HomeMy WebLinkAboutResolutions - 2022.10.20 - 37673
AGENDA ITEM: Grant Acceptance from the U.S. Department of Justice for the FY 2022
Comprehensive Opioid, Stimulant, and Substance Abuse Site-Based Program 22-
355
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, October 20, 2022 6:04 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Sheriff’s Office Penny Luebs
INTRODUCTION AND BACKGROUND
The Comprehensive Opioid, Stimulant, and Substance Abuse Program (COSSAP), formerly the
Comprehensive Opioid Abuse Program (COAP), was developed as part of the Comprehensive
Addiction and Recovery Act (CARA) legislation. COSSAP’s purpose is to provide financial and
technical assistance to states, units of local government, and Indian tribal governments to develop,
implement, or expand comprehensive efforts to identify, respond to, treat, and support those
impacted by illicit opioids, stimulants and other drugs of abuse.
This is a request to accept funding in the amount of $1,467,744 for the period of October 1, 2022
through September 30, 2025.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
piirg@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 10/20/2022
David Woodward, Board of Commissioners Approved - 10/20/2022
Hilarie Chambers, Executive's Office Approved - 10/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 10/26/2022
AGENDA DEADLINE: 10/20/2022 7:20 PM
COMMITTEE TRACKING
2022-10-11 Public Health & Safety - Recommend and Forward to Finance
2022-10-12 Finance - Recommend to Board
2022-10-20 Full Board - Adopted
ATTACHMENTS
1. Sheriff FY2022 Comprehensive Opioid Stimulant and Substance Abuse Site-Based Program
Schedule A
2. Grant Review Sign-Off
3. Sheriff's Office - FY2022 Comprehensive Opiod Stimulant and Substance Abuse Site Based
Program Grant Write Up
4. Funded Award - FY22 Comprehensive Opioid, Stimlulant, and Substance Abuse Site-based
Program
October 20, 2022
RESOLUTION #2022-2150 _ 22-355
Sponsored By: Penny Luebs
Sheriff’s Office - Grant Acceptance from the U.S. Department of Justice for the FY 2022
Comprehensive Opioid, Stimulant, and Substance Abuse Site-Based Program
Chairperson and Members of the Board:
WHEREAS Oakland County applied for and has been awarded Fiscal Year (FY) 2022
Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program grant funding in the
amount of $1,467,744 from the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),
Bureau of Justice Assistance (BJA); and
WHEREAS the grant period is October 1, 2022 through September 30, 2025; and
WHEREAS the grant program will provide the ability to expand individual agency Crisis Intervention
Team (CIT) trained law enforcement officers, along with the creation of a county-wide Crisis
Response Team made up of dedicated CIT law enforcement officers who receive advanced training
and respond where the need arises, similar to a county-wide task force; and
WHEREAS the Crisis Response program will include twelve (12) communities that contract with
OCSO for law enforcement services and thirty-nine (39) local and multijurisdictional law enforcement
agencies within Oakland County; and
WHEREAS the creation of a county-wide Crisis Response Unit and increased CIT training will better
equip officers to respond to individuals experiencing a crisis and divert them to mental health
agencies to receive appropriate care; and
WHEREAS grant funding will be used to create one (1) special revenue (SR) full-time eligible (FTE)
Sergeant and two (2) SR FTE Deputy II positions in the Sheriff’s Office, Emergency Response and
Preparedness Division (#4030501); and
WHEREAS grant funding will also be used for overtime and travel costs associated with the required
BJA National meeting in Washington D.C.; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the Fiscal Year 2022 Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program
grant funding in the amount of $1,467,744 for the period of October 1, 2022 through September 30,
2025.
BE IT FURTHER RESOLVED to create one (1) special revenue (SR) full-time eligible (FTE) Sergeant
and two (2) SR FTE Deputy II positions in the Sheriff’s Office, Emergency Response and
Preparedness Division (#4030501).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant
funding.
BE IT FURTHER RESOLVED the FY2023-FY2025 budget is amended as detailed in the attached
Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: October 20, 2022
David Woodward, Commissioner
Date: October 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: October 26, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-10-11 Public Health & Safety - Recommend and Forward to Finance
2022-10-12 Finance - Recommend to Board
2022-10-20 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner Kristen Nelson to adopt the
attached Grant Acceptance: from the U.S. Department of Justice for the FY 2022 Comprehensive
Opioid, Stimulant, and Substance Abuse Site-Based Program.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck
Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Penny Luebs, Janet Jackson,
Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Sheriff FY2022 Comprehensive Opioid Stimulant and Substance Abuse Site-Based Program
Schedule A
2. Grant Review Sign-Off
3. Sheriff's Office - FY2022 Comprehensive Opiod Stimulant and Substance Abuse Site Based
Program Grant Write Up
4. Funded Award - FY22 Comprehensive Opioid, Stimlulant, and Substance Abuse Site-based
Program
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 20, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, October 20, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
FY2022 Comprehensive Opioid, Stimulant, and Substance Abuse Site-Based Program
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 RC610313 PRG110110 GRN-1004007 610000 Federal Operating Grant $546,354 $456,569 $464,821
Total Revenue $546,354 $456,569 $464,821
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC702010 PRG110110 GRN-1004007 702000 Salaries $93,469 $95,338 $97,244
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC722900 PRG110110 GRN-1004007 722000 Fringe Benefit Adjustments 46,735 47,402 48,078
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC702010 PRG110110 GRN-1004007 702000 Salaries 80,039 81,640 83,273
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC722900 PRG110110 GRN-1004007 722000 Fringe Benefit Adjustments 41,972 42,543 43,119
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC702010 PRG110110 GRN-1004007 702000 Salaries 80,039 81,640 83,273
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC722900 PRG110110 GRN-1004007 722000 Fringe Benefit Adjustments 41,972 42,543 43,119
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC712020 PRG110110 GRN-1004007 702000 Overtime 120,058 47,104 48,048
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC722900 PRG110110 GRN-1004007 722000 Fringe Benefit Adjustments 39,019 15,308 15,616
E Law Enforcement Grants Emergency Response and Preparedness Administration FND11005 CCN4030501 SC732018 PRG110110 GRN-1004007 730000 Travel and Conference 3,051 3,051 3,051
Total Expenditures 546,354 456,569 464,821
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2022 Comprehensive Opioid, Stimulant, and Substance
FUNDING AGENCY: United States Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance
DEPARTMENT CONTACT: Paul Workman 248-858-5474
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/04/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/04/2022)
Human Resources:
Approved by Human Resources. Creates 3 positions, so HR action is needed. HR Analyst will forward the write up to
Katie West - Heather Mason (10/03/22)
Risk Management:
Approved – Diane McBroom (10/04/2022)
Corporation Counsel:
Approved - Sharon Kessler (10/04/2022)
REQUEST:
1. That the Oakland County Board of Commissioners approves the Fiscal Year (FY) 2022 Comprehensive
Opioid, Stimulant, and Substance Abuse Site-based Program grant funding in the amount of $1,467,744 for
the period of October 1, 2022, through September 30, 2025.
2. To create one (1) special revenue (SR) full-time eligible (FTE) Sergeant and two (2) SR FTE Deputy II positions
in the Sheriff’s Office, Emergency Response and Preparedness Division (#4030501).
PROPOSED FUNDING:
Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program grant.
OVERVIEW:
Oakland County applied for and has been awarded Fiscal Year (FY) 2022 Comprehensive Opioid, Stimulant, and
Substance Abuse Site-based Program grant funding in the amount of $1,467,744 from the U.S. Department of Justice
(DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA). The grant period is October 1, 2022,
through September 30, 2025.
The grant program will provide the ability to expand individual agency Crisis Intervention Team (CIT) trained law
enforcement officers, along with the creation of a county-wide Crisis Response Team made up of dedicated CIT law
enforcement officers who receive advanced training and respond where the need arises, similar to a county-wide
task force. The Crisis Response program will include twelve (12) communities that contract with OCSO for law
enforcement services and thirty-nine (39) local and multijurisdictional law enforcement agencies within Oakland
County. The creation of a county-wide Crisis Response Unit and increased CIT training will better equip officers to
respond to individuals experiencing a crisis and divert them to mental health agencies to receive appropriate care.
Grant funding will be used to create one (1) special revenue (SR) full-time eligible (FTE) Sergeant and two (2) SR FTE
Deputy II positions in the Sheriff’s Office, Emergency Response and Preparedness Division (#4030501). Grant funding
will also be used for overtime and travel costs associated with the required BJA National meeting in Washington D.C.
The grant award has completed the Grant Review Process in accordance with the Grants Policy approved by the Board
at their January 21, 2021, meeting.
It is requested that the Oakland County Board of Commissioners approves the Fiscal Year (FY) 2022 Comprehensive
Opioid, Stimulant, and Substance Abuse Site-based Program grant funding in the amount of $1,467,744 for the
period of October 1, 2022, through September 30, 2025. It is also requested to create one (1) special revenue (SR)
full-time eligible (FTE) Sergeant and two (2) SR FTE Deputy II positions in the Sheriff’s Office, Emergency Response
and Preparedness Division (#4030501). It is requested that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved. Acceptance of this grant
does not obligate the County to any future commitment and continuation of this program is contingent upon
continued future levels of grant funding.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2023
*Note: Annual rates are shown for illustrative purposes only.
Class Gr Period Base 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year
Deputy II --Annual
Bi-wkly
61,172
2,352.76
65,571
2,521.96
69,999
2,692.28
75,030
2,885.76
77,772
2,991.24
83,241
3,201.56
Sergeant --Annual
Bi-wkly
85,395
3,284.43
87,118
3,350.69
89,018
3,423.75
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Create one (1) SR FTE Sergeant position
Salary at 1 Year Step $87,118
Fringes @35.48% $30,909
Total Health Care Based Fringes $13,574
Cost $131,601
Create two (2) SR FTE Deputy II positions
Salary at 1 Year Step $65,571
Fringes @35.48% $23,265
Total Health Care Based Fringes $13,574
Cost of one position $102,410
Cost of two positions $204,820
Total Cost $336,421
September 29, 2022
Dear David Woodward,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by OAKLAND, COUNTY OF for an award under the funding opportunity
entitled 2022 BJA FY 22 Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program. The approved
award amount is $1,467,744.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial
Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also
includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also
compliance with assurances and certifications that relate to conduct during the period of performance for the award.
These requirements encompass financial, administrative, and programmatic matters, as well as other important matters
(e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances
and certifications, and the application as approved by OJP, so that they understand the award requirements. Information
on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for
non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and
Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the
assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the
award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award
Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45
days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you
haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an
email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not
engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights
Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to
give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of
federal financial assistance from DOJ from discriminating in services and employment because of race, color,
national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual
orientation and gender identity. Recipients are also prohibited from discriminating in services because of age.
For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ
Award Letter
awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from
individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on
regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial
assistance from the Department are providing services in a non discriminatory manner to their service population
or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile
Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two
additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to
Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For
additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional
information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated
with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or
nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact
the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
Awards under the Comprehensive Opioid, S mulant, and Substance Abuse Site-based Program (COSSAP)
will be used to develop, implement, or expand comprehensive programs in response to illicit opioids,
s mulants, or other substances of abuse. None of the following ac vi es will be conducted whether under
the Office of Jus ce Programs federal ac on or a related third party ac on:
1. New construc on.
2. Renova on or remodeling of a property located in an environmentally or historically
sensi ve area, including property (a) listed on or eligible for lis ng on the Na onal Register
of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an
endangered species.
3. A renova on that will change the basic prior use of a facility or significantly change its size.
4. Research and technology whose an cipated and future applica on could be expected to
have an effect on the environment.
5. Implementa on of a program involving the use of chemicals.
Addi onally, the proposed ac on is neither a phase nor a segment of a project which when reviewed in its
en rety would not meet the criteria for a categorical exclusion. Consequently, the subject federal ac on
meets the Office of Jus ce Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of
Appendix D to Part 61 of Title 28 of the Code of Federal Regula ons.
NEPA Coordinator
First Name
Orbin
Middle Name
——
Last Name
Terry
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Recipient Name
OAKLAND, COUNTY OF
UEI
HZ4EUKDD7AB4
Street 1
1200 N TELEGRAPH RD DEPT 470
Street 2
City
PONTIAC
State/U.S. Territory
Michigan
Zip/Postal Code
48341
Country
United States
County/Parish
——
Province
——
Federal Award Date
9/29/22
Award Type
Initial
Award Number
15PBJA-22-GG-04479-COAP
Supplement Number
00
Federal Award Amount
$1,467,744.00
Funding Instrument Type
Grant
16.838 Comprehensive Opioid, Stimulant, and Substance Abuse Program
Award Information
Recipient Information
Award Details
Assistance Listing Number Assistance Listings Program Title
34 U.S.C. 10701. Any awards under this solicitation would be made under statutory authority provided by the
Department of Justice Appropriations Act, 2022 (Pub. L. No. 117-103, 136 Stat. 49, 127).
I have read and understand the information presented in this section of the Federal Award Instrument.
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Solicitation Title
2022 BJA FY 22 Comprehensive Opioid, Stimulant,
and Substance Abuse Site-based Program
Application Number
GRANT13613101
Awarding Agency
OJP
Program Office
BJA
Grant Manager Name
Wendy Rose
Phone Number
202-514-7842
E-mail Address
Wendy.Rose@usdoj.gov
Project Title
Oakland County Sheriff's Office - FY2022 Comprehensive Opioid, Stimulant and Substance Abuse
Site-based Program
Performance Period Start Date
10/01/2022
Performance Period End Date
09/30/2025
Budget Period Start Date
10/01/2022
Budget Period End Date
09/30/2025
Project Description
The Oakland County Sheriff ’s Office (OCSO) provides law enforcement services to the citizens of
Statutory Authority
Project Information
Oakland County, Michigan - a population of more than 1.2 million residents. The OCSO is the sole
patrol and law enforcement provider for over 367,000 residents.
The county’s overdose crisis is a public safety and health emergency that threatens the well-being
of individuals who misuse drugs and impacts the safety of communities. Prescription drugs and
prescription drug abuse are driving an epidemic of overdose deaths that include the boundaries of
Oakland County.
On a national level, law enforcement interactions with persons in a mental health crisis has been
highlighted in the discussion surrounding de-escalation, response to resistance, and training. How
these incidents have been handled, or portrayed by the media and other outlets, has called into
question the legitimacy of law enforcement response. Mutual trust is essential to maintain public
safety and a partnership between law enforcement and the mental health community to provide
applicable services and enhanced response to persons in crisis is needed.
This grant proposal seeks to expand an existing law enforcement deflection and diversion program
and educate community members on the crisis response concept; 100% of the budget will be
dedicated to these activities.
The program will provide the ability to expand individual agency Crisis Intervention Team (CIT)
trained law enforcement officers, along with the creation of a county-wide Crisis Response Team
made up of dedicated CIT law enforcement officers who receive advanced training and respond
where the need arises, similar to a county-wide task force. The Crisis Response program will
include 12 communities that contract with the OCSO for law enforcement services and 39 local and
multijurisdictional law enforcement agencies within Oakland County.
The Crisis Response Unit will provide training to teachers, counselors, and citizens in the crisis
response concept. The abbreviated training will ensure that crisis response is being addressed
county-wide in places of worship, schools, and homes. The training is not a certification in CIT but
will enhance an understanding around crisis response and mental health.
By creating a county-wide Crisis Response Unit and increasing CIT training, officers will be better
equipped to respond to individuals experiencing a crisis and divert them to mental health agencies
to receive appropriate care. The anticipated outcome of this program is a decrease in overdose
deaths within Oakland County.
I have read and understand the information presented in this section of the Federal Award Instrument.
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
The recipient budget is currently under review.
I have read and understand the information presented in this section of the Federal Award Instrument.
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions"
in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022
award from OJP.
Financial Information
Award Conditions
1
2
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any
tier) must provide access, include performance measurement information, in addition to the financial records, supporting
documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that
may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular
A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an
OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers
with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes
of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a
session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
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Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award
funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not
satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special
circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result
in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold
award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or
omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis
of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")
organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to
recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38,
under e-CFR "current" data.
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Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal
employment opportunity program.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C.
4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee
as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross
waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health
or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the
provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance
and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
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Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by
the Part 200 Uniform Requirements.
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during
the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was
designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email
address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
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Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or
in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual
who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this
award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person
authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures,
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for
each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any
person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at
any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
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Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the
federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
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All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative
requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier
"subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress,
or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying
any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian
tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed
$250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a
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subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct
by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on
the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
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This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award
made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web-based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that
LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for
grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at
www.lep.gov.
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions
on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ
High Risk grantee; or termination of an award(s).
Verification and updating of recipient contact information
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The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at
https://justicegrants.usdoj.gov/training/training-entity-management.
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion
of the OJP official indicated in the program announcement under which this award is made.
Any Web site that is funded in whole or in part under this award must include the following statement on the home page,
on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a Web-based service, including any pages that
provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component], Office
of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components
operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content,
technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be
included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and
28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.
Part 22 and, in particular, 28 C.F.R. 22.23.
The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
Any organization using Office of Justice Programs grant funds, in whole or in part, to collect, aggregate, and/or share
data on behalf of a government agency, must guarantee that the agency that owns the data and its approved
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designee(s) will retain unrestricted access to the data, in accordance with all applicable law, regulations, and BJA policy:
a) in an expeditious manner upon request by the agency; b) in a clearly defined format that is open, user-friendly, and
unfettered by unreasonable proprietary restrictions; and c) at a minimal additional cost to the requestor (which cost may
be borne by using grant funds).
Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works),
for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier); and (2) any
rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions of
this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe
compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification
for why an alternative approach is recommended.
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying
accessories to support UAS.
The recipient agrees to budget funds for two staff representatives to attend one three-day national meeting in
Washington, D.C. each year for the life of the grant. In addition, the recipient agrees to participate in BJA training events,
technical assistance events, or conferences held by BJA or its designees, upon request.
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of
Authorized Representative during the period of performance under the award without first ensuring that the individual
has the requisite legal authority.
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Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other
grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances,
recipients of OJP awards are required to report information about such proceedings, through the federal System for
Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS")
within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity
and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here.
Conditional Clearance
The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (OCFO) has
approved the budget and budget narrative and an Award Condition Modification (ACM) has been issued to remove this
award condition.
Withholding of funds: Disclosure of pending applications
The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager for
this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment), (4)
if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any necessary
reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and (5) an Award
Condition Modification (ACM) has been issued to remove this condition.
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I have read and understand the information presented in this section of the Federal Award Instrument.
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make
this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my
knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have
conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available
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Award Acceptance
to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection
with, this award, including any assurances and certifications (including anything submitted in connection
therewith by a person on behalf of the applicant before, after, or at the time of the application submission
and any materials that accompany this acceptance and certification); and (2) I have the legal authority to
accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I
understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will
rely upon this declaration and certification as a material representation; and (2) I understand that any
materially false, fictitious, or fraudulent information or statement in this declaration and certification (or
concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including
under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the
applicant to civil penalties and administrative remedies under the federal False Claims Act (including under
31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Title of Approving Official
Deputy Assistant Attorney
General
Name of Approving Official
Maureen Henneberg
Signed Date And Time
9/26/22 3:03 PM
Title of Authorized Entity Official
Oakland County Commission Chairman
Signed Date And Time
——
Agency Approval
Authorized Representative
Entity Acceptance