HomeMy WebLinkAboutResolutions - 2022.09.29 - 37616
AGENDA ITEM: Resolution - Building Management System Replacement Project – Sixth Phase
22-318
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, September 29, 2022 12:58 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Facilities Maintenance and Operations William Miller III
INTRODUCTION AND BACKGROUND
POLICY ANALYSIS
The resolution is requesting the authorization of the Building Management System (BMS) Replacement Project / Sixth
Phase project in the amount of $600,000 as segments of the system are over 30 years old and are superseded by newer,
more advanced hardware and software solutions. There is potential for controls failure at any time and replacements
parts are not available. The BMS is critical to the effective and efficient operation of building systems. In 2016, Limbach
was the lowest responsible bidder for the initial 5-year BMS implementation contract. In December 2021, (MR #21471)
Limbach’s contract was extended for 5 years, taking the County through Phase 7.
The cost of the BMS sixth phase will be $600,000, including $520,000 for materials and installation, $70,000 for
engineering services, and $10,000 (2%) for contingency funding.
Limbach, Inc. - $520,000 includes installation of Direct Digital Controllers (DDC) and Network Supervisory Controllers;
replacement of select sensors and end-devices; integration into the County IT network with Oakland County IT personnel;
integration of the new controls into the County’s new Building Management System (BMS) server; creation of screen
graphics to facilitate ease-of-use systems monitoring, equipment management, and Energy Reporting functions; reports
and notifications at the BMS Server.
Hooker-DeJong - $70,000 for engineering services includes construction administration and construction documents,
including control diagrams, floor plans, equipment layouts, sequence of operations, equipment schedules and technical
specifications.
The Board has previously approved the pilot phase, and phases one through five, to replace the BMS at multiple County
facilities and the phases were concluded within budget and on-schedule. On approval of the Board, the funds will be
transferred in the amount of $600,000 from the Capital Improvement Program/Building Fund (#40100) to the Project
Work Order Fund (#40400) to establish the BMS Replacement Project / Sixth Phase (PROJ-17133) as detailed in
Schedule A.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Joe Murphy
ITEM REVIEW TRACKING
William Miller III, Created/Initiated - 9/29/2022
David Woodward, Board of Commissioners Approved - 9/29/2022
Hilarie Chambers, Executive's Office Approved - 10/3/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 10/4/2022
AGENDA DEADLINE: 10/09/2022 12:58 PM
COMMITTEE TRACKING
2022-09-14 Economic Development & Infrastructure - recommend and forward to Finance
2022-09-14 Finance - Recommend to Board
2022-09-29 Full Board - Adopt
ATTACHMENTS
1. BMS Phase 6 Project Estimate 07.21.22
2. Schedule A building managment system replacement project
September 29, 2022
MISCELLANEOUS RESOLUTION #22-318
Sponsored By: William Miller III
Facilities Maintenance and Operations - Resolution - Building Management System
Replacement Project – Sixth Phase
Chairperson and Members of the Board:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings, and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing Building Management System (BMS) was custom designed and proprietary;
and
WHEREAS segments of the current Building Management System are over 30 years old, and
superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of building systems,
including heating and cooling, air handlers and dampers, temperature monitoring, controls, etc.; and
WHEREAS the current BMS will provide energy savings, and contribute to achieving Oakland
County's sustainability goals; and
WHEREAS Facilities Maintenance and Operations (FM&O) and purchasing solicited bids for a BMS
solution implementer and after a thorough review process by a team of evaluators that included
Information Technology (IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach
Company, LLC, of Pontiac; and
WHEREAS the Board of Commissioners has previously approved a pilot phase, and phases one
through five, to replace the BMS at multiple County facilities; and
WHEREAS these phases were concluded within budget and on-schedule; and
WHEREAS FM&O would like to continue with Limbach, LLC for a sixth phase; and
WHEREAS the cost of the BMS sixth phase will be $600,000, including $520,000 for materials and
installation, $70,000 for engineering services, and $10,000 for contingency funding; and
WHEREAS the $520,000 will include the following services from Limbach, Inc.: installation of Direct
Digital Controllers (DDC) and Network Supervisory Controllers; replacement of select sensors and
end-devices; integration into the County IT network with Oakland County IT personnel; integration of
the new controls into the County’s new Building Management System (BMS) server; creation of
screen graphics to facilitate ease-of-use systems monitoring, equipment management, and Energy
Reporting functions; reports and notifications at the BMS Server; and
WHEREAS the $70,000 for engineering services from Hooker-DeJong will include construction
administration and construction documents, including control diagrams, floor plans, equipment
layouts, sequence of operations, equipment schedules and technical specifications; and
WHEREAS funding in the amount of $600,000 is available for transfer from the FY2022 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the BMS Replacement Project / Sixth Phase project in the amount of $600,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding
from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) to establish the BMS Replacement Project / Sixth Phase (PROJ-17133) as detailed in the
attached Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller
III.
Date: September 29, 2022
David Woodward, Commissioner
Date: October 03, 2022
Hilarie Chambers, Deputy County Executive II
Date: October 04, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-09-14 Economic Development & Infrastructure - recommend and forward to Finance
2022-09-14 Finance - Recommend to Board
2022-09-29 Full Board - Adopt
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner Gary McGillivray to adopt the
attached Resolution: - Building Management System Replacement Project – Sixth Phase.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. BMS Phase 6 Project Estimate 07.21.22
2. Schedule A building managment system replacement project
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 29, 2022,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Thursday, September 29, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
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FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - Building Management System Replacement Project / Sixth Phase
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2022
Amendment
FY 2023
Amendment
FY 2024
Amendment
E Building Improvement Facilities Engineering Admin 40100 CCN1040801 SC788001 PRG148020 40400 Transfer Out $(600,000.00)$-$-
Total Expenditures $(600,000.00)$-$-
R Project Work Order Facilities Engineering Admin 40400 CCN1040801 RC695500 PRG148020 PROJ-17133 40100 Transfer In $600,000.00 $-$-
Total Revenues $600,000.00 $-$-