HomeMy WebLinkAboutReports - 2022.09.29 - 37638
AGENDA ITEM: Budget Amendment IT Infrastructure Modernization Program
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, September 29, 2022 12:58 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Information Technology Gwen Markham
INTRODUCTION AND BACKGROUND
The Oakland County Infrastructure Modernization Program has been formulated based on clear
objectives:
1. Replacing aged on-premises storage, compute, and network infrastructure with modern,
highly available platforms
2. Flexibility of local infrastructure resources to facilitate migrations to native cloud
infrastructure
3. Improving information security boundaries to decrease risk of compromise and ransomware
attacks
4. Establishing improved local-to-cloud migration paths
5. Establishing cloud-based data protection and enabling workload portability
6. Reducing overall infrastructure costs by consolidating onto shared systems
7. Reducing barriers to new development by implementing a burstable, evergreen, OpEx
storage platform
The County’s existing storage, compute, and data center network infrastructure was deployed 7
years ago and is now beyond its primary life. While the County continues its cloud-first journey, we
are still years from fully realizing a cloud-only data center model, and it is generally understood that
some applications will always need to reside locally to provide an optimal user experience.
Additionally, those workloads that are not ideal candidates to move into the cloud still require local
resiliency, high-availability, and sufficient capacity for upgrades and natural growth.
Over the next four years, IT will leverage existing competitively bid contracts and will issue multiple
RFPs to partner with vendors and technology providers to transform our on-site infrastructure. while
also facilitating our Cloud-centric future.
The Department of Information Technology will replace and modernize end of life Data Center
Network, Storage, and Compute equipment, thereby improving performance, resiliency, and
security capabilities for County and CLEMIS applications; and
New equipment and technology will be procured from existing and new competitively bid contracts
at a projected cost of $6,741,200; and
The project labor to implement and transition to the new equipment is expected to be $1,000,800
over 4 years; and
Funding for the project is included in the General Fund Assigned Fund Balance (GL #383448)
Technology Replacement/Hardware.
POLICY ANALYSIS
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Mike Timm, Director Information Technology timmmr@oakgov.com
ITEM REVIEW TRACKING
Gwen Markham, Created -
Kristine Powers,
Aaron Snover,
Monica Tinsley,
Diana McBroom,
Solon Phillips,
Sheryl Johnson,
Aaron Snover,
Michael Keys,
Gwen Markham,
AGENDA DEADLINE: 10/09/2022 12:58 PM
COMMITTEE TRACKING
2022-09-14 Finance - Recommend to Board
2022-09-29 Full Board - Approve
ATTACHMENTS
1. FY22 Infrastructure Amendment Schedule A
September 29, 2022
REPORT
2022-2028
Budget Amendment IT Infrastructure Modernization Program
Sponsored By:
Gwen Markham, Commissioner
Chairperson, the Board of Commissioners recommends the following Board action:
Resolved, Motion to authorize Information Technology Infrastructure Modernization Program in the
amount of $7,742,000; further the cost of the Information Technology Infrastructure Modernization
Program will be funded from General Fund Assigned Fund Balance (GL #383448) Technology
Replacement/Hardware, and the FY 2022 - FY 2025 budgets are amended as detailed in the
attached Schedule A.
Chairperson, the following Commissioners recommend the adoption of the foregoing Board action:
Gwen Markham.
COMMITTEE TRACKING
2022-09-14 Finance - Recommend to Board
2022-09-29 Full Board - Approve
VOTE TRACKING - Board of Commissioners
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Gary McGillivray
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. FY22 Infrastructure Amendment Schedule A
Oakland County, Michigan
INFORMATION TECHNOLOGY - BUDGET AMENDMENT IT INFRASTRUCTURE MODERNIZATION PROGRAM
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2022
Amendment
FY 2023
Amendment
FY 2024
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Non Department FND10100 CCN9010101 RC665882 PRG196030 665882 Planned Use of Balance $7,742,000 $-$-$-$-
Total Revenue $7,742,000 $-$-$-$-
E General Fund Non Departmental FND10100 CCN9010101 SC788001 PRG196030 BFAxxxxx 788001 Transfer Out – IT Infrastructure $7,742,000 $-$-$-$-
Total Expenditures $7,742,000 $-$-$-$-
R IT Infrastructure FNDxxxxx CCNxxxxxxxx RC695500 PRGxxxxxx PRJ-xxxxx BFA10100 695500 Transfer In - Gen Fund $7,742,000 $-$-$-$-
R IT Infrastructure FNDxxxxx CCNxxxxxxxx RC665882 PRGxxxxxx PRJ-xxxxx 665882 Planned Use of Fund Balance (7,742,000)4,400,475 2,167,920 636,605 537,000
Total Revenue $-$4,400,475 $2,167,920 $636,605 $537,000
E IT Infrastructure FNDxxxxx CCNxxxxxxxx SC750170 PRGxxxxxx PRJ-xxxxx 750000 Other Expendable Equipment $-$3,915,200 $765,000 $-$-
E IT Infrastructure FNDxxxxx CCNxxxxxxxx SC730373 PRGxxxxxx PRJ-xxxxx 730000 Contracted Services -250,000 737,000 537,000 537,000
E IT Infrastructure FNDxxxxx CCNxxxxxxxx SC731458 PRGxxxxxx PRJ-xxxxx 730000 Professional Services -235,275 665,920 99,605 -
Total Expenses $-$4,400,475 $2,167,920 $636,605 $537,000