HomeMy WebLinkAboutResolutions - 2022.10.20 - 37662
AGENDA ITEM: Grant Acceptance FY23 County Veterans Service Fund Grant 22-345
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, October 20, 2022 6:04 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Economic Development - Veterans Services William Miller III
INTRODUCTION AND BACKGROUND
Oakland County has been approved for a FY 23 County Veterans Service Fund Grant in the
amount of $255,319. The application was approved by the Board of Commissioners at the 6/23/22
meeting. The funds will be used for transportation, resource fairs, marketing, veterans business
workshops and outreach technology needs.
POLICY ANALYSIS
This is a request for the acceptance of grant funds from the Michigan Veterans Affairs Agency in the amount of $255,319
for FY2023. The funds will be utilized to increase awareness of the benefits and resources through a marketing campaign
($72,097), enhanced transportation services ($90,000), resource fairs ($75,000), workshops/events for veteran owned
business/entrepreneurs ($15,000), and for outreach technology ($3,222) needs. The grant period is from October 1,
2022, through September 30, 2023.
The grant has completed the grant review process. The acceptance of this grant does not obligate the County to any
future commitment and continuation of the grant program is contingent upon future levels of grant funding. On final
approval of the BOC, the Chairman is authorized to execute the grant agreement and approve any grant extensions,
changes, withing 15% of the original award. There is no County match and the FY 2023 budget will be amended as
indicated in Appendix A.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Garth Wootten, Manager Veteran's Services
Economic Development
Ingrid Tighe, Director Economic
Development-APP
wootteng@oakgov.com, tighei@oakgov.com
ITEM REVIEW TRACKING
William Miller III, Created/Initiated - 10/20/2022
David Woodward, Board of Commissioners Approved - 10/20/2022
Hilarie Chambers, Executive's Office Approved - 10/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 10/25/2022
AGENDA DEADLINE: 10/20/2022 7:20 PM
COMMITTEE TRACKING
2022-10-12 Economic Development & Infrastructure - Recommend to Board
2022-10-20 Full Board - Adopted
ATTACHMENTS
1. ED_Veterans_FY2023 County Veteran Service_Sch. A
2. Grant Review Sign-Off
3. Oakland FY23 CVSF Award Packet (002)
October 20, 2022
RESOLUTION #2022-2104 _ 22-345
Sponsored By: William Miller III
Economic Development - Veterans Services - Grant Acceptance FY23 County Veterans
Service Fund Grant
Chairperson and Members of the Board:
WHEREAS the Michigan Veterans Affairs Agency has awarded Oakland County’s Veterans’ Services
Division grant funding in the amount of $255,319.00 for Fiscal Year 2023; and
WHEREAS this is the fourth year the County has been awarded the County Veteran Service Fund
Grant; and
WHEREAS the funding will be used for a free transportation program in partnership with SMART,
funding for Veterans Resource Fairs, Veterans Owned Business/Entrepreneur Workshops; and
WHEREAS the funding will be used to increase awareness of the benefits and resources available to
veterans and their dependents in the county through a marketing campaign; and
WHEREAS the marketing campaign will consist of advertising through radio, newspapers, billboards,
social media, and mailings; and
WHEREAS the total program budget consists of the following: $72,097 for advertising, $90,000
for enhanced transportation services, $75,000 for incentives, and $15,000 for events and workshops
for veteran owned businesses, and $3,222 for outreach technology needs in Oakland County; and
WHEREAS this grant application has completed the Grant Review Process in accordance with the
Grants Policy approved by the Board of Commissioners at their June 23, 2022 meeting; and
WHEREAS there is no County match required with this grant.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
grant funding from the Michigan Veterans Affairs Agency in the amount of $255,319 for the grant
period of October 1, 2022 through September 30, 2023.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment and continuation of the grant program is contingent upon future levels of grant
funding.
BE IT FURTHER RESOLVED that the FY 2023 budget will be amended as indicated in Appendix A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller
III.
Date: October 20, 2022
David Woodward, Commissioner
Date: October 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: October 25, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-10-12 Economic Development & Infrastructure - Recommend to Board
2022-10-20 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner Kristen Nelson to adopt the
attached Grant Acceptance: FY23 County Veterans Service Fund Grant.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck
Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Penny Luebs, Janet Jackson,
Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. ED_Veterans_FY2023 County Veteran Service_Sch. A
2. Grant Review Sign-Off
3. Oakland FY23 CVSF Award Packet (002)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 20, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, October 20, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
ECONOMIC DEVELOPMENT, VETERAN SERVICES - FY 2023 COUNTY VETERAN SERVICE FUND (CVSF) - GRANT ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Other Grants Veteran Services FND11011 CCN1090401 RC615571 PRG132050 GRN-1003984 615000 State Operating Grant $255,319 $-$-
Total Revenues $255,319 $-$-
E Other Grants Veteran Services FND11011 CCN1090401 SC730072 PRG132050 GRN-1003984 730000 Advertising $72,097 $-$-
E Other Grants Veteran Services FND11011 CCN1090401 SC732011 PRG132080 GRN-1003984 730000 Transportation 90,000
E Other Grants Veteran Services FND11011 CCN1090401 SC750245 PRG132050 GRN-1003984 750000 Incentives 75,000
E Other Grants Veteran Services FND11011 CCN1090401 SC732165 PRG132050 GRN-1003984 730000 Workshop and Meetings 15,000
E Other Grants Veteran Services FND11011 CCN1090401 SC730324 PRG132050 GRN-1003984 730000 Communications 3,222
Total Expenditures $255,319 $-$-
R Other Grants Veteran Services FND11011 CCN1090401 RC615571 PRG132050 GRN-1001119 615000 State Operating Grant $(497,221)$-$-
Total Revenues $(497,221)$-$-
E Other Grants Veteran Services FND11011 CCN1090401 SC730072 PRG132050 GRN-1001119 730000 Advertising $(117,221)$-$-
E Other Grants Veteran Services FND11011 CCN1090401 SC730373 PRG132050 GRN-1001119 730000 Contracted Services (80,000)
E Other Grants Veteran Services FND11011 CCN1090401 SC730564 PRG132050 GRN-1001119 730000 Emergency Shelter (75,000)
E Other Grants Veteran Services FND11011 CCN1090401 SC732011 PRG132080 GRN-1001119 730000 Transportation (100,000)
E Other Grants Veteran Services FND11011 CCN1090401 SC732165 PRG132050 GRN-1001119 730000 Workshop and Meetings (50,000)
E Other Grants Veteran Services FND11011 CCN1090401 SC750245 PRG132050 GRN-1001119 750000 Incentives (75,000)
Total Expenditures $(497,221)$-$-
Please Note: The attached Miscellaneous Resolution is subject to further revision once posted to the Board of
Commissioners’ Civic Clerk site.
GRANT REVIEW SIGN-OFF – Economic Development & Community Affairs/Veterans'
Services
GRANT NAME: 2023 County Veteran Service Fund (CVSF) Grant
FUNDING AGENCY: Michigan Veterans Affairs Agency
DEPARTMENT CONTACT: Garth Wootten / (248) 858-0790
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 09/26/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (9/23/2022)
Human Resources:
Approved by Human Resources. No position implications. - Heather Mason (09/22/2022)
Risk Management:
Approved by Risk Management. – Robert Erlenbeck (9/26/2022)
Corporation Counsel:
Approved – Sharon Kessler (9/23/2022)
STATE OF MICHIGAN
MICHIGAN VETERANS AFFAIRS AGENCY
LANSING
BUILDING 32 ● 3423 N. MARTIN LUTHER KING JR BLVD ● LANSING, MICHIGAN 48906
MAIL: P.O. BOX 30104, LANSING, MI 48909
michiganveterans.com ● 517-284-5298
GRETCHEN WHITMER
GOVERNOR
ZANETA ADAMS
DIRECTOR
September 19, 2022
David Woodward
1200 Telegraph Rd.
Pontiac, MI 48341
Dear Mr. Woodward:
The Michigan Veterans Affairs Agency (MVAA) has accepted Oakland county’s application for the
2023 County Veteran Service Fund (CVSF) Grant. Your grant will be assigned a grant number on
October 1, 2022.
The grant award will be funded for up to $255,319 of approved costs during the grant period of
October 1, 2022, to September 30, 2023, once the Grant Agreement is signed by both the county and
the State of Michigan.
The county will receive a direct payment of up to $50,000.00, and any remainder will be paid on a
reimbursement basis. The grant award will be carried out under the direction of Garth Wootten as
stated in the grant application.
All grant activities will be supervised by MVAA. For all communications related to the grant, please
e-mail mvaagrants@michigan.gov and include your county name and “CVSF” in the subject line.
As a Grantee, you must be registered to do business with the State of Michigan. Registration is
available at the following website: www.michigan.gov/SIGMAVSS. Failure to register will delay
payment.
To accept the grant award, please review and sign the Grant Agreement and return in its entirety to
mvaagrants@michigan.gov no later than 60 days from the date of this letter. Failure to return the
signed Grant Agreement may delay payment.
Sincerely,
Kate Preston
Grants Specialist, Michigan Veterans Affairs Agency
Department of Military and Veterans Affairs
PrestonK2@michigan.gov
517-230-8535
Cc: Garth Wooten
Jinjun Zhou
GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF MILITARY AND VETERANS AFFAIRS,
MICHIGAN VETERANS AFFAIRS AGENCY
and OAKLAND COUNTY
This Grant Agreement (“Agreement”) is made between the Michigan Department of Military and Veterans Affairs,
(DMVA) Michigan Veterans Affairs Agency (“MVAA"), and Oakland County ("Grantee"). The
parties in this agreement will be referred to as Grantor (DMVA or MVAA) and Grantee (County Recipient).
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named
below. The State is authorized to provide grant assistance pursuant to Public Act 192 of 1953 MCL 35.623a.
This Agreement is subject to the terms and conditions specified herein.
Project Name: Oakland County FY23 CVSF Grant Grant #: TBD
Amount of Grant: $255,319
Start Date (date executed by DMVA): 10-1-2022 End Date: 09/30/2023
[unless alternate date specified]
GRANTEE CONTACT: STATE’S CONTACT:
David Woodward Kate Preston, Grants Specialist
Name/Title Name/Title
Oakland County MVAA
Organization Division/Bureau/Office
1200 N Telegraph Rd. 3423 N. Martin Luther King Jr. Blvd. (Bldg. 32)
Address Address
Pontiac, MI 48341 Lansing, MI 48906
Address Address
248-858-0100 517-230-8535
Telephone number Telephone number
Fax number Fax number
woodwardd@oakgov.com PrestonK2@michigan.gov
E-mail address E-mail address
Federal ID number – (Required for Federal Funding)
Grantee DUNS number - (Required for Federal Funding)
[Program will add a Remittance address if different than the above.]
The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are
authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all the terms and
conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the
Grantee all grant agreements, representations, receipts, reports, and other instruments of every kind.
FOR THE GRANTEE:
Signature/Title Date
FOR THE GRANTOR:
Signature/Project Manager Date
Signature/Christine F. Apostol, Chief Financial Officer Date
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I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the Grantor and the
Grantee and may be modified only by written agreement between the Grantor and the Grantee.
(A) The scope of this project is to create a county department of veterans’ affairs in certain counties,
and to prescribe its powers and duties; and to transfer the powers and duties of the soldier’s
relief commission in such counties (MCL 35.621 to 35.624).
(B) Grants are provided to counties for county veteran service operations. “Veteran service
operations” means assistance and programming of any kind to meet the needs of the veterans
in this state. Veteran service operations include, but are not limited to, providing assistance,
programming, and services for the purpose of assisting veterans in this state and providing
advice, advocacy, and assistance to veterans, servicemembers, dependents, or survivors by
an accredited veteran service officer to obtain United States Department of Veterans Affairs
health, financial, or memorial benefits for which they are eligible.
(C) The scope of this project is limited to the activities specified in Appendix A and such activities
as are authorized by the State under this Agreement. Any change in project scope requires
prior written approval in accordance with Section III, Changes, in this Agreement. Failure to
obtain written prior approval from the State may result in expenses not being approved or
reimbursed.
(D) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the
terms and conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the Grantor, the Agreement shall be effective from the Start Date until the End
Date on Page 1. The Grantor shall have no responsibility to provide funding to the Grantee for
project work performed except between the Start Date and the End Date specified on Page 1.
Expenditures made by the Grantee prior to the Start Date or after the End Date of this Agreement
are not eligible for payment under this Agreement.
III. CHANGES
Adjustments of budget categories and use of funds may not be made until the MVAA has
approved the requested budget modifications. Grantee may adjust the budget categories up to
10 percent of the total approved budget, provided that the total budget amount is not increased.
Budget category adjustments exceeding 10 percent of the approved budget must be approved
in writing by MVAA and DMVA. The Grantee agrees changes will not be executed until approved
and the modification is executed. The Grantee must submit change requests in advance using
the form provided by the Grantor. The Grantor reserves the right to deny requests for changes
to the Agreement or to the appendices. No changes can be implemented without written approval
by the Grantor. All change requests must be received by the Grantor no later than June 30,
2023.
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IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A
of this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports according to
a form and format prescribed by the Grantor and must include supporting documentation of
eligible project expenses. These reports shall be due according to the following schedule:
Reporting Period Due Date
October 1 – December 31 January 10, 2023
January 1 – March 31 April 10, 2023
April 1 – June 30 July 10, 2023
July 1 – September 30 October 5, 2023
Late report submissions may result in delayed payments and termination of the Agreement.
The forms provided by the Grantor shall be submitted to mvaagrants@michigan.gov.
Required documentation (for example one or more of the following: invoice, proof of payment,
cancelled checks, credit card receipt or general ledger, refer to Appendix A for further
clarification) for expenses must be included with the report.
(B) If requested, the Grantee shall provide a final project report in a format prescribed by the
Grantor. The Grantee shall submit the final status report, including expenditure documentation,
along with the final project report and any other outstanding requests for information.
(C) The Grantee must provide copies of all documents in accordance with Appendix A.
(D) Marketing/advertising products shall acknowledge “paid for in part or in whole by the Michigan
Veterans Affairs Agency” if space allows.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this Agreement.
(B) The Grantee, by signature of this Agreement, attests that all persons served under this
Agreement are veterans, spouses, or eligible dependents of veterans with separation status in
accordance with county policy for eligibility. Documentation of veteran eligibility must be kept
on file and available to MVAA upon request.
(C) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of
this grant is not a guarantee of permit approval by the State.
(D) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise
from the Grantee’s receipt or execution of this Agreement.
(E) The Grantee agrees to have internal controls in place to provide reasonable assurance that
administrative objectives will be met. In the incidents of emergency assistance, it is
expected that grant funds will be funds of last resort. Grantees are also expected to maintain
separate accounts and records for each source of funds (e.g., Federal, State, other) used
to support the project, and to maintain separate records for matching funds and program
income funds if applicable.
4
(F) The Grantee agrees to fulfill all matters within the grant guidance as requested and enforced.
This may include, but is not limited to, mandatory training(s) for Project Directors and
Financial Officers or designees, to learn correct reporting format.
(G) The Grantee acknowledges that it is a crime to knowingly and willingly file false information
with the State for the purpose of obtaining this Agreement or any payment under the
Agreement, and that any such filing may subject the Grantee, its agents, and/or employees
to criminal and civil prosecution and/or termination of the Agreement.
(H) Supplanting is not allowed.
(I) The Grantee will complete training as provided by the MVAA. Travel/training costs may be
reimbursed by the grant as budgeted. The areas of training will be relative to processing
applications for benefits payable to veterans due to military sexual trauma, post-traumatic
stress disorder, depression, anxiety, substance abuse, or other mental health issues. The
training is required and will be coordinated with all Grantees providing Veteran Service
Officer services to Michigan citizens.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a
portion of its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so,
any copyrightable material or research data submitted under this Agreement whether or not the
material is copyrighted by the Grantee or another person. The Grantee will only submit materials
that the State can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the Grantor. The
Grantor does not assume responsibility regarding the contractual relationships between the
Grantee and any subcontractor.
VIII. SUBCONTRACTS
The Grantor reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the Grantor will consider the Grantee to be the
sole point of contact regarding contractual matters, including payment of any and all charges
resulting from the anticipated Agreement. Verification of any documentation is the responsibility of
the grantee; Grantor can request detail at any time if necessary. All subcontractors used by the
Grantee in performing the project shall be subject to the provisions of this Agreement and shall be
qualified to perform the duties required. Subcontractors shall report activities and services to the
Grantee in a form and manner prescribed by the Grantee. The Grantee shall provide signed copies
of all subcontracts to the Grantor within 14 days of execution. The Grantee is subject to local
procurement policy.
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IX. NON-DISCRIMINATION
Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., the Persons with
Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and Executive Directive 2019-
09. Contractor and its subcontractors agree not to discriminate against an employee or applicant
for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a
matter directly or indirectly related to employment, because of race, color, religion, national origin,
age, sex (as defined in Executive Directive 2019-09), height, weight, marital status, partisan
considerations, any mental or physical disability, or genetic information that is unrelated to the
person’s ability to perform the duties of a particular job or position. Breach of this covenant is a
material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA
278, as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the Grantor, is responsible for all liabilities as a result of claims, judgments,
or costs arising out of activities to be carried out by the Grantee under this Agreement, if the
liability is caused by the Grantee, or any employee or agent of the Grantee acting within the
scope of their employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by
the Grantee, the Grantor, its agencies, or their employees as provided by statute or court
decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member
of the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB
Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying
Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the
state or federal government or in litigation against the Grantor. Further, the Grantee shall require
that the language of this assurance be included in the award documents of all subawards at all
tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any
of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State
of Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an
official of the executive branch of state government or an official in the legislative branch of state
government for the purpose of influencing legislative or administrative action.” The Grantee shall
not use any of the grant funds awarded in this Agreement for the purpose of litigation against the
Grantor. Further, the Grantee shall require that language of this assurance be included in the
award documents of all subawards at all tiers.
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XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.gov to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The Grantor reserves the right to conduct a programmatic and financial audit of the project, and
the Grantor may withhold payment until the audit is satisfactorily completed. The Grantee will be
required to maintain all pertinent records and evidence pertaining to this Agreement, including grant
and any required matching funds, in accordance with generally accepted accounting principles and
other procedures specified by the Grantor. The Grantor or any of its duly authorized
representatives must have access, upon reasonable notice, to such books, records, documents,
and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide
proper facilities for such access and inspection. All records must be maintained for a minimum of
[five] years after the final payment has been issued to the Grantee by the Grantor.
All Grantees will be subject to grant monitoring of performance, including data collection according
to a form and format prescribed by the Grantor. A Budget, Progress, and Activity Reports will be
required quarterly. Grant and performance monitoring will be conducted by MVAA. Grant and
performance monitoring will be conducted by MVAA. If the Grantor determines, by audit or
otherwise, that a Grantee expended the grant funds received for purposes other than veteran
service operations, the Grantor shall reduce the grant disbursement provided to the Grantee in the
succeeding fiscal year by an amount equal to the total of all amounts improperly expended. The
Grantor reserves the right to require payment of misspent funds if funds are not appropriated, or
the Grantee does not apply for appropriated grant funding, in the subsequent year.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in
activities authorized under this Agreement.
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XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the Grantor under this
Agreement must not be financed by any source other than the Grantor under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees to delete from
Grantee's billings, or to refund to the Grantor, within 14 business days, the total amount
representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The Grantor
will pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in
accordance with Appendix A, and only for expenses incurred and paid for within the Start and
End Date of this Agreement. All other costs necessary to complete the project are the sole
responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this
Agreement are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The Grantor will approve reimbursement requests after approval of reports and related
documentation as required under this Agreement.
(D) The Grantor reserves the right to request additional information necessary to substantiate
reimbursement requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the Contract and Payment Express
Website (http://www.cpexpress.state.mi.us).
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall
be made by the Grantor after the Grantee has met any match obligations, satisfactorily
completed the activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the Grantor of all claims
against the Grantor arising under this Agreement. Unless otherwise provided in this
Agreement or by State law, final payment under this Agreement shall not constitute a waiver
of the Grantor claims against the Grantee.
(C) The Grantee shall refund to the Grantor any funds allowed by this Agreement that remain
unspent by September 30, 2023, within 14 days of the Grantor demand. Monies (debts) which
have been due and owing to the Agency more than 180 days may be referred to the Michigan
Department of Treasury by the MVAA.
XX. CANCELLATION
This Agreement may be canceled by the Grantor, upon 30 days written notice, due to Executive
Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual
agreement by the Grantor and Grantee. The Grantor may honor requests for just and equitable
compensation to the Grantee for all satisfactory and eligible work completed under this
Agreement up until 30 days after written notice, upon which time all outstanding reports and
documents are due to the Grantor and the Grantor will no longer be liable to pay the Grantee for
any further charges to the Agreement.
8
XXI. TERMINATION
(A) This Agreement may be terminated by the Grantor as follows:
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with
the requirements of the authorizing legislation cited on page 1, or the rules
promulgated thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the Grantor for the
purpose of obtaining this Agreement or any payment under this Agreement.
c. If the Grantor finds that the Grantee, or any of the Grantee’s agents or representatives,
offered or gave gratuities, favors, or gifts of monetary value to any official, employee,
or agent of the Grantor in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this
Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears
in the register of persons engaging in unfair labor practices that is compiled by the
Michigan Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the Grantor shall withhold payment for any
findings under subparagraphs a through d, above and the Grantee will immediately
cease charging to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the Grantor if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes;
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects
on the Grantee’s business integrity; or
e. Added to the federal or state Suspension and Debarment list.
(A) If the Agreement is terminated, the Grantor reserves the right to require the Grantee to
repay all or a portion of funds received under this Agreement.
(B) Termination for Non-Appropriation— the Grantee acknowledges that continuation of the
Agreement is subject to appropriation or availability of funds for the grant. If funds are
not appropriated or otherwise made available, the Grantor must terminate the
Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that
its contractors are not Iran linked businesses, as defined in MCL 129.312.
9
PROGRAM-SPECIFIC BOILERPLATE
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the Grantor except for items
disclosed in response to a Freedom of Information Act request, Court Order or subpoena.
PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A
Standard Language
(A) Grantee will receive an initial up-front payment up to a maximum of $50,000 for the CVSF
Grant. The remaining balance will be paid on a reimbursement basis.
(B) If, at the end of the Fiscal Year (September 30, 2023), there are unspent funds remaining
from the initial advance payment the Grantee will return the balance of those funds to the
State upon demand.
(C) The Grantee will provide verification of funds spent down from the original advance with the
Quarterly Reports in the form and format prescribed by the Grantor. For example, certified
time sheets, itemized receipts, invoices, and proof of payment or other appropriate
documentation to support and verify expenditures. Examples of acceptable proof of payment
include copies of cancelled checks and/or general ledger reports that include dates,
transaction IDs, vendor names, and amounts.
(D) Progress Reports and Quarterly Financial Reports will be due according to the schedule
listed.
(E) All reports will be submitted in the form and format prescribed by the Grantor.
(F) Failure to properly complete progress reports, financial reports, and claims reports may delay
payments.
(G) Travel rates, lodging, meals, and mileage reimbursement will be paid up to the allowable
State of Michigan travel rates (see attached). Expenses above the State of Michigan rates
will be the sole responsibility of the Grantee. *Be cautious of using travel sites such as
Expedia, if the site cannot provide a detailed invoice for hotel, airfare, car, the expense will
not be reimbursed.
(H) Expenses incurred prior to the Start Date or after the End Date and not authorized by MVAA
will not be reimbursed.
(I) FY2023 funds may not be used to support contracts, services, or purchases prior to October
1, 2022, or beyond September 30, 2023.
(J) All purchases must be paid for no later than September 30, 2023, with the exception of payroll
charged to the grant.
(K) Obtain a PIV card by September 24, 2023, which will be verified by MVAA and the USDVA.
(L) Must provide no less than 20 hours of veteran service operations per week unless an
exception has been requested of and approved by MVAA.
(M) All receipts and invoices must include be itemized, dated and include the name and address
of the vendor.
(N) Failure to comply with reporting requirements may result in the State terminating the
Agreement.
10
As the Grantee, it is your responsibility to review the following reporting criteria and supply
appropriate supporting documents as it applies to your grant.
Quarterly reports should be succinct and have all Personally Identifiable Information (PII) and
Personal Health Information (PHI) redacted prior to submission.
GRANTEE MUST HOLD PHYSICAL
COPIES FOR 5 YRS. FROM DATE
OF LAST CVSF GRANT PAYMENT
GRANTEE MUST
INCLUDE WITH
QUARTERLY
REPORTS
Travel/meetings:
Airline ticket receipt
X
X
Airline baggage fee receipt X X
Receipts for transportation (such as tolls,
parking, taxis, shuttles, ferries, and public
transportation)
X
X
Mileage (if requesting reimbursement) proof
(MapQuest or similar), to/from the destination
is required if the mileage is being charged by
the Grantee directly. If contracting with an
outside transportation service, a map is not
required.
X
Training/conference receipt X X
Agenda X X
Meal receipts X X
Travel insurance is not a reimbursable expense.
Air travel is limited to commercial coach fare only. Additional costs incurred due to changing travel arrangements for the
benefit of passenger preference is at the expense of the County.
Air travel must be at the lowest available airfare.
Reimbursement of baggage for one piece of personal luggage is allowed; reimbursing overweight or additional baggage fees
is not an allowable expense.
The cost of transportation from the traveler’s home or official workstation, whichever is closer, to and from a training,
station or terminal is reimbursable.
Mileage reimbursement for privately owned and County-owned vehicles for business is based on actual miles traveled.
Requests for fuel purchase will be denied (exception only for rental vehicles).
Mileage reimbursement for privately owned vehicles may be reimbursable at the SoM premium rate. Local policy prevails.
Mileage reimbursement for County-owned vehicles will be at the standard SoM mileage rate.
Reimbursement for actual costs of meals cannot exceed the applicable maximum published state rate including tax and
gratuities.
County hosted events/meetings:
Sign-in sheet for meetings where meals are
served
X
X
Agenda/program X X
Detailed invoices/receipts for food/catering X X
Detailed invoices/receipts for other meeting
costs
X
X
Proof of payment X X
Reimbursement for costs of catered meals cannot exceed the applicable maximum published state rate including gratuities.
Sales tax is not reimbursable.
Emergency relief:
Veteran/spouse/eligible dependent first name
& last initial
X
X
Veteran application/request for service X
Dates of military service X
Character of discharge X
Itemized detailed receipt X X
Proof of payment X X
Members of review panel (if applicable) X
Appeal process (if case denied) X
11
Vouchers/gift cards/gas cards to veterans:
GRANTEE MUST HOLD PHYSICAL
COPIES FOR 5 YRS. FROM DATE
OF LAST CVSF GRANT PAYMENT
GRANTEE MUST
INCLUDE WITH
QUARTERLY
REPORTS
Log with first name, last initial of
veteran/spouse/eligible dependent
X
Veteran application/request for service X
Copy of receipt for purchase of cards X X
Copy of itemized receipt(s) with store name
and date of purchases made by
veteran/spouse/eligible dependent with
card(s)
X
X
Veterans must return receipts for purchases with gift/gas cards.
Dental/medical/psychological services:
Patient first name & last initial X X
Date of service and service provided X X
Veteran application/request for services (proof
of need if applicable)
X
Proof of payment X X
Advertising:
Copy of subcontract for ad services X
Invoice (including dates ads have run) X X
Proof of payment X X
Vehicle/trailer purchase:
Copy of Title/registration X X
Sales receipt X X
Proof of payment X X
Transportation services:
Veteran’s first name & last initial X X
Veteran application/request for services (proof
of need if applicable)
X
Date of transport X X
Copy of subcontract (if applicable) X
Invoice if subcontracted; mileage proof with
MapQuest (or similar) to/from destination if
requesting mileage reimbursement
X
X
Proof of payment X X
Service animals:
Veteran’s first name & last initial X X
Veteran application/request for service X
Detailed invoice including purchase of dog
and services
X
X
Description of animal (breed, age, gender) X
Dates of service for training X
Dates of service for boarding, if applicable X
Detailed veterinarian invoice to include dates
of service and proof of payment, if applicable
X
X
Proof of payment X X
Personal services for veterans:
Copy of subcontract with provider X
Veteran application/request for service X
Copy of invoice X X
Receipt/proof of payment X X
Page 1 of 4
FY2023 COUNTY VETERAN SERVICE FUND GRANT
GRANT APPLICATION TEMPLATE
This is the only approved template for use in submitting the County Veteran Service Fund (CVSF) grant request.
Definitions to determine the proper individual to list as a contact can be found in the Grant Guidance. Your Authorizing
Official is the person able to accept funds and enter the County into agreements and contracts. This is usually the
Chairperson of the Board of Commissioners.
CONTACT INFORMATION
Applicant County
Total Grant
Amount
Requested SIGMA Vendor Code SIGMA Address Code
Project Director
Mailing Address
Phone
E-mail Address
Financial Officer
Mailing Address
Phone
E-mail Address
Authorized Official
Mailing Address
Phone
E-mail Address
All assistance, programming, and service initiatives need to be submitted with separate project narrative, budget
narrative, and Excel request forms. Please duplicate the Project Detail, Budget Narrative, and Excel request sheets as
needed for each initiative/program/salaries your county is seeking funding. Attach pages as needed.
Grant amount requested above is the TOTAL of ALL initiatives/programs/salaries.
Page 2 of 4
PROJECT DETAIL
Project Title
Grant Focus Area
PROJECT NARRATIVE
Detailed project narrative must be provided below:
Page 3 of 4
BUDGET NARRATIVE/JUSTIFICATION
Budget Narrative/Justification must be provided below. In addition, an itemized list of all expenditures, including salary
if applicable, must be provided in the Excel budget templates provided. Add Excel spreadsheets as an attachment for
each initiative.
Fiscal Year 2023 County Veteran Service Fund Grant
Budget Request
Quantity Cost
2,000 $90,000.00
750 $37,500.00
750 $37,500.00
1 $30,000.00
1 $10,000.00
1 $10,000.00
1 $5,000.00
1 $5,000.00
1 $7,097.00
1 $5,000.00
150 $3,000.00
150 $3,000.00
6 $3,000.00
6 $6,000.00
5 $2,300.00
6 $564.00
10 $133.00
9 $225.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total $255,319.00
$460.00
$94.00
$13.30
$25.00
Cost Per Unit
$45.00
$50.00
$50.00
$30,000.00
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$7,097.00
$5,000.00
$20.00
$20.00
$500.00
$1,000.00
Newspaper advertising
small business workshop food
Small business workshop educational materials
Small business workshop speaker fee
Small Business Hall Rental
Digital media
Digital billboard
Social media advertising
Direct mailing
Promotional items
One initiative per page. Make additional sheets for each initiative.
Applicant County Grant Number SIGMA Vendor Code
Oakland FOR MVAA USE ONLY CV0048080
I. Project / Initiative Name
Veterans Service Enhancement
II. Project Total (Amount requested for this initiative)
255,319.00
III. Expenditure Details
Item / Service Description
Transportation rides to veterans services offices
Meijer gift cards
Non perishable food boxes
Radio advertising
Portable Scanner/Printer
Signature Pads
Piv Card Reader
Headphones
Page 4 of 4
SUBMISSION OF APPLICATION
_______________________________________ ____________________
Jul-Sep
Jul-Sep
Board of Veterans Appeals
Healthcare Enrollment Apps
Female Veterans
Support Services
Michigan Veteran Trust Fund Applications
Soldiers/Sailors Relief Fund Applications
Claim Status Checks
Aging and Elderly Veterans (70+)
Total Support Services
Educational Claims
Non-Service Connected Pension
Special Adapted Automotible
Special Adapted Housing
Service Connected Compensation
TOTAL Claims
Supplemental Claims
TOTAL Appeal Process
FY23 County Quarterly Activity Report
Oct-Dec Jan-Mar Apr-Jun
Oct-Dec Jan-Mar Apr-Jun
County:
Claims Activity
Federal Burial Allowance
Clothing Allowance
Survivors Pension
Applications directly
sent to VA
Applications sent to
VSO - AL, VFW, DAV,
VVA
Death Indemnity Compensation
Appeals Process
Higher-Level Reviews
CHAMPVA application
Home Loan Guarantee Certificate of Eligibilty
If you have a female veteran over the age of 70 each should be counted, once for age and once for gender, if a person fits both categories they should be counted
under each category
County Burial Allowance Application
Other Activities
Personal Interviews
File Reviews
Demographics
Revised 7/22
FY23 COUNTY VETERAN SERVICE FUND GRANT
PIV Verification Form for Affiliates
By digitally signing this form you are certifying that you currently have an active VA PIV Card and
are providing the full date of expiration that is displayed on the lower section of the card. Providing
false information relating to a government ID card can result in disciplinary action and removal of
the access by the Agency.
Instructions: Forward form to your VA.gov email and open while signed into Citrix. Select
certificates (side margin area), fill out the form, then look for “digitally sign” at the top. To sign,
highlight the signature block and then "sign" with current PIV credentials. Please return
completed form to MVAAGrants@michigan.gov on or before September 24, 2023. Thank you.
County
Name on PIV Card:
Exact date of expiration to include month, day, and year:
Signature of Employee: (must digitally sign using PIV Card)
Contact Wynette Adamson at adamsonw@michigan.gov or (517) 243-8619 with questions.
Date
Date
Date
Date
Project Director Printed Name and Signature (Grantee)
Authorizing Official Printed Name and Signature (Grantee)
MVAA Program Manager Printed Name and Signature
Chief Financial Officer, Department of Military and Veterans Affairs
Complete all questions below as thoroughly as possible. If necessary, submit any documentation that may support your
change request. If additional space is needed attach a Word Document.
1. Describe, in detail, the area of your grant agreement you are requesting to change.
2. Provide an updated budget for your request(s). Reduction and Increase must balance .
Project Name (Project Reduction Here)Project Name (Project Increase Here)
23*
Project Director:
(Name)
This form is required for requesting any changes to grant activities that differ from those outlined in the signed grant
agreement. Activities include, but are not limited to, focus areas, budget items, staffing, etc. Activities that differ from those
stated in the signed agreement will not be covered under the grant agreement until the change form has been submitted,
signed and approved, and returned to the Grantee by the MVAA. Amendment deadline for FY23 is June 30, 2023.
FY23
SIGMA Vendor Code
(County)
Email Address:
Project Director Email Address
Michigan Veterans Affairs Agency
County Veteran Service Fund Grant
Change Notice #__
Project / Budget Amendment
Grant No: Grantee: Budget Period
Major Tasks Completed During Reporting Period
List any challenges to fulfilling the terms of the grant application. Write NA if not applicable
Number of increased VSO hours paid for by Grant Funds
Number of Trust Fund Applications Completed by staff funded through the Grant
Michigan Veterans Affairs Agency
County Veteran Service Fund
Progress Report
Grant No:
23*
Grantee:
(COUNTY)
Budget Period:
(QUARTER)
Project Director:
(NAME)
Email Address:
(PROJECT DIRECTOR E-
MAIL)
SIGMA Address Code: SIGMA Vendor Code:
Use Additional Sheets if Necessary
Fiscal Year 2023 County Veteran Service Fund Grant
Reimbursement Request
Line Item Date Cost Per Unit Quantity
Total
Date
*Please number each receipt clearly to identify with the line item it represents*
I certify that this is a true and correct statement of expenditures for the above named items during the listed reporting period and that the
documentation to support these expenditures is available for review.
Item / Service Description
III. Expenditure Details
IV. Authorization and Certification
Prepared By
0.00
Cost
0.00
MVAA USE ONLY
One initiative per page. Make additional sheets for each initiative.
Applicant County SIGMA Vendor CodeGrant Number
I. Project / Initiative Name
II. Project Total
Email Address Signature
Phone Number
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Fiscal Year 2023 County Veteran Service Fund Grant
Staff Budget Quarterly Report
Hourly Rate Total
$0.00
Percentage
$0.00
$0.00
$0.00
Name Position
One staff member per page. Make additional sheets for each staff member.
Applicant County Grant Number SIGMA Vendor Code
FOR MVAA USE ONLY
I. Project / Initiative Name
Salary and Fringes
II. Quarter
(Q1, 2, 3, or 4)
III. Expenditure Details
Total # of Hours Worked this
Quarter
Fringe Benefits Hourly Rate Hours Worked Total
Employer FICA $0.00
Retirement $0.00
Hospital Insurance $0.00
Dental Insurance $0.00
Vision Insurance $0.00
Unemployment $0.00
Workers Compensation $0.00
Life Insurance $0.00
Insurance Waiver $0.00
State Taxes $0.00
City Taxes $0.00
Health Care Savings $0.00
Child Care Savings $0.00
Medical $0.00
Other $0.00
Other $0.00
Salary Total
Fringe Benefits Total
Total Salary
Other $0.00
Other $0.00
County Veteran Service Fund Grant - Employee Time Sheet Attachment C
Employee:
County:
Pay Period Dates:
Day Date CVSF Hours Activities Performed - specific duties each day
Week 1: Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Week 2: Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
TOTAL PERFORMED HOURS: 0.00
Employee Signature Date
Supervisor Signature Date
By signature, I certify that the data recorded on this timesheet is true and accurate and the hours used were in support of the County Veteran Service Fund Grant.
Grant Number:
Date(s)
Departure
Time Arrival Time Quantity Rate Total MVAA USE ONLY
Conference Registration Fee 0
Airline Ticket 0
Mileage 0
Hotel 0
Baggage Fee 0
Ground Transportation 0
Parking 0
Tolls 0
Breakfast 0
Lunch 0
Dinner 0
Breakfast 0
Lunch 0
Dinner 0
Breakfast 0
Lunch 0
Dinner 0
Breakfast 0
Lunch 0
Dinner 0
Breakfast 0
Lunch 0
Dinner 0
Total Reimbursement Request $0.00 $0.00
MVAA Training and Travel Reimbursement Form
Reason for Travel: Destination:
Organization:
Name: Date: SIGMA Vendor Code:
Address of Official Work Station:
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET,
VEHICLE AND TRAVEL SERVICES
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES
Effective July 1, 2022
MICHIGAN SELECT CITIES *
Individual Group Meeting (pre-arranged and approved)
Lodging** $85.00 $85.00
Breakfast $10.25 $13.25
Lunch $10.25 $13.25
Dinner $24.25 $27.25
MICHIGAN IN-STATE ALL OTHER
Individual Group Meeting (pre-arranged and approved)
Lodging** $85.00 $85.00
Breakfast $ 8.50 $11.50
Lunch $ 8.50 $11.50
Dinner $19.00 $22.00
Per Diem $87.00
Lodging $51.00
Breakfast $ 8.50
Lunch $ 8.50
Dinner $19.00
OUT-OF-STATE SELECT CITIES *
Individual Group Meeting (pre-arranged and approved)
Lodging** Contact Conlin Travel Contact Conlin Travel
Breakfast $13.00 $16.00
Lunch $13.00 $16.00
Dinner $25.25 $28.25
OUT-OF-STATE ALL OTHER
Individual Group Meeting (pre-arranged and approved)
Lodging** Contact Conlin Travel Contact Conlin Travel
Breakfast $10.25 $13.25
Lunch $10.25 $13.25
Dinner $23.50 $26.50
Per Diem $95.00
Lodging $51.00
Breakfast $10.25
Lunch $10.25
Dinner $23.50
Incidental Costs Per Day (with overnight stay) $5.00
Mileage Rates
Premium Rate $0.625 per mile
Standard Rate $0.360 per mile
* See Select Cities Listing
** Lodging available at State rate, or call Conlin Travel at 877-654-2179 or www.conlintravelhub.com/som.
SELECT HIGH-COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES
Effective July 1, 2022
Michigan Select Cities/Counties
Cities Counties
Ann Arbor, Auburn Hills, Beaver Island, Detroit, All of Grand Traverse, Oakland, and Wayne
Grand Rapids, Holland, Leland, Mackinac Island,
Petoskey, Pontiac, South Haven, Traverse City
Out of State Select Cities/Counties
State City/County State City/County
Arizona Phoenix, Scottsdale, Sedona Maine Bar Harbor, Kennebunk, Kittery,
Rockport, Sanford
California Los Angeles (Los Angeles, Orange,
Mendocino & Ventura Counties, and
Edwards AFB), Eureka, Arcata,
Mckinleyville, Mammoth Lakes, Mill
Valley, San Rafael, Novato, Monterey,
Palm Springs, San Diego, San
Francisco, Santa Barbara, Santa
Monica, South Lake Tahoe, Truckee,
Yosemite National Park
Maryland Counties of Montgomery & Prince
Georges, Baltimore City, Ocean City
Massachusetts Boston (Suffolk), Burlington,
Cambridge, Woburn, Martha’s
Vineyard
Minnesota Duluth, Minneapolis/St. Paul
(Hennepin and Ramsey Counties)
Nevada Las Vegas
New Mexico Santa Fe
Lake Placid, Manhattan (the borough
of Manhattan, Brooklyn, Bronx,
Queens, and Staten Island),
Riverhead, Ronkonkoma, Melville,
Suffolk County, Tarrytown, White
Plains, New Rochelle
Colorado Aspen, Breckenridge, Grand Lake,
Silverthorne, Steamboat Springs,
Telluride, Vail
New York
Connecticut
Bridgeport, Danbury
District of
Columbia
Washington DC (also the cities of
Alexandria, Falls Church and Fairfax,
and the counties of Arlington and
Fairfax, in Virginia; and the counties of
Montgomery and Prince George's in
Maryland) (See also Maryland and
Virginia)
Ohio Cincinnati
Pennsylvania Bucks County, Pittsburgh
Rhode Island Bristol, Jamestown/Middletown/
Newport (Newport County)
Providence
Florida Boca Raton, Delray Beach, Jupiter,
Fort Lauderdale, Key West
Texas Austin, Dallas, Houston, L.B. Johnson
Space Center
Georgia Jekyll Island, Brunswick Utah Park City (Summit County)
Idaho Sun Valley, Ketchum Vermont Manchester, Montpelier, Stowe
(Lamoille County)
Virginia Alexandria, Falls Church, Fairfax
Illinois Chicago (Cook and Lake counties) Washington Port Angeles, Port Townsend, Seattle
Kentucky Kenton Wyoming Jackson, Pinedale
Louisiana New Orleans