmental Quality
Beach Grant Contract for the qPCR Methods for Oakland County Beaches Project. The funding will
be used to continue using source tracking methods to determine sources of fecal contamination.
POLICY ANALYSIS
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Leigh-Anne Stafford, Director Health &
Human Services-APP
staffordl@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 9/1/2022
David Woodward, Board of Commissioners Approved - 9/1/2022
Hilarie Chambers, Executive's Office Approved - 9/8/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 9/14/2022
AGENDA DEADLINE: 09/01/2022 6:00 PM
COMMITTEE TRACKING
2022-08-23 Public Health & Safety - Recommend to Board
2022-09-01 Full Board
ATTACHMENTS
1. Grant Amendment #5 Sign-Off
2. 2018-7216 Oakland County Amendment 5 on EQP9241
3. PH&S - Health_qPCR Methods OC Beaches Grant_Sch.A
September 1, 2022
MISCELLANEOUS RESOLUTION #22-309
Sponsored By: Penny Luebs
Health & Human Services - Health Division - Grant Amendment #5 to the Michigan Department of
Environmental Quality Beach Contract for the qPCR Methods for Oakland County Beaches Project
Chairperson and Members of the Board:
WHEREAS the Oakland County Health Division has received Amendment #5 to the Michigan Department of
Environmental Quality Beach Grant Contract for the qPCR Methods for Oakland County Beaches Project; and
WHEREAS Amendment #5 extends the end date from September 30, 2022 to December 31, 2023 and
increases the funding from $230,889.85 to $291,889.85, an increase of $61,000 with no additional match; and
WHEREAS funding will be used to continue using source tracking methods to determine sources of fecal
contamination; and
WHEREAS this grant amendment has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at the January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the Chairperson to sign Amendment #5 to the qPCR Methods for Oakland County Beaches
Grant Contract, in the amount of $61,000 through December 31, 2023.
BE IT FURTHER RESOLVED that acceptance of this amendment does not obligate the County to any future
commitment.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the grant award and to
approve grant extensions or changes within fifteen percent (15%) of the original award, which are consistent
with the original application as approved.
BE IT FURTHER RESOLVED the budget is amended as detailed in the attached Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: September 01, 2022
David Woodward, Commissioner
Date: September 08, 2022
Hilarie Chambers, Deputy County Executive II
Date: September 14, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-08-23 Public Health & Safety - Recommend to Board
2022-09-01 Full Board
VOTE TRACKING
Motioned by Commissioner William Miller III seconded by Commissioner Angela Powell to adopt the attached
Grant Amendment: #5 to the Michigan Department of Environmental Quality Beach Contract for the qPCR
Methods for Oakland County Beaches Project.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip
Weipert, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda
Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Adam Kochenderfer (18)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Grant Amendment #5 Sign-Off
2. 2018-7216 Oakland County Amendment 5 on EQP9241
3. PH&S - Health_qPCR Methods OC Beaches Grant_Sch.A
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2022,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, September 1, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
GRANT REVIEW SIGN-OFF – Health & Human Services/Health
GRANT NAME: qPCR Methods for Oakland County Beaches (2018-7216)
FUNDING AGENCY: Michigan Department of Environment, Great Lakes, and Energy (EGLE)
DEPARTMENT CONTACT PERSON: Raquel Lewis 248-858-5254
STATUS: Amendment # 5 (Greater than 15% Variance from Current Award)
DATE: 08/08/2022
Original grant contract authorized by MR #18300
SUMMARY:
Amendment #5 to the 2018-7216 EGLE grant agreement extends the project end date from 09/30/2022 to
12/31/2023 and increases the project budget to $291,889.85; with no additional in-kind match requirements.
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should
include this sign-off email and the grant amendment with related documentation) may be requested to be placed
on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant amendment by Board
resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved–Sheryl Johnson 08/04/2022
Human Resources:
Approved No position implications, so HR action is not needed. – Heather Mason 08/04/2022
Risk Management:
Approved. – Robert Erlenbeck 08/04/2022
Corporation Counsel:
Approved. – Sharon Kessler 08/08/2022
Michigan.gov/EGLE Page 1 of 3 EQP9241 (Rev. 03/2022)
EGLE Tracking Code/Project Number: 2018-7216
Amendment Request Number: 5
REAL TIME BEACH TESTING AND SOURCE TRACKING
GRANT AGREEMENT AMENDMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
AND THE
OAKLAND COUNTY HEALTH DIVISION
This Amendment modifies the Grant Agreement (Agreement) between the Michigan
Department of Environment, Great Lakes, and Energy, Water Resources Division
(State), and the Oakland County Health Division (Grantee) signed by the State on
September 4, 2018, for the qPCR Methods for Oakland County Beaches Project. This
Amendment does not take effect until signed by both parties.
The revisions to the Agreement are limited to those specified below. All other
provisions of the Agreement remain in effect. The State and Grantee agree to the
revisions indicated below.
PROJECT SCOPE (WORK PLAN)
There are no project scope changes.
AGREEMENT PERIOD (END DATE)
The State and Grantee agree to extend the end date of the Agreement from
September 30, 2022, to December 31, 2023. The Grantee will complete all obligations
under the Agreement no later than the amended end date. Costs incurred after the
amended end date are not eligible for reimbursement under the Agreement.
COMPENSATION (BUDGET)
The State and the Grantee agree to add $61,000 as shown in Appendix A.
Michigan.gov/EGLE Page 2 of 3 EQP9241 (Rev. 03/2022)
AUTHORIZED SIGNATURES
The individuals signing below certify by their signatures that they are authorized to sign
this Amendment on behalf of their agencies and that the parties will fulfill the terms of
this Amendment, including any attached appendices, as set forth herein.
FOR THE GRANTEE:
Signature
David T. Woodward, Chairman
Date
Name and Title
FOR THE STATE:
Signature
Teresa Seidel, Director, Water Resources Division
Date
Name and Title
Michigan.gov/EGLE Page 3 of 3 EQP9241 (Rev. 03/2022)
Appendix A
Amendment 5
GRANTEE'S NAME:
PROJECT NAME:
EFFECTIVE DATE OF REVISION:
TRACKING CODE NUMBER:2018-7216 DATE SUBMITTED:4/22/2022
Budget Categories Proposed Revised Project Approved Proposed Revised Local
Change Grant Funds Local Match Change Match Funds TOTAL
Staffing 64,746.55$ 20,000.00$ 84,746.55$ -$ -$ -$ 84,746.55$
Fringes 14,598.62$ 5,000.00$ 19,598.62$ -$ -$ -$ 19,598.62$
SUBTOTAL: SALARY & FRINGE 79,345.17$ 25,000.00$ 104,345.17$ -$ -$ -$ 104,345.17$
CONTRACTUAL COST
regis tration for conferences 525.00$ 500.00$ 1,025.00$ -$ -$ -$ 1,025.00$
0 -$ -$ -$ -$ -$ -$ -$
Contractual Subtotal 525.00$ 500.00$ 1,025.00$ -$ -$ -$ 1,025.00$
SUPPLIES and MATERIALS
qPCR s upplies 113,229.35$ 27,045.00$ 140,274.35$ 7,000.00$ -$ 7,000.00$ 147,274.35$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
Supplies and Materials Subtotal 113,229.35$ 27,045.00$ 140,274.35$ 7,000.00$ -$ 7,000.00$ 147,274.35$
EQIUPMENT(any item over $1000)
Equipment 7,000.00$ 1,500.00$ 8,500.00$ -$ -$ -$ 8,500.00$
Automated Pippetor -$ -$ -$ -$ -$ -$ -$
Multi-channel Pippetor -$ -$ -$ -$ -$ -$ -$
Homogenizer 7,265.55$ -$ 7,265.55$ -$ -$ -$ 7,265.55$
high s am ple volum e pippettor -$ -$ -$ -$ -$ -$ -$
EQUIPMENT Subtotal 14,265.55$ 1,500.00$ 15,765.55$ -$ -$ -$ 15,765.55$
Supplies, Materials & Equipment Subtotal 127,494.90$ 28,545.00$ 156,039.90$ 7,000.00$ -$ 7,000.00$ 163,039.90$
TRAVEL
MILEAGE 5,619.65$ 3,500.00$ 9,119.65$ -$ -$ -$ 9,119.65$
LODGING/NIGHTS/RATE 456.27$ -$ 456.27$ -$ -$ -$ 456.27$
MEALS 570.40$ -$ 570.40$ -$ -$ -$ 570.40$
OTHER (itemize)
Airfare 456.60$ -$ 456.60$ -$ -$ -$ 456.60$
parking 40.00$ -$ 40.00$ -$ -$ -$ 40.00$
Travel Subtotal 7,142.92$ 3,500.00$ 10,642.92$ -$ -$ -$ 10,642.92$
Project Subtotal 214,507.99$ 57,545.00$ 272,052.99$ 7,000.00$ -$ 7,000.00$ 279,052.99$
INDIRECT (not to exceed 20% Staffing and
Fringe Benefits)13.8200%
Indirect Costs 9,381.86$ 3,455.00$ 12,836.86$ -$ -$ -$ 12,836.86$
TOTAL GRANT AND MATCH BUDGET 223,889.85$ 61,000.00$ 284,889.85$ 7,000.00$ -$ 7,000.00$ 291,889.85$
Project Budget
EGLE
W ATER RESOURCES DIVISION
Oakland County Health Division
qPCR methods for Oakland County beaches
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - QPCR METHODS FOR OAKLAND COUNTY BEACHES GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) - DEQ PROJECT NUMBER 2018-7216 AMENDMENT #5
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2022
Amendment
FY 2023
Amendment
FY 2024
Amendment
R Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 RC615571 PRG134185 GRN-0000840 615000 State Operating Grants $-$61,000 $-
Total Revenues $-$61,000 $-
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC702010 PRG134185 GRN-0000840 702000 Salaries $-$20,000 $-
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC722740 PRG134185 GRN-0000840 722000 Fringe Benefits -5,000
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC730926 PRG134185 GRN-0000840 730000 Indirect Costs -3,455
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC732018 PRG134185 GRN-0000840 730000 Travel and Conference -500
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC750280 PRG134185 GRN-0000840 750000 Laboratory Supplies -27,045
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC760157 PRG134185 GRN-0000840 760000 Equipment -1,500
E Health QPCR Methods for OC Beaches Health FND11007 CCN1060212 SC731346 PRG134185 GRN-0000840 730000 Mileage -3,500
Total Expenditures $-$61,000 $-